SHAMROCK SWIM CLUB
2017 – 2018 SEASON
If you are an existing swimmer on Shamrock Swim Club and you would like to continue in September on the Shamrock Swim Club, you need to do nothing for registration. You are already registered in the system. Simply email firstname.lastname@example.org with your intentions. When you decide on a payment plan, we will update your account so we may bill you correctly.
If you have been coach approved for the Elite team, you will need to register on our membership software. Simply click on the button on the front page of the website that says “create an account”. Once that registration is complete, each swimmer will be assigned a key tag to check in at the front desk. If you have already done this in the past, you are all set.
If you are a new swimmer, please contact email@example.com to schedule your evaluation. Upon coach approval, we will email you a link to register. No swimmer will be allowed to participate without proof of age. If you have already provided proof of age to SSC, you are not required to provide it again. If you are a transfer, you may be required to present this documentation along with a transfer form and $5 transfer fee.
Please see below for the different payment plans available for the 2017-2018 season. We have tried to create a few different options that might help with the finance issues. Please read through each option to see which one fits you best. Once you choose which plan fits you best, you will sign a commitment form for the entire season. The commitment form will be specific to the plan you choose. Please email firstname.lastname@example.org with your choice of payment plan. We will then email you a waiver and release to sign appropriate to the plan you chose.
EARLY BIRD PAYMENT
Anyone paying for the year in full will receive last year’s rates, a team sweatshirt, a team shirt, team cap, team suit, and goggles. These payments must be received by 7/31/17 in order to qualify. Please note that this does not include any additional fees (please see “additional fees” section below). Additional fees must be paid by 9/1/17.
- Early bird National Elite $3,000
- Early bird Elite $2,800
- Early bird Shamrock $2,000
PLAN 1 (TWO PAYMENTS)
Plan 1 is simply two payments for the season ending 8/1/18. The first payment is due no later than 7/31/17 and the second payment is due no later than 12/1/17. Anyone making the payment dates will receive a team shirt, team cap, and goggles. Please note that this does not include any additional fees (please see “additional fees” section below). All additional fees are due by 9/1/17.
National Elite $1550 each payment
Shamrock Elite $1450 each payment
Shamrock Swim Club $1050 each payment
Plan 2 is simply a monthly payment due on the first day of every month starting 9/1/17 and runs for eleven months. This plan is will be the same amount for every single payment to help plan the family budget. Please note that this does not include any additional fees (please see “additional fees” section below).
National Elite $295 per month
Shamrock Elite $276 per month
Shamrock Swim Club $204 per month
Plan 3 is our way of helping out the multi-sport swimmers. We understand that some kids prefer to do multiple sports. However, just as swimming takes a lot of time, other sports do as well. In an effort to help out with financial planning and busy families, we have created a payment plan based on sessions. We have broken the year into five sessions and a swimmer can take a few sessions “off”. If your swimmer plays fall soccer for example and has a conflict with swimming at Shamrock, you would simply take session one off and you will not be responsible for a tuition payment. Please note that this does not include any additional fees (please see “additional fees” section below). PLEASE NOTE THAT THIS PAYMENT PLAN IS NOT AVAILABLE FOR ANY ELITE TEAM MEMBERS. Please see below for our session costs. The first four sessions are ten week sessions and the last session is an eight week session. When looking at the figures below, the first number is the cost per session of sessions one through four. The second number is the cost of session five.
Session 1 9/1 – 11/8 $510
Session 2 11/9 – 1/17 $510
Session 3 1/18 – 3/27 $510
Session 4 3/28 – 6/5 $510
Session 5 6/6 – 8/1 $405
Colligate Swimmers: College swimmers are always welcome back at SSC. We invite all college swimmers to practice and to compete at USS meets as well. We know that these young adults have busy schedules and can’t commit to a practice schedule. We want them to have a place to swim to stay in shape for their college programs so we have instituted the “pay as you go” program. It is simple. When you come to a practice, you pay a $10 drop in fee. Another option is to pay $250 for the year (summer vacation and winter break). The only stipulation is they have to be registered with USS under the name Shamrock Swim Club. This $76 registration fee must be received prior to the first swim practice.
BILLING AND ADDITIONAL FEES
We will continue using the Team Unify billing system. This combined with our Paypal payment system will streamline billing. We will have electronic records of all payments so that we may better serve you. The system will create an invoice on the first of the month and bill you accordingly based on which payment plan you choose. Any charges, such as meet fees, that have occurred during the month will be listed on your account. Any customer can log on at any time and check their account balance. Any charges will be documented with a date and information on the charge so the customer can clearly see what the charge pertains to. This will help eliminate confusion in billing. Each customer only has one account, even if there is more than one child. Everything is rolled in to one account. This will avoid the confusion of what is owed. Shamrock Swim Club and Shamrock elite will be required that each account keep a $-100 balance in the account. We are required to send a check to the meet director immediately upon entry. This negative balance will allow us to pay the meet director. This point is non-negotiable even for swimmers not attending any meets. These monies will also be used to pay for any caps used in practice or meets. Any account with a positive balance as of the 20th of the month will automatically be billed a $35 late fee. This late fee is automatic. Any Account with a positive balance at the 30th of the month may be suspended. Any account with a positive balance will not be entered in a meet or allowed to represent Shamrock in a meet until the account is brought current. All payments must be received by the dates listed or your child may not be allowed to swim. Please remember that all payments will be made on Paypal. NO CHECKS WILL BE ACCEPTED. Please note that your child’s position on SSC is being reserved, therefore, ALL tuitions are non-refundable for any reason.
The following additional fees are not included in the tuition: There is a mandatory $76 United States Swimming registration fee. This fee must be paid yearly to maintain membership in USS. This also ensures that SSC is covered under the USS insurance policy. There is a yearly club registration fee of $100. These fees must be included in the first payment.
Shamrock will email every account meet information as it becomes available. In most cases, the entries are due within 48 hours. Please read these emails and accept or decline the meet information. It is Shamrock policy to enter any swimmer that does not decline the meet. Once the entry has closed and the entry is sent in to the meet director, you are financially responsible for those fees whether you attend or not.
Meet fees are charged to each individual on the account that is entered in the meet. There are multiple fees associated with meets. Most fees are set by New England Swimming and the meet director. Shamrock has no control over these fees. Once the entry has closed and the entry is sent in to the meet director, you are financially responsible for those fees whether you attend or not.
There will be a $11 fee per swimmer for each meet. This will be put towards the coaches meet expenses. Any Championship meet (Regionals and above) will be a meet fee of $30 per swimmer. Any relay only swimmers will be $10 plus meet fees. Any Championship meet above Age Groups, travel meet or training trip will be also required to split the cost of travel for the coaches. This will include air fare, hotel, rental car, etc. Once the entry has closed and the entry is sent in to the meet director, you are financially responsible for those fees whether you attend or not.
All swimmers are required to wear team caps at practice and meets. No caps other caps are allowed except on fun Friday. Any cap may be worn at Friday practice. If the swimmer chooses not to wear a cap a practice, that is allowed. EVERYONE is required to wear caps at a meet. College swimmers are allowed to wear their college cap.
Team suits are required during meets. Fast suits are allowed during championship meets with coach approval. NO 10 AND UNDER SWIMMERS WILL BE ALLOWED TO WEAR FAST SUITS. Two different team shirts are required for meets.
All swimmers must purchase a Shamrock mesh bag, goggles, cap, fins, pull bouy. Drag suits, snorkels, paddles, and other equipment may be required by Head Coach to improve training. Please note that a water bottle is required for all swimmers at every practice.
****NOTE**** ONCE YOU ENTER YOUR CHILD IN A MEET AND THE ENTRY HAS CLOSED, THERE ARE NO REFUNDS. SHAMROCK SENDS THE PAYMENT IMMEDIATELY TO THE HOST TEAM. IF YOUR CHILD SCRATCHES FOR ANY REASON, THERE ARE NO REFUNDS. SHAMROCK DOES NOT GET THAT MONEY BACK. IF YOU DO NOT DECLINE A MEET INVITATION, YOU WILL BE ENTERED IN THE MEET AND YOU WILL BE FINANCIALLY RESPONSIBLE FOR ANY ADDITIONAL CHARGES. IF YOU CHOOSE NOT TO GO TO THE MEET, YOU ARE STILL RESPONSIBLE FOR THE CHARGES.
Shamrock fees may be paid online on our website through Paypal. Please follow up your payment with an email documenting what the payment is for. Please email email@example.com.