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DYNAMO SWIM CLUB COVID-19 Return to Swimming Safety Plan and

Procedures Updated for Phase Three

Phase Three On August 24, the BC Government Ministry of Tourism, Arts and

Culture announced a successful BC Centre for Disease Control (BCCDC)

review of the viaSport Return to Sport Guidelines for Phase 3. The revised

guidelines contain recommendations for how different types of sports can

progressively add activities back again while continuing to adhere to current

public health recommendations. The new guidance addresses (physical)

contact activities, cohorts, competitions, high-performance training

environments and travel. The information in this document is current to August 24, 2020.

Swim BC Member Clubs – registered Class “A” members of Swim BC,

mandated by membership to register swimmers, coaches and officials for the

purposes of progressing the sport of swimming in British Columbia. Registered

Class “A” members are mandated to develop a Return to Swimming Plan

intended to safeguard the participation of their membership and facilitate an

aligned relationship with their facility administration.

PHASE THREE Risk management is still the key to determining whether or not

your club is ready to include new or enhanced activities. All guidance

pertaining to personal hygiene, cleaning protocols, symptom screening and

other risk mitigation practices still apply in Phase 3. It is also still imperative

that clubs consult and collaborate with their municipal and facility partners

before resuming and adding activities, as their readiness to reopen will affect

your ability to return. Below is an overall guide to number of contacts and

contact intensity for each Return to Swimming phase: BCCDC Restart Phase

Sport Phase Number of Contacts Contact Intensity Phase 2 Transition

Measures Low Low Phase 3 Progressively Loosen Low – Medium Low –

Medium Phase 4 New Normal High High

FACILITY ACCESS AND USE Public health officials have indicated that the

use of outdoor facilities are generally safer as there is greater ventilation and

ability to physically distance. This does not limit indoor sports from reopening,

but it does increase the risk factor and therefore adds further consideration

related to facility operations. The Provincial Health Officer has banned

gatherings of 50 or more. This ban is expected to remain in force until the end

of the state of emergency. The ban applies to events which could result in

people gathering closely together, but where the space is large enough to allow

appropriate distancing between people, recreation facility guidelines state it is

acceptable to have more than 50 people in attendance. Indoors, it is generally

recommended that facilities should have a minimum of 5m2 of “unencumbered

floor space” per person. “Unencumbered floor space” means total floor space

minus the amount of space taken by built-in fittings, counters, closets etc.

Please refer to your facility operator for further guidance on capacity. BC

Recreation and Parks Association Guidelines outlines that user groups rented

municipal facilities are required to have a COVID-19 Safety Plan that clearly

demonstrates how activities will be provided to align with the directives of the

PHO, local authorities and other relevant regulators (i.e. WorkSafe BC). To

mitigate risks related to the facility access the following controls should be

considered in consultation with the facility operators – in the case of aquatic

facilities, most of these measures will be put in place by the facility

administration, they are included here for your reference and understanding: 1.

Restricted Access a. Limit access to those that are essential to the approved

activities b. Parents and spectators may be allowed but would need to be

factored into the maximum group size and must adhere to physical distancing

guidelines. 2. Points of Access a. Where appropriate, consider designated

drop-off and pick-up spaces b. Determine the number of access points and

consider closing some in order to monitor how many people are entering the

facility c. Choose doors with an automatic function n or prop doors to reduce

contact with door handles d. Consider how to manage the flow of people and

put signage, directional limitations in place (e.g. all individuals must use one

door for entry and a different door for exit, arrows or other directional

instructions on the floor) 3. Pre-registration a. Drop-in activities should be

prohibited b. Individuals should pre-register online or over the phone 4. Arrival

and Departure a. Set a time in which it is appropriate for participants to arrive

in advance of their scheduled activity (example – participants should not arrive

sooner than 20 minutes before a scheduled start time, and there should be

sufficient space for physical distancing while lining up or waiting to begin) b. At

the end of their scheduled program/time slot participants must immediately

leave the facility c. Staggered start times to account for individuals moving in

and out of the facility. 5. Consider restricting or limiting use of different spaces

within the facility in order to maintain physical distancing and proper cleaning

protocols, including but not limited to: a. Equipment storage areas b.

Changerooms and washrooms Page 10 of 26 c. Spectator seating areas d.

Water fountains: closed except for bottle filling stations PHASE THREE

CONTACT ACTIVITIES Purpose: to introduce swimming activities that may

involve instances of contact in a safe way In order to align with health

guidance, this content defines contact as both close proximity (within two

metres) or physical contact. viaSport represents levels of COVID-19

transmission risk with respect to contact activities as follows, from lowest to

highest risk:

Skill-building drills or training at home, alone or with family members • Group

or team-based drills that maintain physical distancing

Group or team-based drills that require close contact • Non-contact

competitive activities between teams

Group or team-based activities that include physical contact

Competitive activities that include physical contact between teams In Phase 3:

• Close physical proximity should still be minimized as much as possible

For the purposes of swimming where standard training activities generally

involve interaction between participants at a distance of less than two metres, it

is recommended that:

o Modification of the training session be adopted to keep participants at a safe

distance;

o The number and duration of contacts between different participants is limited

(when physical distancing is not possible);

o Physical distancing when not participating in the sport activities is maintained

(e.g. – pre and post training set and workout)

Any introduction of activities involving either close proximity or physical

contact should be done within a sport cohort (next section).

SPORT COHORTS Purpose: Establishing cohorts will limit the number of

people that each individual will come into contact with, reducing the risk of

transmission and ensuring quicker contact tracing by health authorities if an

outbreak occurs.

A cohort is a group of participants who primarily interact with each other within

the sport environment over an extended period of time.

In Phase 3:

All guidance related to personal hygiene, cleaning protocols and symptom-

screening still apply.

Cohorts should be used for activities in which it is not possible to maintain two

metres physical Page 11 of 26 distancing at all times. When in a cohort, while

individuals do not need to maintain physical distancing during sport specific

activities, minimized contact is still advised.

At least two metres distancing should be maintained between all participants

when out of the pool (e.g. on the deck, between training sets, pre and post

workout).

Cohorts should be made up of individuals of similar age and skill level.

As per the viaSport Phase 3 Return to Sport Guideline content update,

swimming is considered a “Group A” sport. As such, the maximum individuals

within a cohort is 100. Your club’s cohort(s) should not exceed this number o

With clubs larger than 100 active members, you will have to specifically

determine two cohorts.

o For clubs larger than 200 active members, you will have to specifically

determine three cohorts. • Swim BC recommends structuring your club into

“sub-cohorts” aligned with standard training groups where possible. We

suggest you consider these groups or “sub-cohorts” for the purposes of

maintaining accurate attendance records for the purposes of contact tracing –

these ‘sub-cohorts’ are part of the larger cohort of 100 individuals. We also feel

it will be easier to define your user access to your municipal and facility

partners in this manner.

When members of the cohort are gathering for time-trials or club activities,

gatherings may not exceed 50 individuals – this might include the other users

of your facility that may be sharing the facility at that time (this does not include

regular training times) but not in all instances (see Facility Access and Use) •

Coaches may be counted outside the total cohort number if they are able to

maintain physical distancing at all times.

As much as possible, cohorts should not mix with each other. • Cohorts or

sub-cohorts should remain together for an extended period of time. If you are

looking to change an individual from cohort to cohort, or sub-cohort, a two-

week break between activities is recommended.

Parents and spectators are not included in the cohort limit. They should

continue to maintain physical distancing at all time and are subject to maximum

capacity of the facility where play is occurring. LANE DENSITY In the previous

version Swim BC Return to Swimming Guidelines (June 30, 2020) physical

distancing was required to be practiced in the pool while undertaking training

activities. This meant small numbers of participants per lane and often the

practice of swimming in double lane circles. Within the cohort model, this is no

longer required. Clubs can now envision a reasonable lane density based on

the following formulas to address lane density and cohort behaviour as

described above. These formulas are based on the BCCDC recommendations

of maintaining individual densities of 5m2 :

25m pool with 1.5m width lane: [25m x 1.5m = 37.5m2 / 5m2 = 7.5] or 7-8

swimmers per lane

25m pool with 2.0m width lane: [25m x 2.0m = 50m2 / 5m2 = 10] or 10

swimmers per lane

25m pool with 2.5m width lane: [25m x 2.5m = 62.5m2 / 5m2 = 12.5] or 12

swimmers per lane • 50m pool with 1.5m width lane: [50m x 1.5m = 75m2 /

5m2 = 15] or 15 swimmers per lane

50m pool with 2.0m width lane: [50m x 2.0m = 100m2 / 5m2 = 20] or 20

swimmers per lane

50m pool with 2.0m width lane: [50m x 2.5m = 125m2 / 5m2 = 25] or 25

swimmers per lane These formulae are intended to represent what may be

possible. In all cases, the maximum number of swimmers you may have in a

single workout scenario is 50. Please note that in larger facilities where the

footprint permits more than 50 individuals in a gathering, your club’s numbers

are counted separately from other user groups numbers – ie/ you may have 50

in your training session; public swim may have 50; lessons may have 50. Be

judicious with this information and understand that many facilities are

proceeding in a very Page 12 of 26 conservative fashion. Educate, cooperate,

negotiate with your facility or municipal council to assist their understanding of

these interpretations. To reiterate – within their cohort, BCCDC permits

swimmers to be within 2.0m and where necessary (ie/ at the end of pools) be

in physical contact. Clubs must work with their facility to educate and negotiate

to successfully move your program into Phase 3 (or begin the Return to

Swimming process for those programs who have not completed their plan).

Please understand that each facility will have an interpretation not necessarily

aligned with the viaSport Return to Sport Guidelines and the Swim BC Return

to Swimming Guidelines. You will need to work patiently to educate these

facilities and, in some cases, the municipal council that directs facility

operations. The viaSport Return to Sport Guidelines have been reviewed by

the BC Centre for Disease Control – this is important information to support

your negotiations.

COMPETITION While viaSport guidelines address and permit a phased in and

adapted re-introduction to competition, the swimming solution for this step is

more complicated, primarily given the numbers required to make traditional

competition viable. Swim BC is undertaking a comprehensive assessment of

unique competitive models and technologies. As this work is ongoing, we will

be addressing a return to competition in a future version of the Return to

Swimming Guidelines.


 

Dynamo Return to swim Safety Plan

August 31st, 2020

Introduction:

Return to Swimming Plan Dynamo objective is to provide safe and organized fitness sessions for all its participants by following guidelines set out by the provincial health authority and recommendations from Swim BC, Delta Parks and Recreation, viaSport, The Royal Lifesaving Society and WorkSafe BC.

1. We have appointed Lidia Menzies as the required “Club Safety Officer” for all matters in relation to COVID-19. Lidia Menzies job will be to keep the club abreast of news related to COVID-19 with any new Swim BC bulletins, government announcements, and assisting in the club’s Return To Swimming Plan composition, amendments, club education and implementation.

2. All staff and members will be trained and educated on our Return to Swimming Plan and it will be consistent with WorkSafe BC, Burnaby Parks and Recreation, Government and health authorities’ guidelines.

3. A copy of the Return to Swimming Plan will be formally adopted by the Dynamo board and submitted, as required to Swim BC in our “Return to Swimming Plan Declaration”.

4. All participants must sign a club “Participant Agreement” acknowledging acceptance of COVID-19 risks and protocols. The following document contains Dynamo Return to Swimming Plan with:

Section A: Facility Access and Use Page 2

Section B: Participant Support Page 3

Section C: Club Programming Page 4

Section D: Emergency Response Strategy Page 5 Appendix A: Burnaby Pool Code of Conduct and Flowchart Page 6 Appendix B: Swimmers per Lane and Flow within the Pool Page 8 Appendix C:

Dynamo COVID-19 Return to Work Safety Plan for Employees Page 10 Appendix D:

Dynamo Club Participation Agreement Page 11 Appendix E:

Dynamo Illness Policy Page 12 Appendix F:

Return to Sport Family Letter Page 19 Appendix I:

Acknowledgement and Assumption of Risk Page 21 Section A:

Facility Access and Use – CGBrown and Bonsor Pools (LOP)

1. At no time will the facility (including city staff) contain more than 50 individuals.

2. CGBrown and Bonsor Safety Plan and Flow Diagram for swimmers received and included in this plan. See Appendix A.

3. Lane density – Dynamo will maintain 4-5 people per lane swimming starting from either end of the pool in order to ensure maximum safe distance. The only exception would be if a lane contains swimmers in the same family bubble. See Appendix B.

4. Total pool density capacity at any one time would be 27 swimmers in lanes and up to 3 coaches on the pool deck.

5. Only one direction will be allowed to walk on the deck maintaining 2 meters in front and behind of any swimmers or coaches. Work with facilities to have clear markings on pool deck. Entry into pool will be ordered and respect social distancing guidelines.

6. All swimmer and coach equipment bags and towel storage area will be marked on the deck in 2 meter intervals.

7. Health of coaches and swimmers will follow strict monitoring and enforcement guidelines as seen in:

a. Dynamo Participation Agreement (Appendix D)

b. Dynamo Illness Policy (Appendix E) Every swimmer and coach must record a health check before practice and coaches will maintain health records and attendance for all participants. These records will be saved for use if any COVID-19-related issues arise.

8. All parents will stay outside of facility (fenced area) and practice safe drop off and pick up procedures at designated safe drop off zones.

9. All personal equipment for participants and coaches cannot be shared and are for individual use only. All participants and coaches will be advised to bring their own personal non-shared water bottle and avoid water fountains.

10. Only coaches will touch flags and lane lines or any club equipment.

11. Training groups will remain consistent in order to limit exposure.

12. Participants must arrive in training suits and not use the change room before practice.

13. Participants must leave immediately after practice and shower and change at home.

14. Throughout COVID-19 Phase 3, Dynamo activities to be held only in the Municipality of Burnaby. Section B: Participant Support

1. Health of Swimmer’s Protocols Dynamo has a zero-tolerance policy for attendance of any individual who is exhibiting any COVID related symptoms. These symptoms include fever, chills, cough, shortness of breath, sore throat and painful swallowing, stuffy or runny nose, loss of sense of smell, headache, muscle aches, fatigue and loss of appetite.

a) Dynamo Illness Policy - See Appendix E

b) If a club member, coach develops or family member/household occupant contracts COVID-19 symptoms, the Illness Policy must be adhered to including:

Self-isolation

Use the COVID-19 self-assessment tool (BC COVID-19 Self-Assessment Tool) to determine if further assessment or testing is needed

Return to swimming / work if the individual or family member/household occupant is tested for COVID-19 and is negative and symptom free

Return to swimming / work if the individual or family member/household occupant is not tested, and 14 days have passed since they became ill and they are symptom free

c) In the event any swimmer or coach has had to leave a practice, the facility administration will be notified.

d) Self-Assessment and Pre-training Oral Questionnaire to be answered prior to each practice by all participants (athletes and coaches).

1. Do you have any of the following symptoms: fever, chills, cough, shortness of breath, sore throat and/or painful swallowing, stuffy or runny nose, loss of sense of smell, headache, muscle aches, fatigue or loss of appetite?

2. Have you been in contact with someone diagnosed with COVID-19? 3. Have you been outside of Canada in the last 14 days? If any participant answers yes to any of the above, they must depart the training session.

e) Personal Hygiene/Sanitizer stations are available in the south side of the pool parking lot and the south east corner of the pool deck. See Appendix A.

3. Communication Dynamo will share the return to sport policies with all families and each family will sign consent of awareness and readiness. Coaches will also review policies and protocols with swimmers. Any changes or updates will be communicated through email to club members and reviewed again by coaches to swimmers.

4. Participant Group Considerations Swimmer readiness will be assured by parents before return to sport through waivers. Coaches will confirm swimmer readiness and maturity through review and observation. Any swimmer unable to follow protocols will be sent home from practice.

Section C: Club Programming 1. CGBrown and Bonsor Pool Procedures

a. Members will arrive no earlier than 10 minutes prior to the start of the practice. And all non-swimmers will remain in their vehicle and depart the area once their swimmer has entered the pool deck.

b. All swimmers will be dropped off in the south parking lot adjacent to the pool

c. All swimmers will stand in the designated staging area and stand on the demarcated spots with 2 meters of distance between them.

d. Swimmers will enter pool deck as a group while maintaining safe distance and/or participate in activation as led by the coach while maintaining safe distance.

e. All swimmers will exit the pool deck immediately after practice using the main entrance to the pool. Swimmers will not have access to the change room for showers or changing.

2. Dryland Procedures

a. Dryland training to be held outside of CGBrown pool at designated area.

b. All dryland training will be led by coaches ensuring safe distances are always maintained.

c. Members to be dropped off no more than 10 mins prior to the start of the session.

d. Coaches will have cones placed at no closer than 2-meter intervals to mark member stations.

e. All necessary equipment, if required, will be brought by the individual member and used only by that member. There will be no shared equipment. f. If members are to be picked up following dryland training, they will remain at their station until their ride home has arrived and will maintain 2 meter spacing while leaving.

3. Section D: Emergency Response Strategy

1. First Aid Dynamo will provide each coach with a First Aid kit (including masks and gloves) and a thermometer gun. Coaches will be expected to have these items available at all practices, including dryland and open water.

2. Outbreak Plan a. Supervising Coach will immediately cancel practices that are deemed to be possibly exposed to COVID-19.

b. Supervising coach will immediately inform the lifeguard and CGBrown, Bonsor Facilities Managers Allison Sanderson 604-320-2211 and Toni Bejan 604-297-4597

c. Any suspected outbreak will initiate the immediate implementation of Dynamo Illness Policy and will be reported to the Medical Health officer with the local health authority.

d. Coaches will have all emergency contact numbers as well as the elected COVID-19 health officers’. E.

All Coaches will carry personal cell phone at all times. Appendix A:

Burnaby has a Code of Conduct whereby all facility users are expected to behave in an appropriate manner and be respectful of each other, staff and facilities. There will be ZERO TOLERANCE of inappropriate behaviors, including, but not limited to:

OFFENSIVE LANGUAGE

UNSAFE ACTIONS

LOITERING

DAMAGE/VANDALISM/THEFT/LITTERING

DISREGARD OF FACILITY RULES

BEING UNDER INFLUENCE OF DRUGS AND/OR ALCOHOL

FIGHTING, BULLYING AND/OR HARASSMENT If one or more of the above behaviors are violated the permit for facility use will be cancelled. Sport Club: Representative/Contact Person: Mailing Address: Home Phone Number: Email address: I, THE UNDERSIGNED, HAVE READ AND UNDERSTAND THE ‘CODE OF CONDUCT’ FOR FACILITY USAGE AND MY TEAM AGREES TO ABIDE BY THEM. _____________________________________________________________ Date Signature of

Dynamo-Covid-19 Return to Work Safety Plan for Employees

Dynamo Covid-19 Return to Work Safety Plan for Employees As a coach for Winskill Dolphins Swim Club, you agree to the following:

1. Read and acknowledge the club Participation Agreement.

2. Read and acknowledge the club Illness Policy.

3. Read and acknowledge the club member COVID-19 communication return to swimming details and stay in touch with our COVID-19 officer, Lidia Menzies, for any updates or questions.

4. Follow the COVID-19 Facility Safety Plan. Coach specific additions:

1. Coaches must not share equipment such as stop watches, pens, swim charts and always maintain a space of at least 2 meters with any other coach or swimmer.

2. Coaches must address all situations at the pool from the standpoint of these 5 principles:

a. Personal hygiene – frequent hand washing and sanitization.

b. Staying home when sick – routine screening of your symptoms.

c. Environmental hygiene – frequent cleaning of common areas.

d. Safe Social interactions – Keep socially distant during training, consistent groups.

e. Physical modifications – Obey directional signage, movement on deck spaces. As health protocols are routinely being reviewed and updated, as a member of Dynamo’s coaching team, you agree to make any necessary changes in coaching to comply with Province of BC, City of Burnaby and/or Health Authority regulations and recommendations or guidelines. Acknowledged and agreed to by: ____________________________ ____________________________ ___________ Dynamo Coach (printed name) Dynamo Coach (signature) Date Appendix D -

Dynamo Club Participation Agreement

Dynamo Swim Club (DYNA) Participation Agreement All Participants of DYNA (athletes, coaches, members, volunteers, participants and family members of participants while in attendance at Club activities) agree to abide by the following points when entering club facilities and/or participating in club activities under the COVID-19 Response plan and protocols.

I agree to symptom screening checks and will let my club know if I have experienced any of the symptoms in the last 14 days.

I agree to stay home if feeling sick and remain home for 14 days if experiencing COVID-19 symptoms. I agree to sanitize my hands upon entering and exiting the facility.

I agree to continue to follow social distancing protocols of staying at least 2 meters away from others. I agree to not share any equipment during practice times

I agree to review the DYNA Return to Sport Plan and abide by all of my clubs COVID-19 Policies and Guidelines I understand that if I do not abide by the aforementioned policies/ guidelines, that I may be asked to leave the club for up to 14 days to help protect myself and others around me.

I acknowledge that continued abuse of the policies and/or guidelines may result in suspension of my club membership temporarily.

I acknowledge that there are risks associated with entering club facilities and/or participating in club activities, and that the measures taken by the club and participants, including those set out above and under the COVID-19 Response Plan and Return to Sport Protocols, will not entirely eliminate those risks. Print Swimmer Name: ______________________________________ Signature:______________________________ Print Parent/Guardian Name: _________________________________________ Signature:______________________________ Date: ______________________

Appendix E - DYNA Illness Policy

DYNAMO SWIM CLUB (DYNA) ILLNESS POLICY In this policy “member” includes an employee, volunteer, participant or parent/ spectator. DYNAMO has a zero-tolerance attendance policy for any member exhibiting or suspected of having COVID symptoms or cohabitating with anyone exhibiting or suspected of having COVID symptoms.

1. Inform an individual in a position of authority (coach, team manager) immediately if, you feel any symptoms of COVID-19 such as fever, chills, cough, shortness of breath, sore throat and painful swallowing, stuffy or runny nose, loss of sense of smell, headache, muscle aches, fatigue and loss of appetite.

2. Assessment:

a. Members must respond to a pre-training oral questionnaire before their practice/ activity to attest that they are not feeling any of the COVID-19 symptoms.

b. Coaches will visually monitor team members to assess any early warning signs as to the status of their health and to verbally touch base on how they are regarding their personal safety throughout the practice/activity.

c. If members are unsure, please have them use the BC COVID-19 Self-Assessment Tool BC Support App self-assessment tool.

3. If a member is feeling sick with COVID-19 symptoms:

a. They should remain at home and contact Health Link BC at 8-1-1.

b. If they feel sick and/or are showing symptoms while at practice they should be sent home immediately and have them contact 8-1-1 or a doctor for further guidance.

c. NO member may participate in a practice/activity if they are symptomatic.

4. If a member tests positive for COVID-19:

a. The member will not be permitted to return to practice until they are free of the COVID-19 virus.

b. Any member who worked / practiced closely with the infected member will also be removed from club activity for at least 14 days.

c. Ensure work / practice area is closed off, cleaned and disinfected immediately and any surfaces that could have potentially been infected/ touched.

5. If a member has been tested and is waiting for the results of a COVID-19 test:

a. As with the confirmed case, the member must be removed from the work / practice area.

b. The BCCDC advises that any person who has even mild symptoms to stay home and call 8-1-1.

c. Other members who may have been exposed will be informed and removed from the work / practice for at least 14 days or until the diagnosis of COVID-19 is ruled out by health authorities.

d. The works / practice space will be closed off, cleaned, and disinfected immediately and any other surfaces that could have been potentially infected/ touched.

6. If a member has come in to contact with someone who is confirmed to have COVID-19:

a. Members must advise their employer/ coach if they reasonably believe they have been exposed to COVID-19.

b. Once the contact is confirmed, the member will be removed from the workplace/ practice for at least 14 days or as otherwise directed by public health authorities. Members who may have come into close contact with the member will also be removed from the workplace for at least 14 days.

c. The workspace/ activity area will be closed off, cleaned, and disinfected immediately and any other surfaces that could have potentially been infected/touched.

7. Quarantine or Self-Isolate conditions:

a. Any member who has travelled outside of Canada within the last 14 days is not permitted to enter any part of the facility and must quarantine and self-isolate.

b. Any member with any symptoms of COVID-19 is not permitted to enter any part of the facility and must quarantine and self-isolate.

c. Any member from a household with someone showing symptoms of COVID-19 is not permitted to enter any part of the facility and must quarantine and self-isolate.

d. Any member who is quarantined or self-isolating as a result of contact with an infected person or in families who are self-isolating, is not permitted to enter any part of the facility.

Appendix H - Return to Sport Family Letter Return to Sport Family Letter

Dear DYNAMO Parents, Coaches and Swimmers, As British Columbia public health authorities develop guidelines to lift some restrictions on gathering in a responsible way, DYNAMO has been working with Swim BC and the City of BURNABY to create a return to sport plan. The Return to Swimming Plan has been developed for our club in order to ensure that:

health and safety of all individuals is a priority;

activities are in alignment with provincial health recommendations;

modifications to activities are in place in order to reduce the risks to each of our swimmers.

our sport is united and aligned on a plan to reopen throughout the province. While we do hope things will return to normal soon, this Return to Swimming Plan will be the new normal until we are advised otherwise by public health authorities. If you choose to participate in DYNAMO activities at this time, you must demonstrate a clear understanding of the rules. You must adhere to and follow these rules after all waivers are signed and returned to the DYNAMO board:

If you don’t feel well or are displaying symptoms of COVID-19, you must stay home, WDSC has a ZERO TOLERANCE policy;

If you have traveled outside of Canada, you are not permitted at a practice until you have self- isolated for a minimum of 14 days.

If you live in a household with someone who has COVID-19 or is showing symptoms of COVID- 19, you must stay home;

Wear your suit to practice (no changing at the pool).

Wash/sanitize your hands before participating;

Bring your own equipment, water bottle and hand sanitizer;

Always comply with physical distancing measures,

Avoid physical contact with others, including shaking hands, high fives, etc.;

Leave the facility as quickly as possible after your activity;

Every swimmer/parent before practice must complete the pre-practice health check. If you do not update your health status before practicing, you will not be able to participate (this communication will come via email).

Parents are requested not to congregate when picking up or dropping off. Designated spots and times will be communicated.

All Parents must stay outside the fence at our facilities and practice a safe drop procedure;

No parents are permitted to watch practices;

Only registered, insured swimmers with signed waivers will be invited to train at each designated time slot. There will be no changing times or pods once groups are assigned. In addition, the City of Delta requires the following consent to utilize the Ladner Outdoor Pool:

no person who feels sick in any way visits any of Delta’s facilities or parks and/or utilizes any of Delta’s services or programs.

no person brings a child who feels unwell or is showing any symptoms of illness to any of Delta’s facilities or parks or utilize any of Delta’s services or programs.

any person who believes that they or their child may have become ill within 14 days of visiting or utilizing one of BURNABY’s facilities, parks or programs

1) seeks appropriate medical attention by calling 8-1-1, and

2) reports this immediately to the City of BURNABY by contacting Burnaby’s Parks, Recreation Misty Troisi 604-268-1355. The City of Burnaby will share personal information for the purposes of contact tracing if the need arises. To attend any Burnaby facilities or parks or utilize any of Burnaby’s services or programs, all persons taking part in activities must consent to the same. For more information regarding the risks associated with COVID-19, please review the BC CDC guidelines for recreation facilities: http://www.bccdc.ca/health-info/diseases-conditions/covid-19/community-settings/recreation-facilities.

The DYNAMO Return to Swimming Plan is based on current public health guidance. While we are all doing our best to minimize the risk of exposure to COVID-19, as long as the virus circulates in our communities it is impossible to eliminate the risk. Each participant must make their own decision as to whether it is in their best interest to resume participation at this time. You must take into account your own circumstances and make the decision that is right for you. Should you choose to join us, we require your full cooperation with our Return to Swimming Plan. Please review it carefully - it is attached separately. Your swimmer will also participate in orientation/training at their first practice sessions. All forms in this attachment including registration and fees must be completed before attending a practice.

Sincerely, Lidia Menzies Head Coach JP Daliwal Club President

Appendix I - Acknowledgement and Assumption of Risk ACKNOWLEDGEMENT AND ASSUMPTION OF RISKS FORM (FOR ADULT PARTICIPANT AND MINOR PARTICIPANT)

Please read this document carefully This acknowledgment and assumption of risks form must be signed before participating in any Activity sanctioned or organized by Swimming Natation Canada, Swim BC, or Swim BC Member Clubs As a participant, or on behalf of a minor participant, in the Activities organized, recognized or sanctioned by Swimming Natation Canada (“SNC”), Swim BC or a Swim BC Member Club (“Club”) I hereby acknowledge and agree to the following terms and conditions respecting my/their participation in any Activity. Introduction As a participant, or on behalf of a minor participant, in the Activities organized, recognized or sanctioned by SNC, Swim BC or Swim BC Member Clubs,

I, the undersigned ______________________________________ (name of adult participant) OR ____________________________________ (name of a parent or legal guardian of a minor participant), acting as ____________________________ (parent or legal guardian) of_________________________________________ (name of minor participant), hereby acknowledge and agree to the following terms and conditions respecting my/their participation in any Activity. Definitions

1. “Activity” or “Activities” means any in-person or virtual activities such as events, training camps, programs, competitions, physical training performed or conducted in water or outside water, recognized, organized or sanctioned by SNC or Swim BC or Swim BC Member Clubs.

2. “Agreement” means this Acknowledgement and Assumption of Risk.

3. “Injury or Health-related problem” means any injury, health-related issue or illness including mental health issues diagnosed by a medical practitioner.

4. “Members” means the members listed in Section 3.01 of Swim BC bylaws dated October 10, 2019 or Section 2.1 of SNC’s bylaws dated July 29, 2019, as revised.

5. “Minor” means the minor participant named in the Introduction.

6. “Organization” means collectively, SNC, Swim BC, Swim BC Member club and their respective coaches, directors, officers, committee members, members, employees, volunteers, participants, agents and representatives.

7. “Registrant” means a participant and all individuals or entities of SNC including those individuals and associations, incorporated or unincorporated, as described in SNC’s national registration policy, procedures and rules manual who have met the requirements of registration and the registration has been completely processed and registrants or registered participants of Swim BC or a Member Club.

8. “Club” means a Member club that is registered with Swim BC.

9. “Water” means any outdoor or indoor pools, artificial or natural water basins used for swimming. Description of Risks

10. As a participant, or parent or legal guardian of a Minor participant in the sport of swimming and the Activities of the Organization, the undersigned agrees to the following terms and conditions.

11. I am, or the Minor is participating voluntarily in the sport of swimming and the Activities of the Organization. In consideration of my participation or the Minor’s participation in the sport of swimming and the Activities of the Organization, I hereby acknowledge that I am aware of and hereby accept the risks, dangers and hazards inherent and associated with or related to the sport of swimming and any Activities of the Organization, including any Injury or Health-related Problem, which can be severe and even fatal. These risks, dangers and hazards may include, but are not limited to, an Injury or Health-related Problem resulting from:

a. Exertion and stretching of various muscle groups or strenuous cardiovascular activity in or out of water.

b. Vigorous physical exertion or physical contact in or out of water;

c. Slips or falls due to uneven, slippery or irregular surfaces, including on the pool deck, in dressing rooms or other facilities or rooms at an aquatic venue and at any physical facilities in and around open water venues.

d. Failure to properly use any piece of swimming related equipment or the mechanical failure of any piece of equipment.

e. Concussions or aggravated related symptoms.

f. Spinal cord injuries which may result in permanent paralysis.

g. Travel to and from training or competitive events and associated non-competitive events which are an integral part of the Organization’s Activities;

h. Infectious sources such as COVID-19, as defined by the relevant municipal, provincial or federal health authorities.

i. Extreme weather conditions which may result in heatstroke, sunstroke or lightning strikes.

j. Unforeseen events.

12. Furthermore, I am aware:

a. That an Injury or Health-related Problem sustained can be severe and even fatal,

b. That I or the Minor may experience anxiety during an Activity of the Organization,

c. That the risk of Injury or Heath-related Problem is reduced if the rules established for participation are followed, and

d. That the risk of Injury or Health-related Problem increases with fatigue.

13. In consideration of the Organization allowing me, or the Minor to participate in Activities, I confirm that I have not been advised by a medical doctor that my or my child’s physical condition prevents me or my child from participating in the Organization’s Activities. Medical Assistance In case of an Injury or Health-related Problem, I authorize the Organization, for myself or the Minor, to obtain all necessary on-site medical assistance for the medical situation, including transportation by ambulance or by other means to a hospital. Acknowledgement and Signature, I have read this Agreement, and by signing it, I understand that it is binding upon myself, my heirs, executors, administrators and representatives. If this Agreement is signed electronically, I, acknowledge and recognize that the electronic signature constitutes my official signature and that I am the person who completed this Agreement.

For a Minor participant or registrant -

Name of the Minor: _______________________ Date of birth:__________________ Name of parent or legal guardian (Print): ___________________________ Signature of parent or legal guardian: _____________________________ Signed in (City): ______________________ Date:_____________________ For Adult participant or registrant - Name:________________________ Signature:_________________________ Signed in (City):______________________ Date:_______________________

Dynamo Swim Club

Code of Conduct

     The mission of Dynamo Swim Club is to encourage participation and the pursuit of excellence in all aspects of swimming. Dynamo Swim Club promotes excellence by way of the following: sportsmanship, performance driven training, impartiality, inclusivity, goal development and orientation, the cultivation of athlete dedication and drive, and an unrelenting adherence to a cohesive set of personal values and principles.

 

1.1 Members of Dynamo Swim Club, Coaches, Administrators, Parents, and Swimmers alike are responsible for maintaining the expectations outlined in the Code of Conduct. Dynamo Swim Club reserves the right to grant the privilege of membership to individuals that demonstrate an ability to maintain the expectations outlined in the Code of Conduct. Dynamo Swim Club reserves the right to revoke the privilege of membership to individuals that cannot demonstrate an ability to maintain the expectations outlined in the Code of Conduct.

1.2 The following shall be considered violations of the Dynamo Swim Club Code of Conduct:    

i.  Violation of any prior provision.                                               

ii.  Discriminating Behaviour. Members must provide equal opportunity to athletes, coaches, trainers, managers, directors, administration, and officials to participate in the sport of swimming. Discrimination against any member or participant on the basis of age, gender, race, ethnicity, culture, religion, sexual orientation, gender expression, genetics, mental or physical disability, or any other status protected by federal, provincial, or municipal law.

iii.  Conviction of, imposition of a deferred sentence for, or contest at any time, past or present, or the existence of any pending charges for (i) any indictable offence (ii) any offence involving use, possession, distribution or intent to distribute illegal drugs or substances (iii) any crime involving sexual misconduct, or (iv) any criminal offence against a minor.        

iv.  Bulling is prohibited. For the purposed of the Code of Conduct, the term “Bullying” shall mean, regardless of when or where it may occur, the severe or repeated use by one or more Dynamo Swim Club members (“Members”) of an oral, written, electronic, or other technological expression, image, sound, data, or intelligence of any nature (regardless of the method of the transmission) or a physical act or gesture or any combination there of, directed at any other member to a reasonably objective person and has the effect of: (i) causing physical or emotional harm to another member or damage to the other members property (ii) placing another member in reasonable fear of harm to himself/herself or damage to his/her property; (iii) creating a hostile environment for the other member of Dynamo Swim Club (iv) infringing on the rights of the other member of Dynamo Swim Club; or (v) materially and substantially disrupting the training process or the orderly operation of any Dynamo Swim Club activity (which for the purposes of this section shall include, without limitation, practices, workouts and other events of a Sanctioned club).      

 

v.  Any inappropriate sexual conduct or advance, or other oral, written, visual, or physical conduct of a sexual nature directed towards an athlete by (i) a coach member or other non-athlete member, or (ii) any other adult participating in any capacity whatsoever in the activities of Dynamo Swim Club (whether such adult is a member or not). Any act of sexual harassment, including without limitation unwelcome sexual advances, requests for sexual favours, and other verbal or physical conduct of a sexual nature in connection with or incidental to a Dynamo Swim Club-related activity by any person participating in the affairs or activities of Dynamo Swim Club (whether such person is a member or not) directed toward any member or other person participating in the affairs or activities of Dynamo Swim Club.   

vi.  The sale or distribution of illegal drugs or the illegal sale or distribution of any substance listed on FINA's recognized list of banned substances.

vii.  The use of illegal drugs in the presence of an athlete, by a coach, official, trainer, or a person who, in the context of swimming, is in a position of authority over, that athlete.

viii.   The providing of alcohol to an athlete by a coach, official, trainer, manager or any other person where the athlete is under the legal age allowed to consume or purchase alcohol in the state where the alcohol is provided.   

ix.  The abuse of alcohol in the presence of an athlete under the age of 18, by a coach, official, trainer, or a person who, in the context of swimming, is in a position of authority over that athlete.     

x.  Physical abuse of an athlete by any person who, in the context of swimming, is in a position of authority over that athlete.

xi.  Any act of fraud, deception or dishonesty in connection with any USA Swimming-related activity    

xii.  Any non-consensual physical contact, obscene language or gesture, or other threatening language or conduct directed towards any meet official and which is related to any decision made by such official in connection with a Swimming Canada sanctioned competition.                                                                                      

xiii.  Any other material and intentional act, conduct or omission not provided for above, which is detrimental to the image or reputation of Dynamo Swim Club or the sport of swimming.
 

xiiii. Members personal information, id and passwords for access Dynamo OnDeck or website is for internal use with the club.

 .  Any copying, disclosure, distribution or reliance on this material by anyone other than the intended recipient that is a member of Dynamo is strictly prohibited

Name__________________________________  

Date______________Signed_______________________________

 


DYNAMO PARENTS PARTICIPATION POINTS
and
VOLUNTEERS JOB DESCRIPTIONS

The Dynamo Swim Club will be using a point and deposit system for parent volunteer hours. This system ensures that we have enough volunteers to run the Club, our swim meets and other events, and also helps us reciprocate other clubs’ help in running our meets
This is how it works:
A volunteer deposit is collected at registration, usually by way of a onetime payment with credit card or cheque.
• Each time you volunteer, please record your hours on the Parent Participation Point Form. The Form must be signed by either Lidia, Steve or by a DYNAMO Board member to verify that you have volunteered. The Club does not keep records of when members volunteer.
• The number of points allocated to each volunteer job or task is listed below. Please note that this list is not exhaustive and there may be other ways you can help the Club for which you will receive Parent Participation Points.
• If you have more than one swimmer in the Club (e.g. in SWIM SCHOOL, REGIONAL and PROVINCIAL), you don’t have to earn volunteer points for both swimmers. PPP requirements are based on the child in the higher group (e.g. in the above case it would be the PROVINCIAL).
• DYNAMO hosts a swim meet in February at the Richmond Pool and 50 percent of points must be earned at this meet (see below). This will generate a $250.00 refund. We need a large number of volunteers to run our meets, and everyone in the Club is expected to help out.
• When you earn the remaining 50 percent of points at away swim meets you will generate the remaining $250.00 refund. To be eligible for this refund you must have worked at our host swim meet in February.
• Hand in the signed form to the PPP Coordinator prior to July 1, 2019 at the end of the season.
• If the points required for your child’s training group have been claimed and verified on your form submitted by July 1, 2019 Dynamo will REFUND your full PPP deposit. If we do not receive your form by the deadline (the Club does not keep records of when members volunteer), or if you have not earned sufficient points for either our home or away swim meets, your fundraising deposit will be forfeited to Dynamo Swim Club.
• There will be no partial refunds.
• Parent Participation Points earned do not carry forward to the next season.
• Parent must be a member in good standing to accumulate fundraising points.
Parent’s Name (please print) _______________________
Parent’s Signature _________________ Date _________
Points Required (by Training Group):
Group
Points (not including DYNA meets)
DYNA Meet Points (minimum)
TOTAL (minimum)
Regional B
16
16
32
Regional A
16
16
32
Provincial AA
16
16
32
Provincial AAA
24
16
40
Youth National
32
16
48
Volunteer Jobs and Point Allocations:
DYNA Meeting (group, club) Attendee
1 per meeting
DYNA AGM Attendee
3 per meeting
Timer/Concession/Food Server at Meet
4 per session
Stroke & Turn Official
4 per session
Chief Timer, Electronics, Clerk of the Course
4 per session
Starter, Referee
10 per session
Meet Manager
30 per meet
Club President
40 per season
Club Vice President
30 per season
Club Secretary
30 per season
Club Treasurer
30 per season
Equipment Manager
20 per season
Officials Clinic Attendee
3 per clinic
Officials Coordinator (COD)
20 per season
** Board Members must perform the required job and attend the AGM and at least 80% of Board meetings during the season to earn the allocated points. Board Meetings are held approximately once a month.
NOTE: this list is not exhaustive; parent participation points are available for other volunteer jobs.
KEY VOLUNTEER JOB DESCRIPTIONS
The PRESIDENT
• is the Chief Executive Officer and presides at all Board and General Meetings;
• works closely with the Director of Swimming and the Board to identify and implement the goals, directions, and policies of the Club;
• acts always in the best interests of the Club and its membership as identified by the Board in consultation with the Director of Swimming;
• is the official spokesperson of the Club and the Club’s official representative;
• performs all duties required for the position and as may be assigned by the Director of Swimming and Board;
• is an ex-officio member of all Club committees;
The VICE-PRESIDENT
• assists the President and performs all duties of the President when the President is absent;
• strikes and monitors all Club committees;
• is responsible for keeping all Club insurance policies in good standing;
• is responsible for ensuring the compliance of the Club with all municipal, provincial, and federal laws and regulations, as well as all reporting requirements.
The SECRETARY
• is responsible for taking and producing the minutes of the Board and General Meetings, and distributing them to the Board Members within 14 days of the meeting;
• assembles the agenda and distributes it to all Board Members prior to a Board Meeting;
• is responsible for collecting all Board directed correspondence and keeping files as directed by the Board of Directors;
• is responsible for distributing Board Communications to the members;
• is responsible for filing the Annual Report with the Registrar of Companies within 14 days of the Annual General Meeting.
The Treasurer
• Responsible to prepare the Direct Funding Report each year.
• Prepares the Annual Gaming Summary Report each year.
• Presents the financial report and budget at the AGM.
• Presents bank statements and reconciles with annual budget sheet.
• Will work with the Club Administrator to obtain all necessary information.
The Club Administrator
• Ensures the collection of all funds obtained from the membership for swim fees, insurance, membership fees, fundraising fees, swim meets etc.
• Reconciles all swim fees with the Team Unify monthly billing simulation report.
• Justifies any refunds and applies when required.
• Updates the CRA remittance report spreadsheet for the coach payroll CPP and EI contributions, then makes the payment. This is done on a monthly basis.
• Assists parents with registration when requested.
• Replies to most of the club’s emails.
• Deals with most of the club’s correspondence via email and phone.
• Updates Team Unify on a daily basis.
• Responsible for building and entering all the Team Unify background data.
• Use CH Financial to verify all credit card transactions when required.
• Prepare the annual Financial Summary Report and send to Gaming.
• Prepare the annual Direct Funding application and send to Gaming.
• Prepares Annual Invoices for clients requesting a receipt for their tax returns.
• Updates the Swim BC website data base on a weekly basis. Enters all new registrations, generates invoice and makes payment. Deals with all transfers in and out of the club.
• Deals directly with the Burnaby and Surrey Parks and Rec staff. Issues include negotiating for pool contracts, responding to pool manager requests, coaches training, complaints, use of city equipment, etc.
• Co-signer for all cheques issued by Dynamo Swim Club.
• Performs the duties of PARENT PARTICIPATION POINT COORDINATOR that includes:
• advising parents on the requirements of the Parent Participation Point (PPP) system;
• communicates deadlines to and collects PPP reporting forms from parents;
• creates and maintains accurate records of parent participation points attained;
• provides reports to the Treasurer and the Board twice annually on the point status of all member families.
• ensures compliance with Swim BC, SNC, MSABC, and Tri BC registration and payment requirements.
• As the OFFICIALS COORDINATOR (COD):
• Responsible for overseeing the training of DYNA parents as officials (e.g. timers, stroke and turn officials, clerks of the course, referees) for swim meets, including organizing officials’ clinics for the training of DYNA parents, and
• informing DYNA parents of officials’ clinics hosted by other clubs, in order to build the base of trained officials within the Club;
• maintains a roster of Club parents listing each parent’s swim official status;
• works with the Meet Manager in organizing officials for all DYNA-hosted meets;
• recruits, organizes and schedules all DYNA officials for non-DYNA meets;
• acts as the Club’s LMR Representative and COD at monthly Lower Mainland Region Meetings, and reports to the Board on LMR proceedings and developments.
• Reports to Dynamo Swim Club’s ROD
The MEET MANAGER
• is responsible for all the organizational details of a DYNA-hosted swim meet, including having the necessary equipment and personnel available during the meet;
• works with the Officials Coordinator to ensure the necessary meet officials are available during the meet;
• is responsible for the dissemination of all meet information and forms;
• ensures that the preparation of sanction applications, entry lists, heat sheets, and results are completed on time;
• coordinates the set up and take down of the meet and meet equipment;
• does everything that needs to be done to ensure a successful meet;
• Must have attended a Meet Manager clinic.
The FUNDRAISING COORDINATOR
• Works with the Board to identify, organize, and implement fundraising activities to assist the Club in controlling fee levels and to provide members with options for achieving their mandatory fundraising requirements;
• Works with and acts as a resource person for the individual fundraising event coordinators, including assisting with the recruitment of volunteers and the collection and recording of funds raised;
• Reports to the Treasurer on a monthly basis or as required.
ENTERING MEETS, MEET ENTRY FEES AND COSTS, MEET ENTRY FEE DEPOSITS
FAQs and CLUB POLICY
What are Meet Consent Forms?
When a Swim Meet or competition appropriate to a swimmer and/or his group is approaching, the coach will email the parents or to the swimmer, the required information regarding the Meet, such as date and place, and possibly the estimated cost of attending the Meet, and a deadline for returning the email with their consent.
Once a parent has provided consent that states their swimmer will attend the Meet, or has communicated their consent by email to the coach, the parent is responsible for any and all meet entry fees, travel and management costs related to the swimmer and that meet.
What and how much are Meet Entry Fees?
In order to enter a swimmer in a Swim Meet, DYNAMO (the “Club”) pays to the host of the Meet a meet entry fee for each swimmer.
The amount of the meet entry fee varies, and may be a fixed amount for the whole Meet, or may be calculated per individual event entered. In addition to the meet entry fees the meet host will also add a surcharge which usually ranges between $4 - $8 per swimmer. The surcharge covers the fees paid by the host to Swim BC or an equivalent body, plus any facility surcharges that may apply. The entry fees for each Meet are set out in the Meet Package for the Meet, which is usually posted on the bulletin board at the pool or on our website prior to the Meet.
In addition to the entry fees for individual events, the Club pays to the host of the Meet entry fees per Club relay team entered in the Meet.
What is the Meet Entry Fee Deposit?
The Meet Entry Fee Deposit is an estimate of the entry fees that each swimmer will incur when participating in swim meets during the course of the season.
The amount of the Meet Entry Fee Deposit varies by the level of the swimmer and the group the swimmer trains with.
All payments must be made in full by the scratch deadline. Payments can be made by credit card online or by cheese or cash.
How are the Meet Fees Charged and Recorded?
The Club maintains a Meet Entry Fee Account for each swimmer which details the Meet Entry Fees expended by the swimmer at each Meet.
Upon request by a parent, the Club will provide the parent with a copy of a swimmer’s Meet Entry Fee Account.
How are travel expenses and management fees for “away” meets paid for and when?
Travel expenses and management fees for away meets (outside the Lower Mainland Region) are paid for by the swimmer/parents separately, prior to departure, and on a meet by meet basis.
What extra costs are involved in going to an “away” meet?
In addition to meet entry fees, when a swimmer attends an away meet and travels with the team, the swimmer must pay for travel costs and management fees.
An estimate of the travel costs and management fees will be provided by the coach and must be paid in full by the deadline established by the coach and prior to travel commencing.
What is included in travel costs?
Travel costs payable by the swimmer travelling with the team include the swimmer’s airfare, ferry or other transportation expenses (as applicable), plus a pro-rata share of the hotel, ground transportation, management costs, food and any other travel-related costs incurred by the team.
What are management fees?
Management fees are payable by swimmers attending any Meets outside the Lower Mainland Region, whether or not the swimmer will be travelling with the team, and must be paid in full by the deadline established by the coach, and before attending the Meet.
The management fees payable include, as applicable, a pro-rata share of:
• the per diem allowances paid to the coaches attending the Meet (between $25 and $50 per day per coach, depending on the location and nature of the Meet);
• the airfare or other transportation expenses of the coaches and chaperones attending the Meet;
• the hotel or other accommodation expenses of the coaches and chaperones attending the Meet;
• the per diem allowances paid to the chaperones attending the Meet; and
• any other reasonable meet-related expenses incurred by the coaches and chaperones.
What happens if my swimmer is entered and then becomes sick or injured?
In most cases, if a swimmer becomes ill or is injured after having been entered in a Meet, the meet host will refund the meet entry fees, but only if a signed letter from the swimmer’s doctor is provided to the meet host before, during, or immediately following the Meet. If the Club receives the refund of the meet entry fees, the amount of the refund will be credited to the swimmer’s Meet Entry Fee Account. The coach must be notified as soon as possible if a swimmer is unable to attend for these reasons.
If a swimmer is unable to attend an away meet due to sickness or injury after having consented to participate in the Meet, the swimmer and parents remain liable to the Club for any costs that are non-refundable, including the swimmer’s airfare if applicable, as well as the swimmer’s pro-rata share of the ground transportation costs and management fees
DYNAMO Anti-Bullying Policy
The DYNAMO Swim Club is committed to providing a caring, friendly and safe environment for all of our members so they can swim in a relaxed and secure atmosphere.
Bullying of any kind is unacceptable at our club. If bullying does occur, all swimmers or parents
should be able to tell and know that incidents will be dealt with promptly and effectively. We are a TELLING club. This means that anyone who knows that bullying is happening is expected to tell a coach or any Board member.
What Is Bullying?
Bullying is the use of aggression with the intention of hurting another person. Bullying results in pain and distress to the victim.
Bullying can be:
Emotional-being unfriendly, excluding (emotionally and physically), sending hurtful text messages, tormenting, (e.g. hiding goggles/floats, threatening gestures)
Physical-pushing, kicking, hitting, punching or any use of violence
Racist-racial taunts, graffiti, gestures
Sexual-unwanted physical contact or sexually abusive comments
Homophobic. because of, or focusing on the issue of sexuality
Verbal-name-calling, sarcasm, spreading rumors, teasing
Why is it Important to Respond to Bullying?
Bullying hurts.
No one deserves to be a victim of bullying.
Everybody has the right to be treated with respect.
Swimmers who are bullying need to learn different ways of behaving.
At DYNAMO we have a responsibility to respond promptly and effectively to issues of bullying.
Objectives of this Policy
All Board members and coaches, swimmers and parents should have an understanding of what bullying is.
All Board members and coaching staff should know what the club policy is on bullying, and follow it when bullying is reported.
All swimmers and parents should know what the club policy is on bullying. and what they should do if bullying arises.
At DYNAMO we take bullying seriously. Swimmers and parents should be assured that they would be supported when bullying is reported.
Bullying will not be tolerated.
Signs and symptoms
A child may indicate by signs or behavior that he or she is being bullied. Adults should be aware of these possible signs and that they should investigate if a child:
Say she is being bullied
Is unwilling to go to club sessions
Becomes withdrawn anxious, or lacking in confidence
Feels ill before training sessions
Comes home with clothes torn or swimming equipment damaged
Has possessions go "missing"
Asks for money or starts stealing money (to pay bully)
Has unexplained cuts or bruises
Is frightened to say what's wrong. Gives improbable excuses for any of the above
In more extreme cases:
Starts stuttering
Cries themselves to sleep at night or has nightmares
Becomes aggressive, disruptive or unreasonable
Is bullying other children or siblings
Stop seating
Attempts or threatens suicide or runs away
These signs and behaviors may indicate other problems, but bullying should be considered a possibility and should be investigated.
Procedures
1. Report bullying incidents to a coach or a member of the Board;
2. Parents will be informed and will be asked to come in to a meeting to discuss the problem
3. If necessary and appropriate, police will be consulted
4. The bullying behavior or threats of bullying must be investigated and the bullying stopped quickly
5. An attempt will be made to help the bully (bullies) change their behavior
7. If mediation fails and the bullying is seen to continue the club will initiate disciplinary action which may include removal of the bully or bullies from the club
The Dynamo Swim Club operates on a seasonal basis from September to July of the next year. Staffing and budgeting decisions are based on the whole season. In order to help our members, the club has divided training fees into 11 monthly
payments. All fees are calculated from the 1st of the month and all training fee cheques are to be dated the 1st of the month. Please make all cheques payable to DYNAMO Swim Club.
Any fees owed to the club must be paid within ten days of official notice from the Treasurer. If the swimmer fails to do so, the club has the right to suspend his/her privilege to attend practices.
Note: When a swimmer moves up to a higher-levelled group, the training fee and volunteer points are changed accordingly
Refund Policy: Because we must commit to our coaches for the entire season, it is expected that swimmers also commit to stay with the club for an entire season.
If a swimmer intends to withdraw from the club, 30-day written notice must be given in writing to the Administrator. Only monthly training fees for any time 30
days after the written notice of withdrawal are refundable. The first month’s training fees are non-refundable. Club membership/registration and Swim BC membership fees are non-refundable. It is expected that any written notice will be given on or before the 1st of the month and will expire at the end of that month (e.g. a notice given on the 1st of October will expire at the end of October, and any refunds of monthly fees will affect November and not October). Volunteer Deposit Refund will be subject to 3 months’ penalty clause as per PPP rules and guidelines (clause no.10).
Illness and injury: The Board will consider a refund of training fee for absences 30 days or greater due to injury or sickness. A medical certificate must be provided for consideration.
A $25.00 administrative fee will be withheld from all registration refunds and $10 will be charged for each NSF cheese.
Missed practices: family vacations do not qualify for refund unless they are to be considered as a withdrawal from the club.
Note: If you do withdraw your child from the club, their place in the club cannot be held and may be filled by another swimmer.
Reactivation of account after leave of absence: If there are vacancies and your child can be placed in his/her former group, your account can be reactivated. The reactivation charge is $30 per swimmer or $50 per family.
Policy:
Refund Policy:
Starting September 19th, 2016, Make Up classes will be allowed but the parent must first get approval from the Club Administrator and the makeup lesson must be made within 2 weeks. There will be no accumulation of makeup classes beyond 2 weeks from the missed lesson.
If a swimmer intends to withdraw from the club, 30-day written notice must be given in writing to the Administrator. Only monthly training fees for any time 30
days after the written notice of withdrawal are refundable. The first month’s training fees are non-refundable. Club membership/registration and Swim BC membership fees are non-refundable.
It is expected that any written notice will be dated for the 1st of the month the notice is given, and will expire at the end of that month (e.g. a notice given on the 1st of October will expire at the end of October, and any refunds of monthly fees will affect November and not October
Illness and injury: The Board will consider a refund of training fee for absences 30 days or greater due to injury or sickness. A medical certificate must be provided for consideration. A $25.00 administrative fee will be withheld from all registration refunds and $10 will be charged for each NSF cheese.
Reactivation of account after leave of absence: If there are vacancies and your child can have placed in his/her former group, your account can be reactivated. Reactivation charge is $30 per swimmer or $50 per family.
I, _______________________, acknowledge that I have read the Parents Code of Conduct and agree to abide by it at all times.
I, ________________________, acknowledge that I have read the Swimmers Code of Conduct and agree to abide by it at all times.
Fair Play Code of Conduct for Dynamo Parents
Children enrolled in the Dynamo Swim Club participate in the program for fun, exercise and competition. The skills they learn go well beyond what is taught in the pool. The children will take these experiences with them for the rest of their lives. How parents behave is also a learned lesson. When swimmers, coaches, officials, and other parents are not treated with the respect that they deserve, we unfortunately pass these attitudes on to our children. It is this type of lesson that the Dynamo Swim Club does not
wish to teach. Therefore, like our athletes, parents must also abide by a Code of Conduct.
I will remember that my child is in an organized sport for his/her enjoyment and not mine. I will not force my child to participate. I will make swimming a positive experience for my child as well as for other competitors. I will teach my child that doing one's best and making an honest effort are as important as winning and a best time is more important than a trophy or ribbons or a place at Provincials, so that my child will never feel defeated by the outcome of an event. I will make my child feel like a winner every time he/she competes by offering praise for competing fairly and trying hard. I will remember that children learn best by example. I will applaud good efforts by my child as well as by other children. I will support all efforts to remove verbal and physical abuse from children's sporting activities. In public I will never ridicule or yell at my child for making a mistake or losing a competition.
I will never yell at children from another family in public. I will encourage my child to play by the rules and to resolve conflicts without resorting to hostility, violence, name calling or offensive language. I will never question a swim official's judgment, integrity or honesty in public. I will respect the value of swim officials and acknowledge that they strive to do their job well. I will respect and show appreciation for coaches and trained volunteer coaches who give their time to provide sport activities for my child, understanding that I have a responsibility to be a part of my child's development. I will never question a volunteer’s efforts, integrity or honesty in public. I will respect the value of volunteers and acknowledge that they strive to do their job well. If I have a coaching concern I will make arrangements to meet and speak to my child’s coach in a private location. I will not go out on the pool deck and disrupt a
swim practice or initiate an exchange on the pool deck, in the pool waiting area, or the community center. If I still have concerns after I talk to my child’s coach, I will contact the Head Coach and the executive to resolve the problem.
Harassment incidents will be treated seriously. Mistreating (by yelling at, ridiculing, lying or distributing erroneous or misleading material about a person or details of an incident or event, name calling or using offence language towards) a Dynamo swimmer or swimmer from another team or a coach or another parent will be considered harassment. A parent found at fault may be asked to provide a verbal apology or a written apology to be produced in a timely fashion. In extreme cases, or in cases of multiple infractions, the family who has caused the harassment will face suspension of their membership or even expulsion from the club. Suspension will be treated as a withdrawal and all refund policies will apply.
Fair Play Code of Conduct for Dynamo Swimmers
The Dynamo Swim Club would like the swim season to be a fun, safe, and rewarding experience for all participants.
Swimmers will keep the following in mind at all times: I will attend, be on time, and be ready for my swim practices. I will work to the best of my ability to improve my swimming, I will respect and cooperate with my coaches. I will remember that coaches are there to help me. I will do my best to be a true team player. I will remember that winning is not everything - that having fun, improving skills, making friends and doing my best are as important. I will display good sportsmanship and respect my team mates and my opponents. I will acknowledge all good performances by those on my team and of my opponents. I will play by the rules and in the spirit of the event.
I will control my temper - fighting and "mouthing off" can spoil the activity for everybody. I will try not to annoy my team mates or my opponents with rough and boisterous behavior or name calling or offensive language. I will remember that swim officials are there to help me. I will accept their decisions and show them respect. I will show respect to pool staff and look after all pool equipment I use. I will not wear my outside shoes on the pool deck. I will look after all club property and equipment I use. I will be on time for my swim meets and understand that if I am late I will be scratched from my events. I understand that it is not my coach’s responsibility to run around looking for me at a swim meet. I also understand that it is my responsibility to go to the marshalling area when my event is posted and to be at the starting block when my heat is called. I also understand that I must check in with my coach before and after my swim event. I will refrain from the use of drugs (including tobacco, all alcoholic beverages, creatine, or performance enhancing products) while participating in Dynamo Swim Club or Swim BC activities.
I acknowledge that coaches have the authority to set rules for the season regarding situations such as an individual coming late to practice or an individual misbehaving at practice. My parents will be told if there is a problem. In extreme circumstances I understand that I may be suspended for a period of time or may be asked to withdraw from the Club.
Dynamo Swim Club
Photographic / Media Consent Form
INFORMATION
I hereby consent to the collection and use of _______________________images by photography or
video recording.
I acknowledge these may be used on the Dynamo Swim Club website, in newsletters and publications as well as distributed to members as well as to various government agencies, institutions and other public or private entities for application of funding, grants and donors.
I further acknowledge that these may be used by the Dynamo Swim Club Committee and media to promote Dynamo Swim Club in the future.
I understand that no personal information, such as names, will be used in any publications unless express consent is given.
I also understand that my consent can be withdrawn at any time in writing to the Dynamo Swim Club at 105 10668 138th Street, Surrey BC V3T 5T2 Canada
CONSENT FORM
I ……………………………………………………………………………………………………
Name of person giving consent & parent/guardian if swimmer is under 18 years of age
I give this consent voluntarily
_________________________________________
Please print name and Sign;
(Parent and Guardian Signature giving Consent)
Date …………………………………………..