Club Best Practices
Canyons MAAPP Policy
The Canyons Aquatic Club outlines guidance and procedures to give swimmers, parents, coaches, Club leadership, and employees a way to address and report grievances in a productive, systematic way that allows the appropriate parties to investigate and intervene and take disciplinary action when needed.
There are occasions when a problem arises in a club, for example fighting or bullying, where immediate action is required. A temporary suspension or exclusion from a single training session can be given by the coaches. A report should then be made, within 24 hours, to the club president, who then should report back to the board, who should follow the procedures outlined below.
With the exception of issues that immediately effect the health and safety of swimmers, all matters should be discussed before or after a coaching session and coaches should not be expected to deal with issues during water time.
If your concern relates to inappropriate behavior or activity that includes but is not limited to the following:
- Criminal activity
- Use, sale or distribution of illegal drugs
- Physical abuse
- Inappropriate touching
- Coaches sharing hotel rooms with athletes
- Rubdowns or massages performed by coaches
- Pictures and or videos taken in locker rooms or changing areas
- Violations of USA Swimming’s Minor Athlete Abuse Prevention Policy (MAAPP)
Please report the incident immediately to Safe Sport. You can reach out to Canyons Safe Sport VP David Ginsburg at email@example.com. You can reach out to Southern California Swimming Safe Sport Chair, Sheri Stoddard, at firstname.lastname@example.org or USA Swimming Safe Sport Director, Abigail Howard email@example.com. Anonymous reporting can be completed https://fs22.formsite.com/usaswimming/form10/index.html
If your concern relates to sexual misconduct, sexual harassment or sexually explicit communication through any media, please contact the U.S Center for Safe Sport to make a report immediately. You can report your concern online or call 720-524-5640. More information can be found at www.uscenterforsafesport.org.
Types of Grievances
- Swimmer conduct
- Assistant or Age Group Coach Conduct
- Head Coach Conduct
- Employee Conduct (non-swim team employees)
- Board of Director Member Conduct
- USA Swim Official or swim team parent conduct
Whom to Notify of a Grievance (The Grievance Chain-of-Command)
Regarding the Conduct of a Swimmer - Contact the swimmer’s coach
Should a parent or swimmer feel another swimmer’s conduct is inappropriate or violates the Athlete Code of Conduct, the parent/swimmer should discuss these concerns with the coach of the swimmer responsible for the violation (Responsible Coach). This complaint should be made in person or in writing. Coaches will ensure that the Board of Directors is notified of the complaint and will participate in assessing behavior.
Regarding the Conduct of an Assistant or Age Group Coach - Contact the Head Coach
Should a parent or swimmer feel an Assistant or Age Group Coach’s conduct is inappropriate or in violation of any Club policies or procedures, the parent/swimmer should notify the Head Coach of this violation. This complaint should be made in person or in writing. The Head Coach will ensure that the Board of Directors is notified of the complaint and will participate in assessing behavior.
Regarding Conduct of Head Coach – Notify the Canyons Board President or General Manager
Should a parent or swimmer feel the Head Coach’s conduct is inappropriate or violates any Club policies or procedures, the parent/swimmer should notify the President of the Board of Directors of this violation. This complaint should be made in person or in writing. If the President is not immediately available, this complaint may be presented to any member of the Board of Directors, with notification made in writing to the President. This complaint will be subject to review and discussion by the full Board of Directors.
Regarding Board of Director Member Conduct - Notify the Canyons Board President or General Manager
Should a parent or swimmer feel a Director’s conduct is inappropriate or violates any Club policies or procedures, the parent/swimmer should notify the Board President of this violation in person or in writing. If the Board President is the Director whose conduct is in question, the Board Vice President should be notified in writing or in person instead of the Board President. This complaint will be reviewed and discussed by the full Board of Directors.
Regarding Parent or Swim Official Conduct - Notify the General Manager, Head Coach and/or Board President
Should a parent or swimmer feel another Canyons parent’s conduct is inappropriate or violates any Club policies or procedures, the parent/swimmer should notify the Head Coach and Board President of this violation in person or in writing. This complaint will be reviewed and discussed by the full Board of Directors.
How Grievances Will Be Handled
The Board of Directors have the authority to impose penalties for infractions of the Athlete, Parent and Coaches Codes of Conduct or any behavior(s) they deem not conducive to the best interests of the Club or other swimmers. Consequences are at the sole discretion of the coaches and/or Board of Directors and may include, but aren’t limited to, verbal warnings, dismissal from practice, contacting parents, and expulsion. USA Swimming and local law enforcement (if applicable) will be contacted within 24 hours if a coach, parent or swimmer violates the USA Swimming Code of Conduct, Athlete Protection Policy, or local laws.
- Gathering Information: The appropriate individuals will reach out to the person who filed the grievance and the person against whom the grievance is being filed to ask questions about what happened. Other witnesses may be contacted for more information, as well. All information will be recorded on the Canyons Aquatic Club Incident Report form.
- Assessing Behavior: The behavior of the person(s) against which the grievance was brought will be assessed using Club policies and facility rules, USA Swimming Code of Conduct, USA Swimming Safe Sport policies, and applicable local and state laws. Southern California Safe Sport Chair Sherri Stoddard will be notified of the incident.
- Consequences will be given and disciplinary action will be taken if appropriate. These consequences and disciplinary actions will be decided using the following general guidelines:
- Nature of the misconduct
- Severity of the misconduct
- Prior disciplinary actions
- Adverse effect of the misconduct
- Application of the Code of Conduct
Please make a report to your team. We have provided a proposed letter of correspondence to assist you in beginning this process.
MANDATORY REPORTING RULE
Pursuant to federal law, all adults authorized to interact with minor or amateur athletes who learn of facts that give reason to suspect that a child has suffered an incident of child abuse, including sexual abuse, shall make a report of the suspected abuse to law enforcement and/or your state’s designated agency within 24 hours.
SEXUAL MISCONDUCT REPORTING REQUIREMENTS
.1 It is every member’s responsibility to promptly report any incident regarding sexual misconduct by a member as described in Article 304.3.8 to USA Swimming’s Director of Safe Sport. Reporting must occur when an individual has firsthand knowledge of misconduct or where specific and credible information has been received from a victim or knowledgeable third party. Various state laws may also require reporting to law enforcement or to a designated child protection agency.
.2 No member shall retaliate against any individual who has made a good faith report under 306.1.
.3 False reporting of sexual misconduct made in bad faith is prohibited.
.4 Neither civil nor criminal statutes of limitation apply to reports of cases of sexual abuse.”