Volunteer Sign Ups Open April 2!

Important Guidelines

  1. Every family is required to volunteer for 6 jobs for the season (not including the Champs meet at the end of the season or the All-Star meet if your child is lucky enough to become an all-star.)
  2. At least 3 jobs need to be in the second half of the meet.
  3. The first 3 sign up days (April 2-4) are for NEW families only. If returning families sign up in the first 3 days, I have to take you out and you start over on day 4.
  4. Sign ups close on 4/16. All families need to be signed up before this time.


What to know about your jobs:

  1. Most jobs do not require experience. The jobs are easy to learn and fun to do because you meet other swim families (who are all amazing- like you!)
  2. It is important to show up for your assignments and be on time. No shows or cancellations that you do not get a replacement for incur a $125 fee (per job.)
  3. If you would like to opt out of volunteering for the season, you can participate in a buy-out for $400. This buy out does not include the Champs meet at the end of the season.
  4. Your kids love to see you volunteering for their team!


How to sign up:

  1. Log into your account on the website,
  2. Click on Team Events on the right side of the page.
  3. For each meet, there is a “Job sign Up button.” Click that and choose your job. Please be sure to put in the name and cell phone number of the person most likely to be doing the volunteering that day. Be sure to save it.
  4. Repeat for all 6 jobs following the guidelines above.
  5. Thank you for helping make Swimarin the sweetest team in the league!




  1. I will be at the pool by myself with a younger sibling; how can I do a job and keep an eye on my child at the same time? There are a few options for this scenario. One is to sign up for our events team which is done mostly during the week and keeps your meet days free to watch your swimmer and your younger child. Another option is to sign up for data desk runner or ribbons. Both of these jobs allow some flexibility for moving around when needed while still being able to complete your job.

  2. We are not going to be at every meet, can I sign up for more than 1 job per meet? Yes, you can double up, but meets are more enjoyable if you have at least half off to watch you swimmer. We also want every family to sign up for half of their jobs in the second half of the season when possible, but understand that vacation schedules don’t always allow for that.

  3. What is a floater and what will I be asked to do? A floater fills in wherever we may have holes in any given meet. If we are fully set with volunteers, you are off the hook but may be asked to do a make-up shift later in the season

  4. What if I miss a shift? If you miss a shift you have signed up for, you are charged a $100 no-show fee. Another parent will need to be coerced into taking your shift which is not always easy for me to do. I’d rather you or a substitute for you (can be another family member, a friend) than to take a no-show fee. If you know you need to miss a shift, please find someone to trade jobs with you and let me know so I can make the change in the system. Unfortunately, I don’t have enough time to find trades for everyone and still keep my real job.

  5. What is a “team” job? Team jobs include data desk, snack bar, and meet set-up and tear down. If you have a team job you will do different jobs within a team for the entire season but will only be required to work at the home meets. If you contact me about a team job, you do not need to sign up on-line. These spots are limited and are first-come, first served.

  6. What is a “season long” job? Similar to the team job, if you do a season long job such as Shark Pups coordinator, Events, Costco shopper and Volunteer Check-in, you will do one job all season (not necessarily swim meet related.) Again, if you let me know you want one of these jobs, you do not have to sign up on-line. These spots are limited and are first-come, first served.

  7. How do I sign-up on-line? On the home page of the website is a “Team Events” tab (to the right of the picture in the middle of the screen.) Click that and under every swim meet is a “Job Sign-Up” button. Click that and choose your job for that meet. Then go back to the home page and move on to the next meet.

  8. I have never been to a swim meet, how will I know what to do? All of the jobs are easy to learn and it’s fun to get to know other families on the team that you end up working with. Our first meet is our time trials meet which is just our team and is a great meet to learn a new job.

  9. What time will my shift start and end? Times listed for all jobs are approximate and are based on first and second half of each meet. It is important that you remain flexible on these times as they are impossible to predict exactly. Typically, first half jobs begin just before the meet and run to or through intermission (depending on the job – look to your lead on any given area to give guidance on what the expectations are for your job) and second half jobs begin at the beginning of intermission and end at the end of the meet (or later if there is some tear down involved.)

  10. We have other kids in other sports so it’s hard for us to volunteer. Well, you are certainly not alone in this scenario. Although we would love for all our kids to only love swimming, this isn’t reality for most of us (including me and most of the other board and leadership members) so we have to plan ahead with our other sports and social schedules handy while we are signing up for our Swimarin jobs. It takes some planning ahead, but it all works out.

  11. This sound serious, what have I gotten myself into? Relax! There is a lot of information to impart because I want to present all your options, but these jobs are easy and enjoyable! Swimarin is full of amazing and helpful families that are happy to show you the ropes and help you out in any way they can. Don't take your job too seriously and have fun so your swimmer can have fun, too!





Snack Bar Donation Policy

Each family is required to contribute food to the snack bar for all HOME meets (only 4 this season!).  This donation program allows Swimarin to raise revenue from all visiting teams and keep the annual fees for our team swimmers at their current level. Last year we raised over $8,000. Donations will include fresh food items that we are not able to store in advance.  Each family is assigned an item to donate at least 4 days in advance.  If a family fails to provide the goods assigned, a onetime penalty of $30 will be charged or a double donation will be assigned to that family for a future meet.  A family may opt out of the food donation program by paying a onetime “opt-out” of $100 for the season.  This opt out request must be received by April 18, 2014.

Please contact Tanya Burdick if you have any questions about the Snack Bar Donations.