Below is a listing of jobs that need to be filled for each meet to take place. Please note, whatever job you choose you will always be able to see your swimmer’s event.
Eight people are needed for home meets, 10-14 people for away meets. Each lane requires 3 timers – the home team provides 1 timer for lanes assigned to the home team, and 2 timers for those lanes assigned to the guest team. Start and stop the stopwatch for each event and record the final time on the appropriate forms. This job begins with a timers’ meeting about 15 minutes prior to the start of the meet and ends after the last relay. You will be on the pool deck, so dress for the conditions.
Two people needed at each meet. The runner collects the disqualification cards from the officials and the timers’ sheets, and brings them to the computer room. Wear comfortable shoes – most of your time is spent walking around the pool deck.
Two people needed to sort and record the swimmer’s time on the appropriate ribbon and file it in his/her folder. Generally this job begins 15-20 minutes after the start of the meet and ends when the final award has been processed. This job is being revised for the 2009 season. We are looking into allowing the awards to be completed at practice in the morning following the meet.
Two people are needed to verify and enter times, and then pass on information to those doing awards, and possibly posting the results. This job begins well before the start of the meet (can be done at your house on the team laptop) and ends when the final heat has been entered and tabulated. To perform this job you must be trained to use the Hy-Tek Team Manager program.
Six people are needed to work setting up and selling concessions, and preparing food. One person needed to grill the hot dogs and hamburgers. If you are working the first half of concessions you must show up at 4:00 pm for an evening meet and 7:00 am for a Saturday meet. If you are working the second half of concessions you must stay until EVERYTHING is cleaned up and put away. If you fail to show up on time or leave early you will NOT receive credit for working your job.
Marshal (AKA Gate Control)
Two people are needed at each home meet to monitor spectators and swimmers, making sure “swim meet etiquette” is being followed. No food is allowed past the gate on the pool deck. It would be appreciated if one of these two is a father so that periodic checks of the boys’ bathroom might be made.
Two adults are needed to make sure little ones are directed to their events. Most of the time will be spent in the bullpen area and needs to be identified for the younger swimmers before the beginning of the meet.
Trained by the swim conference. Their responsibilities include judging the swimmers’ strokes and turns; starting and refereeing the meet. Two to four are needed for each home meet, two for each meet away.
The announcer is on the pool deck and announces each event of the meet. If we have a referee and starter, often one of them will serve as announcer.