The Sequoia Swim Team relies on volunteers to help our program to continue to run smoothly. In keeping with what area clubs of a similar size ask their parents (i.e., Hillwood, Seven Hills, Cottonwood, etc.), we REQUIRE parents to work at least 3 meet sessions, and volunteer for the City Meet in some capacity.
WHILE WORKING YOU MUST STAY YOUR WHOLE SESSION AND ATTEND THE VOLUNTEER MEETING. PLEASE DO OT "SPLIT" SESSIONS WITH ANYONE WHO DOES NOT ATTEND THE MEETING. 10 AND UNDERS SWIM IN THE MORNING AND 11 AND UP IN THE AFTERNOON. WE USUALLY ANTICAPTE THE AM SESSION BEING OVER BY 1PM AT THE LATEST. YOUR JOB REQURIES YOUR UNDIVIDED ATTENTION SO YOU CANNOT BE ON THE PHONE OR LEAVE YOUR POST TO DO A CALL. MOST IMPORTANTLY YOU CANNOT HAVE YOURNGER CHILDREN THAT NEED TAKEN CARE OF.
SOME GREAT OPTIONS ARE:
1) HIRE A SITTER TO WORK YOUR SHIFT SO YOU CAN BE WITH YOUR KIDS
2) GET A GRANDPARENT TO WORK. WE LOVE THEM!
3) IF YOU HAVE SMALL CHILDREN IN THE AM SESSION, SEND THEM HOME WITH A SITTER AND WORK THE AFTEROON SESSION. IT IS A LOT FASTER AND RELAXED BECASUE THERE ARE LESS SWIMMERS AND THEY ARE OLDER AND KNOW WHAT THEY ARE DOING.
Referee -- *MUST COMPLETE ONLINE TRAINING* The referee is the person in charge of the meet. He or she is the head official on duty. The responsibilities are:
- Determining disqualification at any place in the pool
- Notifying athletes and coaches of the infractions and resulting disqualification
- Checking that each swimmer takes the proper lane, call them to step onto the starting platform or pool deck and signal the starter to begin
- Help judge false starts
- Acts as a turn judge
- Watches for proper finishes and starts
- Assuring that all competition is being conducted according to the rules
- Stopping or suspending competition whenever elements require
- Resolving any disagreement in a timely manner
- Running the officials and timers meetings at the beginning of the meet
- They must attend the mandatory class held by the Nashville Swim League.
Starter -- *MUST COMPLETE ONLINE TRAINING* The starter is the official that announces and starts each race. They operate the starting device to begin each race. They also determine false starts and act as a turn judge. He or she has been trained in the proper starting procedures and will control the start of each event. The starter will only be needed at home meets. They must attend the mandatory class held by the Naperville Swim Conference in the spring. The check-in time for this job is at least 45 minutes prior to the start of the meet. This job finishes after the final heat of the meet is complete and the starting unit is stored.
Stroke and Turn Judge -- *MUST COMPLETE ONLINE TRAINING* The judge has been trained to recognize legal and illegal motions for each stroke. He or she is also trained to recognize legal and illegal finishes and relay takeoffs. They are responsible for observing the athletes and determining disqualification during the swim. They must attend the mandatory class held by the Nashville Swim League. The check-in time for this job is at least 30 minutes prior to the start of the meet. This job finishes after the final heat of the meet is complete. Officials should listen for the announcer to announce where the pre-meet “officials meeting” will be held.
Timers -- These volunteers stand in groups of two at the end of each lane and use an IPhone to time the swimmers. The check-in time for this job is at least 30 minutes prior to the start of the meet. This job finishes after the final heat of the meet is complete and your IPhone is turned in. Timers must attend a short pre-meet timers briefing about 20 minutes prior to the start of each meet.
Head Timer -- The Head Timer is responsible for distributing and collecting IPhones used by volunteer timers. At home meets, he/she will be responsible for attending the “timers” meeting prior to the beginning of home meets. The Head Timer may be required to serve as a back-up timer. The check-in time for this job is at least 45 minutes prior to the start of the meet. This job finishes after the final heat of the meet is complete and all IPhones have been collected and stored.
Clerk of Course -- Makes sure all swimmers are lined up and ready to swim by lining up the swimmers by lane number and heat number using the Heat Sheets. Once the swimmers are in the correct order they escort the swimmers to the lanes and check again to ensure they are still in the correct heat/lane order.
Hospitality – Distributes food to volunteers and coaches (Sequoia provides food)
Ribbon Workers-- They receive ribbon stickers from the computer team, apply them to the correct colored ribbon and file them in to the swimmer's Family Folder. Ribbon workers do most of their work after each meet is finished. They must stay until the conclusion of each meet to collect the ribbon stickers.
Scorekeeper -- Manages the timing system on the club IPad. Sits with the starter and referee. Before each meet our coaching staff does all of the meet entries and seeds the meet. On the day of the meet the Scorekeeper makes line-up changes provided by Head Coaches. The final heat sheets are then prepared and distributed to the appropriate officials, clerk of course, announcer, and coaching staff. Once the meet begins the Scorekeeper approves the times into the computer system, receives DQs and other information, and updates the scoring system as needed. If you are interested in this position you can train during a meet. As early as possible, the Scorekeeper will begin printing ribbon labels.
Heat Winner Ribbons
This person stands at the finish and hands out Heat Winner ribbons to swimmers.