Board of Directors
Minutes of the meeting of January 16, 2001
(Quorum equals 10 people)
Present: Sue Griffin,
Jack Boder, Kathy Benyo-Albrecht, David Hulit,
Sheryl McGuire, Larry Thoen, Bob Pearson, Kathy Czuprynski, Clare Schider,
Betsey Aby, Sarah Wollenhaupt, Jane Klembarsky, Robert Peterson, Tim Mann, Jenn
Wallace, Ron Murphy, Jim Goetz, John Sfire, Ellen Younger, Bob Herlinger, Dean
Schulz, Michael Bougie, David Villafana, Paul Lundsten, Jerry Simpson, John
Witzel, Blair Buccicone, Dennis Dale, Joel Shinofeld, Charlie Peitso, Chip
Fetcher, Paul Windrath, Rocky O�Neill, Natalie Kuramoto, Jeff Chida
Meeting was called to order by the General Chair at 7:30pm.
Motion: To approve the minutes of the meeting for November
28,2000. Seconded: Passed. Unanimous.
Officer Reports
General
Chair: Sue Griffin
1.
First order was to elect a new secretary to fill out
remainder of term. Motion: to elect Kathy Benyo-Albrecht from STAR. Seconded
and Passed. No discussion.
2.
Thanked Bob Pearson for 2 years of service, and welcomed the
new board members.
3.
Sue stated that the MSI website had been �down� since
�Christmas time.�
We are in need of a policy to
dictate what is placed on the website, due to liability reasons. Paul Windrath
has agreed to be the �temporary webmaster�.
Ex-Officio
General Chair: Bob Pearson
1.
Suggested that we form a bylaws committee to examine and
update the bylaws.� Bylaws committee to
be Paul Lundsten, Sue Griffin, John Sfire, Betsey Aby.
2.
Suggested that we need to clarify what is a policy and
procedure, and how they differ from a bylaw. Also need to clarify job
descriptions.� We should see some
proposals at the February Board meeting.
Administrative
Vice Chair: Jack
Boder
1.
Jack stated that he has begun working on a new policy and
procedure manual. He had been looking at both Alaska�s and Michigan�s manual
for suggestions. We have to adapt what is unique to Minnesota from these 2
manuals. Specifics to include: the running of a swim meet, official�s certifications,
legislation, etc. Also looking to see what the bylaws will say is really a
policy and procedure. Jack is looking for additional help in the writing of the
policies and procedures. Ad-hoc committee of Jack Boder, Kathy Benyo-Albrecht,
Tim Mann, Ellen Youngers to continue the work process.
2.
Jack also stated that there will be 2 Phillips 66 awards
(one for �99 and one for �00) handed out at the March Senior State Meet.
Senior
Vice Chair: Dennis Dale
1.
Dennis brought swim posters featuring U of M swimmers for
distribution.
2.
Stated the following: The U of M will be hosting the MIAC
Conference championships on February 15-17. Division III.� The Following weekend the Big 10 Men�s
competition.
3.
Re-imbursement forms for the senior National meets will be
available soon.
Age-Group
Vice Chair: Jane Klembarsky
No Report
Finance
Chair: Dave Hulit
Financial report was distributed.� (On File at MSI Office)
Senior
Coach Rep: Bob Herlinger
No Report
Senior
Athlete Rep: Sarah Wollenhaupt
1.
Sarah reported a change to her e-mail address:
2.
Also a change to her phone number 952-361-6896
Junior
Coach Rep: Paul Lundsten
No Report
Junior
Athlete Rep: Blair Buccicone
1. Blair reported a new e-mail address blairbuccicone@hotmail.com
2.New phone number 612-379-8456
Technical
Planning Chair: Rocky O�Neill
No Report
Safety
Coordinator: Kathy Czuprynski
No Report
Official�s
Chair: Michael Bougie
1.
Michael reported that at the present time we have 34
referee�s, 22 starters and 68 stroke and turn officials.
Legislative
Chair: Betsey Aby
No Report
Adaptive
Swimming Chair: Jenn Wallace
1.
Jenn reported that she would be serving on the National
Adaptive Swim committee for the next 2 years.
OVC Chair:� Dave Shapley
Not present
Public
Relations Chair: David Villafana
1.
David was disappointed to not being working on the website.
Has offered his help.
Equipment
Chair: Ron Murphy
No Report
Registration/Membership
Chair/Office: Cassy Shapley
Not present
Swim meet
Sanction Coordinator: Sheryl McGuire
1.
NLA has stepped forward to host a meet for the weekend of
February 17-18. It is an A/B-C open meet. This will be held at Spring Lake Park
High School 7 lane pool.� John Sfire
asked if all clubs would be assigned. Jane Klembarsky said that it had already
been taken care of.
USS/LSC
Camp Coordinator: Jane Klembarsky
1. We are in need of a co-zone team manager
Records
Chair: Cathy Franke
Not present
Outreach
Chair: Joel Shinofeld
No report
Review
Committee: Will be meeting within the next 2 weeks to elect a new chair.
Unfinished Business
New Business
1.
Mach 3
Fliers to host State meet: Sue Griffin
Sue reported that there would be some time changes to the
senior state meet this year due to some time constraints. Competition will be
held in both pools during specific given times. ALL this information will go
out in the meet information packets to each team.
2.
Website
policy: Sue Griffin
Sue indicated that�
(MSI) needs a policy for the website to protect the Board of Directors.
Would like to keep the legislation broad and general. (See attached legislation
proposal) Discussion included: How long to leave items on the
website, the use of pictures.
Motion was made to state: www.mnswim.org is the
official website of Minnesota Swimming Inc. (MSI) The General Chair will
appoint a webmaster, to be affirmed by the Board of Directors each January to
maintain the website. The webmaster will post meet information and results, post
approved minutes of open MSI Board and House of delegates meetings and maintain
other information as directed by the General Chair and or the Board of
Directors of MSI. Seconded and passed.
3. Conflict
Resolution: Jim
Goetz
Handout is on file at the MSI Office. Discussion included:
Jim Goetz explaining a bit more in detail the handout regarding the types of
conflict resolution. John Sfire stated that the bylaws of the LSC and USA
swimming are clear as to what you can and can�t do. He sees fact finding as the
best way to resolve conflict.
Motion was made: To do a pilot study for the next dispute
that comes in, whereby the Chair of the Board of Review has a �gambit� of
conflict resolution types to choose from to see what is most effective.
Seconded and passed.�
Additional Discussion: Jim Goetz suggested that MSI would
need a list of mediators, investigators, so people would have a choice.
4. Recent Meet
Trophies: Larry Thoen
Trophies from the most recent Mounds view hosted meet were
available for teams to pick up.
Motion to adjourn the open portion of the meeting seconded
and passed. A closed board meeting to follow in the MSI office. Open forum
meeting concluded at 8:45pm.