APPROVED

Minnesota Swimming, Incorporated��� Board of Directors

Minutes of the meeting of January 21, 2003 (Quorum equals 7 people)

Present: Executive Board Members:� �Joel Shinofeld, Paul Lundsten, Jack Boder, Jean Freeman

Other Board Members:� ������ ����������� Tim Mann, Rocky O�Neil, Kathy Czuprynski, Sarah Solfeldt, Dennis Dale

Appointed Committee Members: ����������� Marlene Goblish, Ron Murphy, John Witzel

MSI Staff: �Cassy Shapley, Sheryl McGuire

Non-Board Members:� Bob Peterson (HOP), John Reilly (MGC), Olga Splichalova (SCSC), Natalie Kuramoto (MCA), Ellen Youngers (ROC), Jim Hanton (MVSC), Rick Biggs (MHCP), Rick Dunham.

Meeting was called to order by the Administrative Vice-Chair at��� 7:37 p.m.

Motion:� To approve the minutes of the meeting for November 19, 2002��� Seconded; Passed with corrections.

Officer Reports

General Chair:� Dave Braun����������� Not Present /� No Report

Administrative Vice-Chair:� Joel Shinofeld

• Disks with various parts of the Oregon Swimming Policy Manual have been distributed to appropriate parties for edits and revisions to convert it to our manual.� It is projected to be finished by the summer season.

Senior Vice-Chair:� Jean Freeman

• Thanks to all of the officials and their help so far this year!
• There will be a Starts and Turns Clinic on April 25, from 1 -4pm at the U of MN.
• The ASCA Meeting will be held at Noon on January 22 at the Lotus Restaurant
• Midwest Coaches Clinic will be April 28-29.
• There will be a dual/quad meet at the U of MN on Jan 21-Feb1.

Age Group Vice-Chair:� Cathy Thwing���� ����������� Not Present /� No Report

Finance Vice-Chair:� Jack Boder

• The results of the audit for 2001 and 2002 that was performed by Muellereile and Harrington, Ltd (CPA) were presented by a representative of the firm.� There were no irregularities that occurred.� MSI is currently in good financial shape with about 3 months of operating expenses in the bank.� It is recommended by USA-S and other LSC�s that 6 � 12 months of reserve should be in the bank.

• The financial committee will begin evaluating the effect of the new scheduling format on the financial aspects of MSI.

Senior Coach Representative:� Dennis Dale����������� Not Present /� No Report

Junior Coach Representative:� Paul Lundsten � �No Report

Senior Athlete Representative:����������� � Chad Krastins����������� Not Present /� No Report

Junior Representative: �Sarah Solfelt

• The US Open held at the U of MN was very successful. �Ten swimmers from MN competed.� The U of MN women�s team finished 2^nd and U of MN men�s team finished 1^st-they were a combined 2^nd.� The Men�s 400 & 800 Freestyle Relays finished 1^st and the 400 Medley Relay was 2^nd.

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• Eighteen swimmers from Team Foxjets traveled to Atlanta where the competition was very good.� Team Foxjets swimmers had good races and were surprised and pleased with all of the local (Atlanta) news coverage of the event.

Voting Committee Chair / Coordinator Reports

Ex officio General Chair:� Sue Griffin�������� ����������� Not Present /� No Report

Safety Coordinator:� Kathy Czuprynski

• Check the MSI website for new classes that get scheduled.

Technical Planning Chair:� Rocky O�Neill

• Some Reminders:� C Finals is a 12 & Under event with 1 session per day.� The A/B Finals is a 12 & Under A/B and 13 & Over A/B/C Finals with 11 -12 Boys and Girls in the morning.

Officials Committee Chair:� Michael Bougie Not Present /� Written Report

• There are a total of 130 Officials.� 39 have obtained Referee certification, 17 are certified as Starters, and 74 are certified Stroke and Turn officials.
• There are often multiple meet weekends.� AB(C) Finals weekend, plus the weekend of Age Group State , will be busy.� All officials are reminded that we will need everyone working.

Non-Voting Standing Committee Chair Reports

Legislative Chair:� Jim Goetz�������������� ����������� Not Present /� No Report

NTV Chair:� David Shapley� ����������� ����������� Not Present / Report presented by Cassy Shapley

• USA-Swimming�s STAR database system will be Beta Tested in April.

Adapted Swimming Chair:� Marlene Goblish No Report

Public Relations Chair:� Molly Loomis Not Present /� No Report

Equipment Chair:� Ron Murphy������������ �����������

• Equipment has been moved to the U of MN storage.
• The procedure for checking out and receiving equipment is being developed.
• For the near future, contact Ron to make arrangements for picking up equipment.
• Meet Information needs to reflect that SDIF3 files are acceptable, not just Hy-Tek as some recent meet information has stated.

Registration - Membership Chair / Office:� Cassy Shapley

� 4145 Athletes in Jan 2003 (3949 Jan, 2002, 3935 Jan 2001)

• 4145 Regular (3949, 3935)
• 0 Seasonal� (0, 0)
• Non-athlete members:� 462� (465, 456)
• Clubs:� 51� (43, 39)
• Organizations 9� (6,10)

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• If clubs have not sent in registrations, please send them immediately!

Records Chair / Top 16 Coordinator:� Paul Windrath��� ����������� Not Present /� No Report

Swim Meet Sanction Coordinator:� Sheryl McGuire����������� No Report

Outreach Coordinator:� Joel Shinofield� ����������� No Report

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Board of Review:� John Witzel

• One issue has been heard and decided.

Nominations Committee: Jeff Rodriguez� ����������� Not Present /� No Report

2003 Central Zones Committee-Meet / Team Report:� Joel Shinofeld / Diane Kennedy ����������� No Report

Unfinished Business

None

New Business

• Richfield Swim Club may be able to use the Richfield pool for ABC Finals this summer, if St Cloud is not able to because of the changes to the Water-Depth rule.

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• Webmaster Proposal�

Motion:� (Paul Lundsten) MSI creates a paid position of webmaster who must be a member of MSI and USA-Swimming and compensated $450 per month.� (Seconded:� Tim Mann) Tabled.

Motion:� (Jack Boder) Table the previous motion and direct the financial committee to evaluate the financial aspects and create a proposal.� (Seconded:� Tim Mann)� Passed, Unanimous

• Falsified Entry Time Limit Extension

The 30 day time limit in the Falsified Entry Legislation passed in 1994 was superseded by the changes in the 1996 Bylaws which eliminated time limits for filing complaints and imposing penalties.� Therefore, the proposed legislation would be redundant and was withdrawn.

• Meet Database Verification Proposal

Motion:� (Tim Mann) At the conclusion of a meet a complete backup of the meet database containing the final, and official, results must be given to the Meet Referee, and any club which requests one.� Any changes that may arise after the meet is completed must be done either by, or with the knowledge of, the Meet Referee.� All entering clubs and the MSI office must informed via email, or US Post, of those changes.

Failure to comply with this requirement is a minimum fine of $500.00.

Any club caught falsifying meet results will be fined $100 per splash result changed and loss of ability to host an MSI sanctioned meet for a period of two years and put on further probation of a period of two years.� (Seconded:� Rocky O�Neill)� Tabled.

Discussion:�

There is a complaint in front of USA-Swimming regarding the changing of official results which involves a MSI club.� It is the suggestion of the absent General Chair with the concurrence of the Administrative Chair (presiding over the meeting) that a motion be made to table the previous motion until the aforementioned complaint is decided by USA-Swimming so that our action will follow their lead.

Motion: (Tim Mann) Table the previous motion until USA-Swimming renders a decision in the related complaint.� (Seconded:� Rocky O�Neill)� Passed, Unanimous.

Motion: (Paul Lundsten)� To move into closed session at 8:17pm (Seconded:� Tim Mann).� Passed, Unanimous

Closed Session:� No action taken.

Motion:� (Paul Lundsten) To adjourn the meeting at 8:32pm