NOT APPROVED

Minnesota Swimming, Incorporated Board of Directors

Minutes of the meeting of February 17, 2003 (Quorum equals 7 people)

Present: Executive Board Members:� ����������� David Braun, Paul Lundsten, Chad Krastins, Jack Boder

Other Board Members:� ������ ����������� Tim Mann, Rocky O�Neil, Dennis Dale

Appointed Committee Members: ����������� None Present

MSI Staff: ������� ����������������������� ����������� Cassy Shapley, Sheryl McGuire

Non-Board Members:� ����������� Ellen Youngers (ROC), Olga Splichalova (SCSC), Drew Walden (SEMS), Natalie Kuramoto (MCA),

Jim Hanton (MVSC), Bob Peterson (HOP), Jeff Chida (???), Rick Dunham (M3F)

Meeting was called to order by the General Chair at��� 7:39� p.m.

Motion:� To approve the minutes of the meeting for January 21, 2003��� Seconded; Passed with no corrections.

Officer Reports

General Chair:� Dave Braun

• Announced resignations of Sue Griffin (Ex-Officio Chair) and Cathy Thwing (Age Group Chair).� Put forth Drew Walden as a replacement for Age Group Chair.

Motion: (Tim Mann) To approve Drew Walden as new Age Group Chair.� Seconded: Paul Lundsten. Passed, Unanimous.

• Will attend the General Chairs Meeting in Tampa, FL over the February 21-23.

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• MSI Operations Review Committee will begin examining the operation of MSI.� The committee will have the full authority to look everywhere and anywhere they wish.� So far the following people have volunteered to serve on the committee: Jack Boder (STAR), Joel Shinofeld (Admin Vice-Chair, Stewart Zook (M3F), Bob Sofelt (FOXJ), Jeff Pauley (NHCP), Jim Degehause (JETS), Mike BRatek (BUR).

• Will call a special meeting of the MSI Board for March 12, 2003, 7:30pm at the Eisenhower Community Center.

• Recommending a MSI Pool Committee Task Force which would the following purposes:

- Promote and strengthen relationships with existing pool facilities

- Become engaged statewide in facilities

- Examine the possibility of building a pool.

- Contact Athletic Directors of local colleges

- Six people have already expressed an interest in serving on committee.

• St Cloud Pool is closed and will not reopen.

Administrative Vice Chair:� Joel Shinofeld� ����������� (Not Present)

• Verbal from the Chair: would like information returned regarding the Policy and Procedure Manual by end of February.

Senior Vice Chair:� Jean Freeman���������� ����������� (Not Present / No Report)

Age Group Vice-Chair:� Drew Walden

• Expressed positive comments about the changes in next year�s meet schedule.

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• Would like to see the Website upgraded and more usable.

Finance Vice-Chair:� Jack Boder

• Report on research on a website host.� Contacted a commercial host.� Cost:� $500 initial fee to convert and upgrade current website and $195 per month maintenance fee.

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• General Chair will contact Paul Windrath about interfacing with the commercial website hosting company.

• Financial Report:� Will begin closely monitoring revenue (splash fees, entry fees, registration fees) and expenses (registration fees, awards).

Senior Coach Representative:�� Dennis Dale

� MIACC Championships are this weekend at the U of MN pool.�

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� Women�s Big 10 start February 19.

Junior Coach Representative:� Paul Lundsten�� ����������� No Report

Senior Athlete Representative:�� Chad Krastins

• Appointed to National Facilities Task Force / Board.� Is responsible for researching facilities nationwide.� Putting together a new website.� Discussed awarding grants, but decided against it because it would be subsidizing pool time.� Concluded that swim clubs cannot solely run its own pool facility.� Looking into contacting public TV access stations.

Junior Representative: �Sarah Solfelt���� ����������� ����������� Not Present / No Report.

Technical Planning Chair:� Rocky O�Neill

• State Meet Information has (hopefully) been debugged.

• Reminder:� Clubs must provide timers for Senior State meet.

Voting Committee Chair / Coordinator Reports

Safety Coordinator:� Kathy Czuprynski������� ����������� Not Present / No Report

Officials Committee Chair:� Michael Bougie Not Present / Written Report Submitted

• There are a total of 128 Officials.� 37 have obtained Referee certification, 19 are certified as Starters, and 72 are certified Stroke and Turn officials.

• There are often multiple meet weekends.� AB(C) Finals weekend, plus the weekend of Age Group State , will be busy.� All officials are reminded that we will need everyone working.

• Have requested that the Senior State Meet be a National Certification Meet.� People working 4 or more session will be eligible for national certification.

Non-Voting Standing Committee Chair Reports

Legislative Chair:� Jim Goetz�������������� ����������� Not Present / Verbal Report given by the General Chair

• Bylaws revisions will be submitted in March.

Adapted Swimming Chair:� Marlene Goblish Not Present / No Report

NTV Chair:� David Shapley� ����������� ����������� Not Present / No Report

Equipment Chair:� Ron Murphy������������ ����������� Not Present / Verbal Report given by the General Chair

• Contract with U of MN for storage will be presented at March meeting.

Public Relations Chair:� Molly Loomis ����������� Not Present / No Report

Registration - Membership Chair/ Office:� Cassy Shapley

� 4466 Athletes in Feb 2003 (4257 Feb, 2002, 4338 Feb 2001)

� 4466 Regular (4257, 4338)

� 0 Seasonal� (0, 0)

• Non-athlete members:� 491� (503, 420)
• Clubs:� 59� (60, 58)
• Organizations 6� (0, 2)

• Seasonal registration period starts March 7 and runs until August 3.

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• Any National / Zone / Sectional swimmers must register as a year-round athlete.

• Eisenhower Community Center will begin renovations soon.

Swim Meet Sanction Coordinator:� Sheryl McGuire����������� No Report

Records Chair /� Top 16 Coordinator:� :� Paul Windrath

• Top 16 Certifications and pins for individual performances for 2001-02 have been issued by USA Swimming.� They will be available at the State Championships for coaches to pick up.

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• Preliminary Top 16 Relays have been posted on the MSI Website.� It includes all relays that surpassed the Top 16 qualifying time.� Coaches please check to ensure that your relay team is on the list.

• Lloyd Larsen advised me that the Minnesota Open Records are not correct for 11-12 Boys.� That has been corrected.� Also, Jason Timmer set a Minnesota State record in December at US OPEN.

• If the State Championship meet hosts need a Hy-Tek file of the Minnesota records, please let Paul know.

Outreach Coordinator:� Joel Shinofield� ����������� Not Present / No Report

Board of Review:� John Witzel�������������� ����������� Not Present / No Report

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Unfinished Business

• New Club Approval:� Minneapolis YWCA Otters Swim Team (MYWO)

Motion:� (Tim Mann) To approve MYWO as a new club.� Seconded (Dennis Dale), Passed, Unanimous.

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• Summer A/B/C Finals moved to Richfield from St Cloud due to pool closing.

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• Preliminary 2003-04 Meet Schedule

Motion: (Tim Mann) Table Meet Schedule until March meeting. Seconded (Dennis Dale).� Passed, Unanimous.

• Orcas v USA-Swimming and Minnesota Swimming, Inc Lawsuit was dismissed.� It is unknown if the Orcas will appeal.

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• National Club Development Task Force (Drew Walden, member)

Met and concluded the following:

����������� USA-Swimming does a poor job of communicating with members about what and why they are doing.�

����������� Recommendations for improving the above.

����������� Website needs upgrading and improvement.

����������� Coaches education needs updating.

Motion:� (Tim Mann)� End open session and move into closed session.� Seconded (Paul Lundsten).� Passed, Unanimous.

Closed Session of the Board

Motion:� To appoint Paul Windrath and Michael Bougie to investigate a complaint filed by Jim Teter that alleges 28 falsified entries submitted by the Rochester Swim Club Orcas into the Minnesota Long Course Championships.

Motion to adjourn at:� 8:45pm.