�� Minnesota Swimming, Incorporated�� Board of Directors

APPROVED

Minutes of the meeting of� April 16, 2002

(Quorum equals 10 people)

Present at the Meeting

Executive Board Members:� Sue Griffin, Joel Shinofeld, Cathy Thwing, Blair Buccicone, Paul Lundsten,��

(Not Present: Dennis Dale, Dave Hulit)

Other Board Members:� Tim Mann, Rocky O�Neil, Kathy Czuprynski, Michael Bougie, Jean Freeman

�(Not Present:� Bob Pearson, Chad Krastins)

Appointed Committee Members (Voting): Marlene Goblish,

�(Not Present: Ron Murphy, Elizabeth Aby, Dave Shapley)

Appointed Committee Members (Non-voting): Paul Windrath, Jack Boder

�� (Not Present: John Witzel)

MSI Staff: �Cassy Shapley, Sheryl McGuire

Non-Board Members:� Ellen Youngers (ROC), John Sfire (ROC) Mark Davis (FOXJ), Charlie Pietso (STRM), Bob Peterson (HOP),

Meeting was called to order by the General Chair at 7:39 p.m.

Motion:� To approve the minutes of the meeting for February 19, 2002 w Corrections. Seconded;�

Passed Unanimous

(Corrections:� Change Mike Bougie to Michael Bougie in recorded minutes)��

Officer Reports

General Chair:� Sue Griffin

Due date to order MSI Recognition Jackets and Patches extended to May 1^st.
Recommendations for Presidential-At-Large Appointee at the 2002 USA Swimming Convention should be sent to the General Chair or submitted to the office by June 15 so that the names can be forwarded to Dale Newberger
Book of National Meet Bid opportunities is available in the MSI office.
Proposed amendments to the USA Swimming Rules and Regulations must be submitted to Peter Cerney, Chair of the Rules and Regulations Committee.� He prefers them via email at: [email protected]
Rochester Swim Club Orcas versus USA Swimming / Minnesota Swimming, Inc Lawsuit update:� Discovery responses have been submitted and are waiting for a calendar from the judge.

Administrative Vice Chair:� Joel Shinofeld�� No Report

Senior Vice Chair:� Dennis Dale �� Not Present / No Report

Age group Vice-Chair:� Cathy Thwing

Zoning for Summer meets in completed and available on the MSI Website

Motion:� To accept Joel Shinofeld as the Head Coach of Team Minnesota for the Central Zone Championships in August, 2002.� Seconded; Passed, Unanimous

Finance Vice-Chair:� Dave Hulit �� Not Present.� Written report indicates finances are on track.

Senior Athlete Representative:� Blair Buccicone �

Apologized for absence on behalf of the Junior Athlete Representative due to a job interview.

Junior Athlete Representative:� Chad Krastins�� Not Present / No Report

Senior Coach Representative:� Paul Lundsten �� No Report

Junior Representative:� Jean Freeman�� No Report

Ex officio General Chair:� Bob Pearson �� Not Present / No Report

Technical Planning Chair:� Rocky O�Neill��

Reviewed a written report which included:

Opposition to the 14 & Under State Meet proposal that has been submitted by the Meet Scheduling Committee for the 2002-03 winter season.� This based on personal feeling that the proposal was based on an over-reaction to the 2002 Senior State meet.� Felt length of meet was mainly due to flaws in meet information and one-pool racing.� As an alternative, the Technical Chair will submit the following changes in subsequent meetings:

Using two pools for racing in distance events, procedure for State meets not held at U of MN to be determined
Only Top 8 advancing to Finals for 400 Individual Medley and 500 Freestyle
Alternately Women and Men in distance events, fastest to slowest in timed final events and normal in prelim / final.
Limit Make One � Swim One to non Freestyle events only, since the swimmers can swim Freestyle in High School.
Exception for the 1000 and 1650: allowing swimmers to swim either the 1000 or the 1650 if they have the 500 qualifying time, but not swim the 500 Free if they have the 1000 time.
Require Proof of Times --� is available as an option in Hytek Software.� Accept proof of High School times that have meet results signed by a meet referee.�
Increase penalty for falsified times to $100.00 per splash.� Coaches would have one week to provide proof of time after being challenged.� Challenges can be made anonymously.
When using non-conforming times for �Make one, Swim one� events, use a yard time instead of the qualifying time so that early heats will be more competitive.

Will review the meet information for State Championships and Finals meets so that discrepancies and errors that currently exist are removed or repaired.� These changes include:

Distance events information to include:� 400 IM, 500 Freestyle, 1000 Freestyle, and 1650 Freestyle.
Require to swim all age groups combined for distance events and score separately since we do anyway.
Positive Check-in Deadline for events is day of meet
Move 100 IM to Saturday
Friday events have Seniors before 13-14 age group.
Meet Information calling for verifiable times to include �A� times.

A suggestion was made to standardize meet information for all meets so that teams could download it and adapt site specific information, but have all of the rest of the information standard.

Safety Coordinator:� Kathy Czuprynski �� No Report

Officials Committee Chair:� Michael Bougie��

Recently removed 12 officials from the list who are not registered as non-athlete members of MSI for the year 2002.
There are a total of 123 Officials:� Certified Referees:� 39;� Certified Starters:� 17; and Stroke and Turn: 67

Legislative Chair:� Betsey Aby�� Not Present / No Report

Adapted Swimming Chair:� Marlene Goblish

Working on a proposed selection process for the adapted athletes who will be included in the Central Zone Championship.� The action was voted on last year for inclusion of two (2) 12 & under athletes and two (2) 13 & over athletes.
Another Zone which allows includes adapted athletes uses a process which reviews eligibility of athletes, their times as compared nationally with top times of other athletes with similar disabilities, participation in LSC meets and endorsement of the coach.

NTV Chair:� David Shapley�� Not Present / No Report

Equipment Chair:� Ron Murphy�� Not Present / No Report

Public Relations Chair:� Jack Boder��

Written report outlining the local media coverage of Caley Oquist of Montecello who was a featured athlete on KARE 11 television�s Perk-At-Play.�� Also mentioned in Jack�s report were accomplishments of local club swimmers at Nationals:� Katie Braun (FOXJ) and Roxanne Akradi (DAT).� As well as several collegiate swimmers with MSI club ties:� Tom Malchow (formerly of STAR), Tony Swanson (NLA), Brett Fischer (MVSC), Oliver Buccicone (ROC), Priscilla Zee, Kristen LeFevere, Anne Knopman, Jon Klienman, Kaela Humphries, and Chris Boder.�
The report can be found in its entirety on the MSI Website.

Registration - Membership Chair/ Office:� Cassy Shapley

� 4713 Athletes in April 2002 (4678 in April, 2001, 4560 in April 2000)

4697 Regular
16 Seasonal

Non-athlete members:� 532� (531, 535)
Clubs:� 63� (62, 61)
Organizations 2 (1, 0)

Swim Meet Sanction Coordinator:� Sheryl McGuire�� No Report

Records Chair / Top 16 Coordinator:� Paul Windrath

New State Records and Top 16 consideration times are posted on the website.
Any qualifying High School Times need to come from athletes or club coaches

Outreach Coordinator:� Joel Shinofield�� No Report

Board of Review:� John Witzel�� Not Present / Written report submitted by the General Chair

One petition, heard and decided by the Board of Review in January has been appealed to the National Board of Review
One petition is scheduled for hearing on April 20, 2002

Old Business:

Long Course State Meet Committee Report

Proposal submitted to move to a four (4) day prelim / final format for 13 & over events with 12 & unders swimming their individual events over Thursday to Saturday (8 & Unders Friday and Saturday) and all 12 & Under relays on Sunday.� This proposal evens out the length of the prelim sessions to around five hours.

The Team Foxjet representative was present and stated that they, as the host club, were in favor of the four day format, except for the 12 & unders being spread over the four days.� The other consideration was the increased cost of pool rental when changing to a full fourth day.

Much discussion centered on the Sunday Relays only proposal.

Motion made by Joel Shinofeld to accept the Long Course State Championships four day format as proposed except to change the 12 & Unders to a three day format with consideration of having the 12 & under relays on two days instead of three days; Seconded.�

Friendly Amendment by Paul Lundsten to allow warm-up and start times to be flexible from the proposal.� Accepted.

Motion passed, unanimous.

Motion made by Joel Shinofeld to raise the splash fee for the 2002 Long Course Championships to $4.00 with the additional $0.75 going directly to the host club as a means to offset the increased pool rental.� Seconded, passed, not unanimous.

Orca Sanction Issue re:� December B/C Meet (Tabled at February 19, 2002)

This item was left off of the agenda for this meeting by the General Chair because it was confused with the Orcas Charter Date Complaint.� Therefore, the item cannot be acted upon and remains on the table until next month.

New Business

�� State Meet Evaluations (Rocky O�Neill)

��

�� Senior State meet:� Primarily technical issues that will be solved by a review of the meet information.

Age Group State meet:� Swimmers enjoyed having it at the U of MN Aquatic Center.� The Friday evening session went too late.� Same technical issues as Senior State (meet information).� If changing equipment due to a malfunction, host should use the best possible quality of equipment available.

Proposed Meet Schedule for 2002-2003

Submitted by Cathy Thwing, Age Group Chair on behalf of the Meet

�� Scheduling Committee (Cathy Thwing [Committee Chair], Tim Mann, Charlie Pietso, Ellen Youngers)

In an effort to better serve our athletes and their families, the Meet Scheduling Committee proposed limiting the number of bid meets next year to a single three zone �B/C� meet and one all-zone �A� meet per month as a means of encouraging clubs to host smaller invitationals, quad meets, dual meets, etc. The committee felt that it allows clubs to host the kind of event that they choose without having a marathon meet � of special concern was making B/C level meets as enjoyable for the athletes and families as possible.�

The proposal also included dropping the �C� portion of ABC Finals because of the size / length of those meets and changing the 12 & under / 13� & over state meet combined scoring format to a 14 & under (Prelim/Final for 11-12 & 13 -14�s with 10 & under events held during the final session) and Senior (with 15-16 and Senior standards) State separate scoring meet format.

The proposal recommends protecting the A meets by not sanctioning any meets the weekend before, or weekend of an A Meet.

The schedule submitted (Note: all A meets are one (1) zone and all B/C meets are three (3) zones):�

There was much discussion about the proposed dates and format.� Must protect the bid meets for� host clubs.� Why

no October bid meets?� (Committee strongly urged Invitationals that month)

Motion (Cathy Thwing)�� To accept the meet schedule with date changes (December: 13-15 A Meet, March, March:� 13-16 Sectionals;� July 11 � 13 A Meet; 25 � 27 AB Finals) and without the Championship meets (AB Finals & State meets).�

�

Friendly Amendment (Paul Lundsten) to Split the Short Course and Long Course seasons for approval.� Accepted ��

Friendly Amendment (Rocky O�Neil) to move the November A meet to the 2, 3 weekend and the B/C meet to the 16 -17 weekend.� Accepted.��

�� Motion passed, unanimous

Motion (Michael Bougie) to extend the meeting until 9:45pm, seconded, passed, not unanimous

�� Motion (Cathy Thwing) �To approve the meet committee�s proposal to run an �A/B� Finals.�

��

Friendly Amendment (Rocky O�Neill) to add an all zone 12 & Under �C� Finals on the weekend of March 1 & 2 and run a combined 12 & Under A/B Finals (morning session) and 13 & Over �ABC� Finals (afternoon session) on the weekend of March 7-9.� Accepted.

�� Motion passed, unanimous.

Motion: (Paul Lundsten) �To use the same 12 & Under and Senior State meet format for 2002-03 as we used this year.�� Seconded, Passed, Unanimous.

Motion: (Joel Shinofeld) �To extend the meeting until 10:00pm.� Seconded, Passed, Unanimous.� Rocky O�Neill requested that the minutes reflect that the member casting the sole opposition vote on the first motion to extend the meeting was the member who made the motion to extend it the second time.

Motion: (Rocky O�Neill) �To accept the Long Course Meet Schedule as proposed by the Meet Scheduling Committee�� Seconded.

Friendly Amendment: to move June A Meet to the May 31 / June 1 weekend. Accepted

Friendly Amendment: to use the same format as the Short Course for Finals (not including State meets) for the Long Course Season. An all zone �C� Finals to be held on the July 19-10 weekend and three zone 12 & Under A/B Finals / 13 & over A/B/C Finals meets to be held on the July 25-27 weekend. �Proposed with understanding that if �C� meet is not bid that 12 & Under �C� Finals swimmers will be absorbed back into the ABC Finals.� Accepted.� Motion Passed, Not Unanimous

Motion to adjourn at:� 9:58pm, seconded, passed, unanimous