Board of Directors
Minutes of the meeting of May 15, 2001
(Quorum equals 10 people)
Present: Jack Boder, Kathy Benyo-Albrecht, David Hulit, Sheryl
McGuire, Betsey Aby, Jane Klembarsky, Tim Mann, Ron Murphy, Ellen Younger, Bob
Herlinger, Michael Bougie, David Villafana, Paul Lundsten, Jerry Simpson,� Joel Shinofeld, Paul Windrath, Rocky
O�Neill, Jeff Chida, Cassy Shapley, John Sfire, Jenn Wallace, Robert Peterson,
Clara Schisler, Jim Stewart, John Witzel, Mike Ross, John Riggs, Dennis Dale,
Mike Cagley, Jeff Rodriguez, Nelson French,
Meeting was called to order by the Ad-Min Vice Chair (Jack
Boder) at 7:37pm.
Motion: To
approve the minutes of the meeting for April 17, 2001. Seconded:
Passed.
Officer Reports
General
Chair: Sue Griffin
Absent
***Ad-Min Vice Chair Jack Boder reported for Sue that any
member going to the National convention in September needed to notify Cassy
tonight, so she can make the proper arrangements.
Ex-Officio: Bob Pearson
�Absent
Administrative
Vice Chair: Jack
Boder
�Reported that his National hearing
was �over�. The National Board found after 2 hours of information gathering
that Jack had no �standing� as an individual to bring the complaint to
National. The remainder of the hearing was dismissed.
Senior
Vice Chair: Dennis Dale
Reported on Spring Nationals. The U of M men�s team finished
4th.� The Gophers had a 2nd
place finish in one of the relays. Finishing 2nd by 0.08 seconds.
Tom Malchow and Todd Smolinski placed in the 200 fly and 100
back respectively.
Finance
Chair: Dave Hulit
**See financial report that was distributed.**
1.
Proposed to have MSI get an �audit�. MSI has not had an
audit done in the last 3-4 years. He had a quote of $2750.00-$3100.00 from
Mullerlilie and Herrington CPA firm. This �audit� would be done at the end of
the fiscal year, which ends August 31st, 2001.
2.
�Due to budget
implications this audit would be done in the fall, after the close of the
fiscal year.
����� After
discussion, Dave will clarify if this cost is for a compilation, review or an
audit.���
����� He will also
look into what is required for a non-profit organization to have done.
3.
Jack asked for a list of CPA firm names to be given to him
from Nelson French and
���� Joel Shinofeld.
Age-Group
Vice Chair: Jane Klembarsky
1.
Revised copy of the meet format for fall 2001/2002 in the
back for handout.
2.
Stated that Joel Shinofeld would be announcing tonight the
names of the Zone Coaches.
3.
Announced that the October 21st meet weekend for
this coming fall, happens the same time as the MEA break. Asking the Board to
see about moving that meet weekend �up� a week. After discussion, it was
decided to keep the present weekend, and see if teams have any problems bidding
for that weekend.
4.
Jane asked everyone for some direction, guideline, feedback
on the �oversized meet� procedure. Specifically dealing with the 4hour rule.
Discussion included dropping the individual event number to 3 events per
swimmer, rotating events over the next 2-3 meets, looking for 8 lane pools, and
moving an entire age-group to the afternoon session. There was a suggestion to
gather a committee of coaches to bring this forward at the next meeting as
legislation.
5.
Joel announced the zone coaches as follows:
A-Lisa Miles �������� ����� 15-18
girls
����� Olga Spicalova������� ����������� 13-14
girls
����� Jeff Rodriguez������ ����������� 11-12
girls
����� Loren
Tennold����� ���� ������������ �9-10 girls
����� Pat Anderson ������� ����������� 15-18
boys
����� Tom Fuchs� ����������� 13-14
boys
������ Phil or
Colleen Kilpatrick� 11-12 boys
����� Kim Olson������������ ����������� �9-10 boys
Senior
Coach Rep: Bob Herlinger
No Report
Senior
Athlete Rep: Sarah Wollenhaupt
Absent
Junior
Coach Rep: Paul Lundsten
No Report
Junior
Athlete Rep: Blair Buccicone
Absent
Technical
Planning Chair: Rocky O�Neill
1. Has formed a committee to deal with the meet order of
events. This committee has not yet met.
Safety
Coordinator: Kathy Czuprynski
Absent
Official�s
Chair: Michael Bougie
1.
Michael reported that at the present time we have 114
officials (35 referees, 17 starters and 62 stroke and turn officials.)
2.
Reminded everyone that the officials will be hosting the �A�
meet during the weekend
����� of June
2-3-2001 at the U of M.� The purpose is
to get as many officials working in
����� areas that they
personally need experience with. This includes operating the
���� Colorado Timing
system and Hytek. Stated that there will be no recalls on false
����� starts.
3.
National certification for the Sectional meet coming up in
July is available.
4.
Michael purchased some videotapes on the philosophy of
officiating. They are for
����� everyone�s use.
They are being kept in the MSI office.
Legislative
Chair: Betsey Aby
No Report. Will address new business
Adaptive
Swimming Chair: Jenn Wallace
No Report
OVC Chair:� Dave Shapley
Absent
Public
Relations Chair: David Villafana
No
Report
Equipment
Chair: Ron Murphy
1.
Individual clubs need to purchase (download) version �1.4 J�
of Meet Manager to combine events �after-the-fact.�
2.
Noted that the published times on the website were/are
different than the times on the printed �hard copy.�� Discussion here noted that our (Minnesota�s) time standards are
slower than what the Zone host (Michigan) is requiring.
Motion: For the 3
teams that are hosting the meets this weekend as well as the upcoming �A� meet
June 2-3, that each team make copies of the correct time standard, and hand
them out at the meet. MSI would reimburse the teams for the cost of the
copies.� Seconded and passed.
Registration/Membership
Chair/Office: Cassy Shapley
1.
***See registration sheet that was handed out.***
2.
At present we have 5329 athletes. This is 26 less than last
year. We have 574 non-athletes. 62 Clubs and 4 organizations.
Swim meet
Sanction Coordinator: Sheryl McGuire
No Report
USS/LSC
Camp Coordinator: Jane Klembarsky
No Report
Records
Chair: Cathy Franke
Absent
***John Sfire spoke on her behalf. Stating that Cathy has
done this job for a number of years, and would be grateful for a replacement.
Anyone interested is to contact Jack Boder. ***
Outreach
Chair: Joel Shinofeld
1.
Stated that as was written in the recent FYI, there is a
form to be filled out if swimmers need a reduction in their fees. Any questions
please contact Joel.
Review
Committee: John Witzel
No Report
Nominating
Committee: Ellen Youngers
1.
Reported on the officers that would come up for re-election
this fall.
Those positions include:
Ad-min
Vice chair
����������� Age-Group
Chair
����������� Secretary
����������� 1 Coach
Rep.
����������� 1 Athlete
Rep.
����������� 3 regular
members of the Board of Review
����������� 1 Alternate
member for the Board of review.
If anyone is interested in running ofr those positions,
please contact any member of the nominating committee: Ellen Youngers Jean
Freeman, Bob Pearson, Michael Bougie.
Zone
Report: Nelson French
***See
hand-out.***
Reported that the Zone planning committee of Dave Braun,
Nelson French and ____________(female) have things going fairly well.
1.
Nelson came to ask MSI to approve an additional spending of
$5000.00 towards the costs of zones.
The biggest cost increase was for
bus transportation. The cost of fuel almost doubled. Also being that Detroit is
just over the 12-hour limit, we need to have 2 drivers.
2.
The kid�s were/are being charged an additional 15%. Learned
from last year that everyone will be charged for the bus transportation.
There was discussion to increase the cost to the kids
$25.00, also double up on the coaches rooms.
Motion: To
increase the zone budget by an additional $5000.00. Seconded. DENIED.
***
The MSI board voted to denied the request of an additional $5000.00 for the
cost of zones, but to meet the budget in the best way possible. ***
Unfinished Business
Winter
meet Schedule- Jane Klembarsky
1.
Asked if anyone needed to review the meet bid process.
New Business
Time
Standard Committee- Rocky O�Neill
1. Has the committee formed with Tim Mann as the appointed coach.
Micheal Zee as the athlete rep. And the other appointed positions as listed. At
this point is unsure of what the committee is responsible to do.
Approval
of 3 new Swim Clubs-Cassy Shapley
Asked that the MSI board of Driectors approve the following
new clubs:
1. Motion: to
accept the Collegeville Swim Club� (
Bill Saxton - Head Coach)
����������� They have
all paperwork current. They are waiting to get the coaches safety
����������� training
completed.� Seconded. Passed.
2.
Motion: to
accept the Cambridge Area Swim Club. ( Howard Lewis- Head Coach)
They have all paperwork complete.
Seconded. Passed.
3.
Motion: To accept
the Fast Lane Swim team.� ( John
________- Head Coach )
����������� They have all paperwork
except the letter from the Secretary
of State�s office.� ���
����������� Seconded
and passed.
Request
for Fee Waiver due to limited number of officials- Paul Winrath
Paul read the letter that was on the back tonight�s agenda.
He spoke to the situation that sent him to write this letter.
Motion: To remove
the $160.00 fine per the letter from Paul Windrath regarding the limited number
officials for a meet last season. Seconded. DENIED. NOT passed.
Motion: To extend
this Board meeting ten minutes to 9:40p. Seconded and passed.
Meet
Sanction fee returned/Club requirements Legislation- Betsey Aby
***
See attached proposed legislation***
Motion: To accept
the proposed legislation.� Seconded.
Passed.
Announcements:
1.
Michael Bougie announced that Edina is going to be
co-hosting the June 2-3 �A� meet.
2.
Paul Lundsten announced that Marty Knight is going to be
inducted into the U of M hall of fame, in the Athletic Department.
Motion to
adjourn: seconded and passed. Meeting adjourned at 9:31pm.
Submitted by:
Kathy Benyo-Albrecht
MSI Secretary