����������������������� ����������������������� Minnesota Swimming, Incorporated��� Board of Directors

 UN-APPROVED

Minutes of the meeting of� May 21, 2002

(Quorum equals 10 people)

 

Present at the Meeting

 

Executive Board Members:� Sue Griffin, Joel Shinofeld, Cathy Thwing, Blair Buccicone, Paul Lundsten��

(Not Present: Dennis Dale, Dave Hulit)

 

Other Board Members:� Tim Mann, Rocky O�Neil, Michael Bougie, Chad Krastins�

�(Not Present:� Bob Pearson, Kathy Czuprynski, Jean Freeman)

 

Appointed Committee Members (Voting): �Ron Murphy, Marlene Goblish

�(Not Present: Elizabeth Aby, Dave Shapley)

 

Appointed Committee Members (Non-voting): Jack Boder, John Witzel

��������������� (Not Present:� Paul Windrath)

 

MSI Staff: �Cassy Shapley, Sheryl McGuire

 

Non-Board Members:� David Braun (FOXJ), Charlie Pietso (STRM), Bob Peterson (HOP), Jerry Simpson (SEMS), Tom Kern (HUT), Jeff Chida (ROC), Dean Schulz (ROC), Steve Nagy (HUT), Dave Gunderson (HSC), Olga Splichacova (SCSC), Megan McNair (STC), Ellen Youngers (ROC), Jim Stewart (ROC),

 

Meeting was called to order by the General Chair at 7:39 p.m.

 

Motion:� To approve the minutes of the meeting for February 19, 2002 w Corrections. Seconded;�

Passed Unanimous

 

Corrections:�

1.      Senior Athlete Representative Report: change ��of behalf of� to �on behalf of��

2.      Technical Chair Report: Final bullet: change to: ��non-conforming times for make-one, swim-one, use a���

 

Officer Reports

 

General Chair:� Sue Griffin

 

The board will go to a closed work session immediately following this meeting

 

  1. Notes from USA Swimming Board of Directors Meeting on 5/4/02
    1. Complete text of the governance study is posted on the USA-S website.� A draft of the enabling legislation will be published this June, but will not be voted on until the 2003 House of Delegates.
    2. Five new episodes of Splash TV will be aired on Sunday afternoons on Nickelodeon.� They are geared specifically for kids.
    3. USA-Swimming is developing a new Signature event:� the �USA �Swimming Challenge�.� The first �Duel in the Pool� will pit the United State Vs Australia, in Indianapolis next April.
    4. The Board endorsed the proposal for a dues increase, which will be voted on at this year�s House of Delegates.
    5. No new legislation regarding water depth is planned for 2002.
    6. The club membership proposal, which was distributed last month, was approved by the Board and will be in effect in 2004.� MSI will be expected to host a Club Leadership and Business Management School.

 

 

 

  1. 2001-02 Scholastic All-American application form are available in the MSI office and due August 1, 2002.

 

  1. We are starting to compile registration list for the September Convention.� Those who get a registration from Cassy-please respond ASAP-they are due June 1.

 

Administrative Vice Chair:� Joel Shinofeld�������������� �������������������������������

 

��������������� The Policy and Procedures Manual is currently in progress.

 

Senior Vice Chair:� Dennis Dale ����� Not Present / No Report

 

Age group Vice-Chair:� Cathy Thwing

 

1.       Approval for the 2002 Zone Team coaching staff

 

Motion made by Cathy Thwing to accept the following coaches as the Teaminnesota 2002 coaching staff.

15-over Boys: Pat Anderson; 15-over Girls: (Not Named); 13-14 Boys: Tom Fuchs; 13-14 Girls: Olga Splichacova; 11-12 Boys Phil Killpatrick; 11-12 Girls Jeff Rodriguez;� 10-U Girls Heidi ; 10-U Boys Loren Tenneld.�� Seconded by Tim Mann.� Passed, Unanimous

 

Motion made by Cathy Thwing.� Accept the Teaminnesota 2002 Budget. Seconded by Paul Lundsten.� Passed, Unanimous.

 

Finance Vice-Chair:� Dave Hulit ������ Not Present.� Written report indicates finances are on track.

 

Senior Athlete Representative:� Blair Buccicone �

 

��������������� Will not attend the 2002 USA-Swimming Convention.

 

Junior Athlete Representative:� Chad Krastins��������������� No Report

 

Senior Coach Representative:� Paul Lundsten ��������������� No Report

 

Junior Representative:� Jean Freeman���� ��������������� Not Present / No Report

 

Ex officio General Chair:� Bob Pearson ������ ��������������� Not Present / Written report submitted by the General Chair

 

��������������� Submission of a Board Director Job Description for Review, Discussion, Revision, and Approval at a future meeting.����

 

Minnesota Swimming, Inc� Board Member Job Description

 

The Board Member is vested with the responsibility for carrying out the mission of MSI and overseeing the management and direction of the LSC.� It is responsible for implementing policy established USA-Swimming and for planning and goal setting, financial stability and development, ongoing evaluation and monitoring delivery of USA-Swimming programs and services and enthusiastic endorsement of MIST and USA-Swimming.

 

As a Board Member I agree to:

 

1.       Attend and participate in Board meetings unless prior notification of non-attendance has been made.

2.       Participate on one or more committees, or in an ad hoc manner as requested by the General Chair.

3.       Fulfill fiduciary responsibilities through:

a.       Execution of lega requirements of the LSC

b.       Framing of by-laws to maintain relationships with USA-S.

c.       Maintain integrity of the LSC through audits.

d.       Selection and evaluation of office staff.

e.       Formulate/update and approve long range strategies and objectives as well as the annual operating budget.

4.       Establish the organization and procedures to ensure financial stability for continued growth of the chapter by:

a.       Development of LSC marketing and public relations plans (fundraising).

b.       Make a personal annual financial commitment

c.       Willingness to solicit peers for financial support

d.       Inform the LSC about opportunities for funding or program development

e.       Identity individuals/corporations/foundations in the community for volunteer participation, funding support and potential board members.

5.       Prepare properly for board meetings.� Allow professional skills to be and potential new board members.

6.       Agree to make decisions as a full board and not act unilaterally.� Provide candid, open and honest feedback and evaluation when appropriate.

7.       Participate in a board orientation to ensure knowledge of the LSC�s services and organizational structure.

8.       Provide support and sensitivity to office staff members and other board members as they perform their duties.

9.       Exercise loyalty to MSI, USA Swimming and confidentiality regarding internal affairs discussed at board meetings.� Support decisions of the board to the public.

10.    Serve as an ambassador for Minnesota Swimming to the community.� Promote the mission, goals, and objectives of Minnesota Swimming to increase awareness, understanding and support of the organization to the community.

 

Technical Planning Chair:� Rocky O�Neill������

 

Had some proposals to make that were not agenda items that would affect the 2002 Long Course ABC Finals and State Championships and asked that they be added to the agenda given the short timeframe involved.

 

��������������� Motion made by Blair Buccicone to hear Rocky O�Neill�s off-agenda state meet proposals.� Seconded by Jack Boder.

��������������� Passed, unanimous.

 

Motion made by Rocky O�Neill to require Proof-of-Time for all Finals meets, which includes ABC Finals and State Championships, upon entry effective with the 2002 Long Course season.� Seconded by Paul Lundsten.� Passed.

 

Motion made by Rocky O�Neill to allow the use of any time from official High School results for entry into any LSC level meet, including the State Championships.� Seconded by Paul Lundsten.� Passed, unanimous.

 

Safety Coordinator:� Kathy Czuprynski ��������������� Not Present / No Report

 

Officials Committee Chair:� Michael Bougie��

 

  1. There are a total of 122 Officials:� Certified Referees:� 37; Certified Starters:� 18; and Stroke and Turn: 67.

 

  1. The June 1-2, 2002 meet hosted by the Edina Swim Club is a training meet for officials.� It is open for all current and apprenticing officials.� Michael would like to be contacted beforehand, but walk-ons will be accepted.� Training will be offered for stroke and turn, starter, referee, Colorado operator, and / or Hytek operator.

 

  1. Three is an application to officiate for the Zone meet posted on the Star Swim Club website and the MSI website.

 

  1. There are three ABC meets and the Sectional meet on the July 26-28 weekend.� We�ll need any available officials to work that weekend.

 

Legislative Chair:� Betsey Aby������������������������� ��������������� Not Present / No Report

 

Adapted Swimming Chair:� Marlene Goblish

 

Presented the criteria that will be used to select �athletes with disabilities to represent Minnesota at the Zone Meet.

NTV Chair:� David Shapley����� ��������������� ��������������� No Report

 

Equipment Chair:� Ron Murphy����������������� ��������������� No Report

 

Registration - Membership Chair/ Office:� Cassy Shapley

�         5629 Athletes in May 2002 (5329 in May, 2001, 5355 in May 2000)

 

Swim Meet Sanction Coordinator:� Sheryl McGuire�� ��������������� No Report

 

 Records Chair / Top 16 Coordinator:� Paul Windrath��������������� Not Present / No Report

 

Outreach Coordinator:� Joel Shinofield���� �������������������������������

 

Spoke against USA-Swimming proposal to raise registration fees during a recession.� Urged clubs and all members to email USA-Swimming.

 

Board of Review:� John Witzel��������������������

 

 

Old Business:

 

��������������� Clarification on Meet Bid Process: �All invitationals must be presented at Bid Meeting in July.

 

��������������� Orca Sanction Issue re:� December B/C Meet (Tabled at February 19, 2002)

Representatives of Orcas presented a proposal that MSI would retain the portion of fees that it normally receives from the host club for all visiting teams, while the Orcas would keep MSI�s portion of the fees that were generated by the host club.� This would allow the Orcas to suffer a smaller financial loss as compensation for the sanctioning of the invitational that was held the same weekend as their B/C Meet.

 

The Orcas could not provide the amount of fees that would be involved.� Therefore, no motion was made regarding the proposal.

 

New Business

 

��������������� The 2002-2003 Time Standards committee was appointed.

 

Motion to adjourn at:� 9:20pm