Board of
Directors
Minutes of
the meeting of June 19, 2001
(Quorum
equals 10 people)
Present: Sue Griffin, Jack Boder, Kathy Benyo-Albrecht, David
Hulit, Sheryl McGuire, Betsey Aby, Jane Klembarsky, Tim Mann, Ron Murphy, Ellen
Youngers, Bob Herlinger, Michael Bougie, Paul Lundsten, Jerry Simpson, Joel
Shinofeld, Paul Windrath, Jeff Chida, Cassy Shapley, John Sfire, Jenn Wallace,
Robert Peterson, Clara Schisler, John Witzel,�
Dennis Dale, Mike Cagley, Blair Buccicone, Sara Wollenhaupt, Larry
Thoen, Tim Ahrendt, Bob Pearson, Dean Schultz, Charley Peitso, Jody Galli,
Natalie Kuramoto
Meeting was called to order by the General Chair at 7:40pm.
Motion: To
approve the minutes of the meeting for May 15, 2001. Seconded:
Passed.
*** For the
Record, there was a Closed Board Meeting this evening (June 19th,
2001) called to order by the General Chair at 7:30p. Board members names as
listed above were present to approve the Closed meeting minutes from the
meeting held on June 3rd, 2001. It was voted that the minutes of
that meeting would be published. They are attached. ***
Officer Reports
General
Chair: Sue Griffin
1. Convention:
�
By tonight Sue needs to hear from everyone who is able to go
to the convention and who has not yet responded.
�
Sue stated that the Senior Coach Chair (Dennis Dale) is
already attending the National Convention as part of a National Committee.
According to the MSI policy, we can send another person in Dennis�s place. Jenn
Wallace agreed to go and represent our LSC.
2. New Club
Approval:
�
The National Board of Review decision has been granted a
�stay� and there is an appeal. Because of this, the question of the Rochester
Orca�s as a new club is presently moot.
3. The 4-hour
rule.
�
Sue Introduced Mike Cagley who is on the National Rules
Committee to talk about the � 4 hr. rule� as it applies to the length of the
swim sessions.� Mike said that the
original intent was to �stop� the marathon meet sessions. People were concerned
that kids (and parents) would �burn out� if the meets ran too long.� We needed to emphasize the word � plan� as
used in the USA rulebook regarding the 4-hr. time limit.
�***As part of the discussion for this topic Joel Shinofeld stated
that he would head up the committee (made up of Jane Klembarsky- age group
chair, Rocky O�Neil-technical planning chair, himself and 2 athletes [Kip
Winden, and Blair Buccicone ] ) to address this issue. Joel stated that this
question should be looked at on a �season by season � basis knowing that early
fall meets are affected by the girls high school season, and the winter meets
are affected by the boys high school season.�
Joel will have a report ready for the House of Delegates meeting this
fall. ***
Ex-Officio: Bob Pearson
�No Report
Administrative
Vice Chair: Jack
Boder
�No Report
Senior
Vice Chair: Dennis Dale
Reported that the Board of Directors for USA swimming has
granted the U of M the 2002 Spring National Meet. The U will also host the U.S.
Open meet in 2002.
Finance
Chair: Dave Hulit
**See financial report that was distributed.**
1. Last month
there was a proposal to do an MSI audit at the end of the fiscal year, which
would be 8-31-2001. A bid was received from Mullerlilie and Herrington
Accounting Firm. There was a question if this was an audit or a review. Dave
answered those questions as follows.
�
This would be a complete audit. Mullerlilie and Herrington
felt they had �enough numbers � to work with.
�
Would the proposal include a management letter?�� Answer: Yes, there would be a letter
included.
�
Cost would be $2700.00 to $3000.00
Motion: To go
ahead with this audit at the end of the fiscal year on 8-31-2001. Seconded and
passed.
Age-Group
Vice Chair: Jane Klembarsky
1. Good
news/Bad news: The 2002 Senior State meet would fall on the same weekend as the
U of M hosting the Spring National Meet that Dennis talked about above. The U
of M has offered the weekend before. Med-City Aquatics is possibly going to bid
on the Senior State meet, which would be held in Rochester.
2. Mother�s
Day and MEA weekend meets for 2002: These 2 meet weekends may be a problem at
bid time. After some discussion, it was decided to leave these meet weeks as
is, and see if any teams bid for these weekends knowing what holidays/school
closing they may encounter.
3. Manual of
the Central Zones: Policy Manual for Coaches, Swimmers, Parents, Chaperones for
our LSC.
***Note: The entire Policy manual is getting voted
on as a motion. (See below) Therefore the Amendments that follow are amendments
to the motion of adopting the entire policy manual.*** See attached policy
manual ***
�
Amendment
Motion: In the General Conduct Section: Part #2: Change to Team
Manager and Swimmer Chaperone.
�
�Amendment Motion: For the relay policy: For the 12 and under leave
as written. For the 13 and older: the Zone Age-group coach (es) has the
discretion to change the relay personnel with the approval of the Zone Head
Coach.
�
Amendment
Motion: To adopt the policy that USA swimming has for our Zone
coaches, Managers and Chaperones to be the same as for the USA Olympic coaches,
National and World Games Coaches, Managers, Chaperones as it pertains to
Alcohol and Tobacco use.
***See Attached USA National
Team Honor Code***
�
Motion: To accept
the Policy Manual as written with the above named Amendments. Seconded and
passed.
Senior
Coach Rep: Bob Herlinger
No Report
Senior
Athlete Rep: Sarah Wollenhaupt
Offered a suggestion to the Coaches�To do more team building
activities with the swimmers for the short summer season.
Junior
Coach Rep: Paul Lundsten
Stated that he has received lots of mail/letters from the
Rochester swim families in support of the Orcas regarding the 120-day rule. He
is passing them on to MSI (gave them to Sue G. General Chair)
Junior
Athlete Rep: Blair Buccicone
1. Apologized
for his absence the last 2 meetings
2. Wants to
look into having an � All � Star � meet again. Would like Coaches to e-mail him
again with input on this.
Technical
Planning Chair: Rocky O�Neil
Absent
Safety
Coordinator: Kathy Czuprynski
Absent
(Kathy B-A gave report)�.
1. There is a Coaches safety training class that will be
held in Rochester on 7-11-2001 at the Rec. Center. 6P start time. She is asking
everyone to please sign up ahead of time, so she has the appropriate number of
books and instructors to help. ***See handout. ***
Bob Pearson also added�
2.That National is in the midst of re-writing the Safety
Manual.looking
at safety training revisions for swim coaches.
3. That there is going to be a safety award given, which has
been promoted by National. Anyone wanting to nominate someone for this award
should notify Bob.
Official�s
Chair: Michael Bougie
1. Michael
reported that at the present time we have 127 officials (38 referees, 18
starters and 71 stroke and turn officials.)
2. The June
2-3 Officials meet went well. He has � retired� from being a meet director.
3.��� With ABC finals
approaching, he is asking for EVERY official to participate, because there will
be 4 meets going on that weekend.
Legislative
Chair: Betsey Aby
No Report.
Adaptive
Swimming Chair: Jenn Wallace
1. Will be leaving for Phoenix for the National Disability
Championships
OVC Chair:� Dave Shapley
Absent
Public
Relations Chair: David Villafana
Absent
Equipment
Chair: Ron Murphy
No Report
Registration/Membership
Chair/Office: Cassy Shapley
1. ***See
registration sheet that was handed out.***
2. At present
we have 6428 athletes. We have 617 non-athletes. 70 Clubs and 2 organizations.
Swim meet
Sanction Coordinator: Sheryl McGuire
No Report
USS/LSC
Camp Coordinator: Jane Klembarsky
No Report
Records
Chair: Cathy Franke
Absent
Outreach
Chair: Joel Shinofeld
No Report
Review
Committee: John Witzel
No Report
Nominating
Committee: Ellen Youngers
1. Reported
on the officers that would come up for re-election this fall at the House of
Delegates meeting.
2. �The Nominations committee met ( including
Ellen, Michael Bougie, Bob Pearson )
Those positions that are up for
election include:
Ad-min
Vice chair
����������� Age-Group
Chair
����������� Secretary
����������� 1 Coach
Rep.
����������� 1 Athlete
Rep.
����������� 3 regular
members of the Board of Review
����������� 1 Alternate
member for the Board of review.
If anyone is interested in running for those positions,
please contact: Ellen Youngers
***Also, if anyone is interested in any of the �appointment
positions� please contact Sue Griffin. Those positions include : Legislative
Chair, Adaptive Chair, Public Relations Chair, and Equipment Chair.
3. Ellen was
asking if there is any job descriptions for these positions. There are none.
Zone
Report: Dave Braun/ Nelson French
Both
Absent
Unfinished Business
None
New Business
1. Order of
Events - Proposed
Motion: To Table
until the July Board Meeting: Seconded and passed.
Motion to
adjourn: seconded and passed. Meeting adjourned at 9:17pm.
Submitted by:
Kathy Benyo-Albrecht
MSI Secretary