Board of Directors
Minutes of the meeting of July 17ne 19, 2001
(Quorum equals 10 people)
Present: Sue Griffin, Jack Boder, Kathy Benyo-Albrecht, David Hulit,
Sheryl McGuire, Betsey Aby, Jane Klembarsky, Tim Mann, Ron Murphy, Ellen
Youngers, Bob Herlinger, Michael Bougie, Paul Lundsten, Jerry Simpson, Joel
Shinofeld, Paul Windrath, Jeff Chida, Cassy Shapley, John Sfire, Jenn Wallace, Robert
Peterson, Clara Schisler, John Witzel,� Dennis,� Dennis
Dale, Mike Cagley, Blair Buccicone, Sara
Wollenhaupt, Larry Thoen, Tim Ahrendt, Bob
Pearson, Dean Schultz, Charley Peitso, Jody Galli, Natalie
Kuramoto, Jim
Delgehausen, Steve Fix, Eric Lindquist, Steve Burgess, Phil Kilpatrick, Tom
Haws, Karen Stewart, Jim Stewart, Jeff Pauley, Al Ness, Diane Henson, John Carlson,
Tim Moodie, Mark Davis, Kathy Czuprynski, Al Deleeuu, Tom Kern, Denise Lee,
David Villafana, Nelson French, Chip Fetcher, Harry Hunt, Mike Ross, Jeff Lee, Duane Proell,
Mitch Krueger, Greg Kupetka, Rocky O�Neil,
Meeting was called to order by the General Chair at 7:3740pm.
Motion: To
approve the minutes of the meeting for June 19May 15, 2001.
Seconded:
Passed, with the correction to the section on safety, item #2. Done. .
*** For the
Record, there was a Closed Board Meeting this evening (June 19th, 2001)
called to order by the General Chair at 7:30p. Board members names as listed
above were present to approve the Closed meeting minutes from the meeting held
on June 3rd, 2001. It was voted that
the minutes of that meeting would be published. They are attached. ***
Officer Reports
General
Chair: Sue Griffin
1. Convention:National Board of Review
has dismissed the complaint by David Villafana against the MSI Board of Directors. David has until
July 31, 2001 to appeal.
By
tonight Sue needs to hear from everyone who is able to go to the convention and
who has not yet responded.
�Sue
stated that the Senior Coach Chair (Dennis Dale) is already attending the
National Convention as part of a National Committee. According to the MSI
policy, we can send another person in Dennis�s place. Jenn Wallace agreed to go
and represent our LSC.
�2. The bylaws committee met tonight. There will be discussion
about this at the HOD meeting in October. Working on � cleaning up the wording
and language.� The new ideas will be out
on the website. New Club Approval:
�The
National Board of Review decision has been granted a �stay� and there is an
appeal. Because of this, the question of the Rochester Orca�s as a new club is
presently moot.
1.The
4-hour rule.
�Sue
Introduced Mike Cagley who is on the National Rules Committee to talk about the
� 4 hr. rule� as it applies to the length of the swim sessions.� Mike said that the original intent was to
�stop� the marathon meet sessions. People were concerned that kids (and
parents) would �burn out� if the meets ran too long.� We needed to emphasize the word � plan� as used in the USA
rulebook regarding the 4-hr. time limit.
�***As part of the discussion for this topic Joel Shinofeld stated
that he would head up the committee (made up of Jane Klembarsky- age group
chair, Rocky O�Neil-technical planning chair, himself and 2 athletes [Kip
Winden, and Blair Buccicone ] ) to address this issue. Joel stated that this
question should be looked at on a �season by season � basis knowing that early
fall meets are affected by the girls high school season, and the winter meets
are affected by the boys high school season.�
Joel will have a report ready for the House of Delegates meeting this
fall. ***
3. National Convention:
�
Those attending:
����������� Sue Griffin �General Chair
����������� Jack Boder- Administrative Vice Chair
����������� Jenn Wallace- replacing the vote for the Senior Chair
����������� Sarah Wollenhaupt- Athlete Rep.
����������� Dennis Dale- National Senior Committee Chair
����������� Paul Lundsten- National Senior Committee
����������� Bob Pearson-At Large
�
Representing the Senior Coach Rep: Joel Shinofeld
�
Representing the Age Group Chair: Ron Murphy
Other Convention news:
�
Volunteers are needed to assist with registration.
Contact Audrey Birklid
at 1-218-546-6104�� or [email protected]
4. Additional Insurance
Endorsements:
If your club�s contact with a facility requires that the facility
be named on the policy as an additional insured you can do either of the following:
�
Request the certificate � online�. Go to the �
confirmnet� link at the
www.usa-swimming.org� website.
�
Contact Mary Illich 719-578-4578� [email protected]
�
Contact Sandi Blumit 1-800-777-4930 sblumit@theriskpeople,com
5. Essay Contest for
swimmers 13-17 yr. of age to win 2 tickets to
the Goodwill games in
��� Brisbane, Australia in September. The essay ends July 27th.
See http://athleteambassador.goodwillgames.com
6. If you get Outdoor Life
Network:
��� Watch
Splash TV on Monday nights. They are
half hour episodes produced by USA
��� Swimming to promote the sport. The
MSI office will have copies of these videos.
7. Richard Quick and Bob
Steele of the College Swim Coaches Association of America
� �are forming an Olympic Sports Alliance to combat the reduction of
college swimming
�� programs.
Ex-Officio: Bob Pearson
�No Report1. Bob gave the following example of the above
statement from General Chair Sue regarding the diminishing number of college
swim programs. �The Big 12 conference is
now down to the Big 3� for swimming.
2. At the upcoming National
Convention, there is going to be a proposal to double the individual membership
fees from $25.00 to $50.00. **Will discuss this further under new business**
Administrative
Vice Chair: Jack
Boder
�No Report
Senior
Vice Chair: Dennis Dale
Reported that the Board of Directors for USA
swimming has granted the U of M the 2002 Spring National Meet. The U will also
host the U.S. Open meet in 2002.No Report
Finance
Chair: Dave Hulit
**See financial report that was
distributed.**
1.Last month there was a proposal to do an MSI audit at the end of the fiscal
year, which would be 8-31-2001. A bid was received from Mullerlilie and
Herrington Accounting Firm. There was a question if this was an audit or a
review. Dave answered those questions as follows.
�This would
be a complete audit. Mullerlilie and Herrington felt they had �enough numbers �
to work with.
�Would the proposal include a management letter?�� Answer: Yes, there would be a letter
included.
�Cost would be $2700.00 to $3000.00
No Report
Motion: To go
ahead with this audit at the end of the fiscal year on 8-31-2001. Seconded and
passed.
Age-Group
Vice Chair: Jane Klembarsky
1. y
Good
news/Bad news: The 2002 Senior State meet would fall on the same weekend as the
U of M hosting the Spring National Meet that Dennis talked about above. The U
of M has offered the weekend before. Med-City Aquatics is possibly going to bid
on the Senior State meet, which would be held in Rochester.
1.
Mother�s Day and MEA weekend meets for 2002: These
2 meet weekends may be a problem at bid time. After some discussion, it was
decided to leave these meet weeks as is, and see if any teams bid for these
weekends knowing what holidays/school closing they may encounter.
1.
Manual of the Central Zones: Policy Manual for
Coaches, Swimmers, Parents, Chaperones for our LSC. �All
meet scheduling/ bidding which falls under the new business section.
1.
***Note: The entire Policy manual is
getting voted on as a motion. (See below) Therefore the Amendments that follow
are amendments to the motion of adopting the entire policy manual.*** See
attached policy manual ***
�
Amendment
Motion: In the General Conduct Section: Part #2: Change
to Team Manager and Swimmer
Chaperone.
�
�Amendment Motion: For the
relay policy: For the 12 and under leave as written. For the 13 and older: the
Zone Age-group coach (es) has the discretion to change the relay personnel with
the approval of the Zone Head Coach.
�
Amendment
Motion: To adopt the policy that USA swimming has for our
Zone coaches, Managers and Chaperones to be the same as for the USA Olympic
coaches, National and World Games Coaches, Managers, Chaperones as it pertains
to Alcohol and Tobacco use.
***See Attached USA
National Team Honor Code***
�
Motion: To
accept the Policy Manual as written with the above named Amendments. Seconded
and passed.
Senior
Coach Rep: Bob Herlinger
No Report1. Told the Board that he is resigning his position with Foxjet Swim
Club after this upcoming state meet. He is moving out of state. His position will need to
be filled for the remainder of his term.
Senior
Athlete Rep: Sarah Wollenhaupt
Offered a suggestion to the Coaches�To do more team
building activities with the swimmers for the short summer season.
Absent
Junior
Coach Rep: Paul Lundsten
Stated that he has received lots of mail/letters
from the Rochester swim families in support of the Orcas regarding the 120-day
rule. He is passing them on to MSI (gave them to Sue G. General Chair) No Report
Junior
Athlete Rep: Blair Buccicone
1.Apologized
for his absence the last 2 meetings
1.Wants to
look into having an � All � Star � meet again. Would like Coaches to e-mail him
again with input on this.
Absent
Technical
Planning Chair: Rocky O�Neil
AbsentNo Report
Safety
Coordinator: Kathy Czuprynski
Absent
(Kathy B-A gave report)�.
1. There is a Coaches safety training class that
will be held in Rochester on 7-11-2001 at the Rec. Center. 6P start time. She
is asking everyone to please sign up ahead of time, so she has the appropriate
number of books and instructors to help. ***See handout. ***
Bob Pearson also added�
2.That National is in the midst of re-writing
the Safety Manual.
3. That there is going to be a safety award given,
which has been promoted by National. Anyone wanting to nominate someone for
this award should notify Bob.
1.
The Safety Award,
which is promoted by National, is for any LSC or individual
��� member.
�There are forms for nominating found on the USA swimming website.
�� Motion: To nominate Michael Bougie
from our LSC for
this award.
���������������� �Seconded
and passed.
***Kathy
Cz. will take care of this paperwork.
***
Official�s
Chair: Michael Bougie
1. Michael
reported that at the present time we have 13327 officials
(398
referees, 178
starters and 71 77 stroke and turn officials.)
1.2.�� The June 2-3 Officials meet
went well. He has � retired� from being a meet director.
3.��� With
ABC finals approaching, he is asking for EVERY official to participate, because
there will be 4 meets going on that weekend. A/B/C Finals are coming up along
with State Meet and Sectional. ANY official that
���� comes to the meets will be put to work. Any one working the state
meet will get new �
���� official�s shirts. Any of the MSI
officials that are going to the Central Zone meet will
���� be
welcome on deck.
Legislative
Chair: Betsey Aby
No Report.
Adaptive
Swimming Chair: Jenn Wallace
1. No ReportWill be leaving for Phoenix
for the National Disability Championships
OVC Chair:� Dave Shapley
Absent
Public
Relations Chair: David Villafana
AbsentNo Report
Equipment
Chair: Ron Murphy
No Report
Registration/Membership
Chair/Office: Cassy Shapley
1. ***See
registration sheet that was handed out.***
1. At present
we have 6830428
athletes.� (Last year at this time we had 6741
athletes.) That
is 5297 Regular athletes and 1533 seasonal.� There are 637 non-athletes. (623 last year.) 74 clubs/organizations.
(68 last year.)
1.2. Does not yet have the
registration packet for the upcoming season. She�ll mail them out when
she gets them. �We have 617 non-athletes. 70 Clubs and 2 organizations.
Swim meet
Sanction Coordinator: Sheryl McGuire
No Report
USS/LSC
Camp Coordinator: Jane Klembarsky
No Report
Records
Chair: Cathy Franke
Absent
Outreach
Chair: Joel Shinofeld
No Report1. A reminder to all clubs�There are forms available to fill out for families
who request a reduction in their USA/MSI registration fee. Contact the MSI office and they can be mailed
out.
Review
Committee: John Witzel
No Report
Nominating
Committee: Ellen Youngers
1. Reported
on the officers that would come up for re-election this fall at the House of
Delegates meeting.There is a slate of candidates running for the
available positions. People have until August 1st to notify the MSI office if
they are interested
in running for a position.
1. �The Nominations committee met
( including Ellen, Michael Bougie, Bob Pearson )
2.
Those positions that are up for election include:
Ad-min
Vice chair
����������� Age-Group
Chair
����������� Secretary
����������� 1 Coach
Rep.
����������� 1 Athlete
Rep.
����������� 3 regular
members of the Board of Review
����������� 1 Alternate
member for the Board of review.
If anyone is interested in running for those positions,
please contact: Ellen Youngers
***Also, if anyone is interested in any of the �appointment
positions� please contact Sue Griffin. Those positions include :include: Legislative
Chair, Adaptive Chair, Public Relations Chair, and Equipment Chair.
1.Ellen was
asking if there is any job descriptions for these positions. There are none.
Zone
Report: Dave Braun/ Nelson French
1.
As of today�s date, there are 18 swimmers signed up for zones.
2.
All payments for zones should be �squared� up at the state meet.
3.
Talked about revisions to the Code of Conduct
policy for Chaperones, that was passed during the last months meeting. **See revision to the
Coaches, Chaperones Code of Conduct** that was handed out this evening.
4.
Friendly amendment offered: To exclude the coaches from the revised
proposal.
Motion: To accept the revision
that was handed out
deleting references to Coaches in point #4.� Seconded. Passed�� Vote of 9 Yes��� 5 No. �
**
To clarify, the coaches
would follow the USA National Code of Conduct that was passed last month.** This revision applies then to the chaperones.
Both
Absent
Unfinished Business
NoneOrder of Events Committee: Rocky
O�Neil
1.
There is a plan to use the same order of events
with the exception of Jane Klembarsky�s proposed changes. This will use the same
�formula� for the unpopular events.
***Sue
Griffin asked Rocky to have something in writing for the September meeting
��� regarding this.***
New Business
1.Order of
Events - Proposed
Motion: To Table
until the July Board Meeting: Seconded and passed.
1. Meet Bids- Jane
Klembarsky
����������� Fall-Winter 2001-2002
1.
Motion: To approve all the
uncontested meet weekends.
Oct. 13-14, 2001
����������������������� ����������� December
1-2, 2001
����������������������� ����������� January
26-27, 2002
����������������������� ����������� Feb. 2-3, 2002
����������������������� ����������� Feb.
16-17, 2002
����������������������� ����������� March
2-3, 2002
����������������������� ����������� March
14-17, 2002
Seconded, and Passed.
����������� Med-City then crosses out all remaining bids.
����������� Richfield crosses out Jan19-20.
����������� Maple Grove removes the Jan19-20� and the Nov.10-11.
����������� West Express drops the Jan 12-13.
2.
Motion: To approve the following: �����
November 10-11, 2002 Hastings
����������������������� ����������� Feb
8-10, 2002 Rochester
����������� ���� Seconded and passed.
����������� NHCP is asking for Feb. 2-3 as their first choice.
3.
Motion: �to accept January 12-13, 2002 as is.
Seconded and passed.
4.
Motion : To accept NHCP on Feb 2-3,
2002
Seconded and passed.
5.
Motion: To approve BAC for Dec.
15-16.
Seconded
and passed.
6.
Motion: To approve all
traditional meets for Oct. 20-21
Seconded
and passed.
7.
Discussion then for Nov. 3-4 weekend.
Hopkins
����������� ����� Hutchinson
����������� ����� Lakeville
STORM�
����������� ***Taken to Board Vote. *** Hopkins wins
8.
Age-Group State
Mach III Fliers
����������� ����� Rochester
����������� *** Taken to Board Vote. *** Mach III Fliers wins
9.
Motion: To
give Hutchinson their second choice of Nov. 10-11
Seconded
and passed.
10.
Motion: NLA
would like to host Nov. 17-18 weekend.
Seconded
and passed.
Motion: To destroy the ballots for
both of the above votes.
����������� Seconded and passed.
*** Note: MSI
needs to look at getting an �A� meet for the weekend of Jan 19-20
2002. If not, then
�A� swimmers wouldn�t have a meet for about 2 months. ***
����������� Spring-Summer
2002
1.
Motion
: To approve the following meet weekends:����
June 8-9 2002
����������������������� ����������� June
22-23 2002
����������������������� ����������� June
29-30� 2002
����������������������� ����������� July
13-14� 2002
����������������������� ����������� July
26-29� 2002
����������������������� ����������� August
3-4� 2002
����������� ����������� Seconded
and passed.
Motion: To extend the meeting
until 9:40p
����������� Seconded and passed.
����������������������� �����������
2.
Motion: To amend Edina�s bid as an A/B meet for
the June 1-2 weekend.
***Taken to Board vote*** �������Passed �������Yes = 9�� ���No=5
3.
Motion: To table until �the September meeting any discussion about� Mach III
�� ���Fliers
and the June 15-16 weekend.
����������� ����� Seconded and
passed.
`���������� 4. Central Zone Meet:
����������� ����������� STAR
����������� ����������� Rochester
����������� ����������� ***Taken to Board Vote***�� ���STAR �wins.
Motion: To extend the meeting
until 10:00p
����������� Seconded and passed.
Motion: To destroy the ballots
from this round of voting.
����������� � Seconded and
passed.
2.� Dave Villafana�s request for reimbursement of
attorney fees.
Motion:� ����� There was no motion, and No second. �NOT passed.
����������� ����������� Therefore
the request failed.
3.National News update:� Bob Pearson
1.
Bob said that there would be discussion coming up
at National to raise the USA dues from $25.00 per swimmers to $50.00 per
swimmer.
2.
This amount does not include what MSI would get.
3.
There was additional discussion.
Motion to Adjourn: Seconded and passed.
����������� Meeting adjourned at 9:50p
�����������
Motion to
adjourn: seconded and passed. Meeting adjourned at 9:17pm.
Submitted by:
Kathy Benyo-Albrecht
MSI Secretary