Board of
Directors
Minutes of
the meeting of JuSeptember 18ne 19, 2001
(Quorum
equals 10 people)
Present: Sue Griffin, Jack Boder, Kathy Benyo-Albrecht, David
Hulit, Sheryl McGuire, Betsey Aby, Jane Klembarsky, Tim
Mann, Ron Murphy, Ellen Youngers, Bob Herlinger, Michael Bougie, Paul
Lundsten, Jerry Simpson, Joel Shinofeld, Paul
Windrath, Jeff Chida, Cassy Shapley, John Sfire, Jenn
Wallace, Robert Peterson, Clara Schisler, John
Witzel,� Dennis,� Dennis Dale, Mike Cagley, Blair Buccicone, Sara
Wollenhaupt, Larry Thoen, Tim Ahrendt, Bob
Pearson, Dean Schultz, Charley Peitso, Jody Galli, Natalie
Kuramoto, Al Ness,
Kathy Czuprynski, David Villafana, Rocky O�Neil, Megan McNair, Bob Peterson, Jeff Rodriguez, John Robrock, Brenda Robrock,
Meeting was called to order by the General Chair at 7:4040pm.
Motion: To
approve the minutes of the meeting for July 17May 15, 2001.
Seconded:
Passed, with the correction/addition of Joel Shinofeld as the SR. Coach rep; Ron
Murphy representing the age group chair; and scratch the word �chair� from Paul Lundsten�s position on the National Senior Committee. Done. .
*** For the
Record, there was a Closed Board Meeting this evening (June 19th, 2001)
called to order by the General Chair at 7:30p. Board members names as listed
above were present to approve the Closed meeting minutes from the meeting held
on June 3rd, 2001. It was voted that
the minutes of that meeting would be published. They are attached. ***
Officer Reports
General
Chair: Sue Griffin
1.
Convention:The House of Delegates meeting will be held on Saturday October 13th, 2001. There will be a Board of
Directors meeting at 8:00a, followed by the House of Delegates meeting starting at 10:00a. �Immediately following the HOD there will be a planning session for all current and newly elected board members. Lunch will be provided.�
By
tonight Sue needs to hear from everyone who is able to go to the convention and
who has not yet responded.
�Sue
stated that the Senior Coach Chair (Dennis Dale) is already attending the
National Convention as part of a National Committee. According to the MSI
policy, we can send another person in Dennis�s place. Jenn Wallace agreed to go
and represent our LSC.
2.�� The National Swimming Convention did take place in
Dearborne, Michigan during
����� the
week of
September 11-16th.� Bob Pearson, Paul Lundsten, Dennis Dale, and
Paul Windrath represented MSI. Other MSI board
members (Sue Griffin, Jack
Boder, Ron Murphy, Jenn
Wallace, Cassy Shapley and Cheryl McGuire) were
unable to attend due to the
grounding of all flights nation wide. New Club Approval:
�The
National Board of Review decision has been granted a �stay� and there is an
appeal. Because of this, the question of the Rochester Orca�s as a new club is
presently moot.
1.The
4-hour rule.
�Sue
Introduced Mike Cagley who is on the National Rules Committee to talk about the
� 4 hr. rule� as it applies to the length of the swim sessions.� Mike said that the original intent was to
�stop� the marathon meet sessions. People were concerned that kids (and
parents) would �burn out� if the meets ran too long.� We needed to emphasize the word � plan� as used in the USA
rulebook regarding the 4-hr. time limit.
�***As part of the discussion for this topic Joel Shinofeld stated
that he would head up the committee (made up of Jane Klembarsky- age group
chair, Rocky O�Neil-technical planning chair, himself and 2 athletes [Kip
Winden, and Blair Buccicone ] ) to address this issue. Joel stated that this
question should be looked at on a �season by season � basis knowing that early
fall meets are affected by the girls high school season, and the winter meets
are affected by the boys high school season.�
Joel will have a report ready for the House of Delegates meeting this
fall. ***
3.�� Sue received a complaint regarding falsified
entries at one of the A/B/C finals meet
last winter. This complaint
was dismissed because it was not submitted in a timely
manner. However, even
though no guilt or fine was assessed, the offending team
���� �decided to pay the fine, which was received tonight.� Sue thanks that team for
stepping up and doing what
was right.
4.
Sue will have a formal proposal for the House of Delegates
meeting, but Dave
Braun brought this to her attention. Dave proposed adding a 0.25-0.50 cent surcharge on the $1.50
entry fee for one year, with proceeds going to the American Red Cross for aid
in the recent disaster. With 25 meets
scheduled, a swimmer attending every other meet would pay an additional $6.25-$12.50 for the
year. Again all to be donated to the Red Cross. Assuming there are about 300
athletes per meet, the Minnesota Swim community would contribute $1800-$3800.00. It would also be appreciated, as the Red Cross is now an
affiliated member of USA swimming.
5.��� Affirmation of Board Members:
����������� Replacing Bob Herlinger as Senior Coach Rep.- � Jean Freeman
����������� Replacing Jane Klembarsky as Age Group Chair-� Tim Mann
Motion: To accept these
appointments until the HOD meeting next month. Failed.
����������� � Jean
Freeman � passed�
as Sr. Coach Rep. �
����������� � �Opposed� �to Tim Mann as Age-Group chair.
Motion: To affirm Paul Lundsten as
Age-group chair until the HOD election. At that time, the newly elected
age-group chair would step in for the remainder of this year�s term as well as the
elected term. Seconded
and passed.
6. Announcement of
non-elected Board positions: We can have up to 5 � at-large� positions:
Sue is proposing the following:
����������� Betsey Aby- Legislative Chair
����������� Ron Murphy- Equipment Chair
����������� DaveShapley- NTV Chair
����������� Jenn Wallace- Adaptive Chair
����������� Paul Windrath- Webmaster
Ex-Officio: Bob Pearson
�No Report
Administrative
Vice Chair: Jack
Boder
�No ReportJack has arranged for attorney
Eve Bornstein to speak to MSI clubs regarding non-profit status. Jack has heard here speak
in the past and feels her information is valuable to each and every club in
MSI. This would be an hour to hour and half �free� workshop as Jack has received a grant from Medtronic to
pay for this. Ms. Bornstein would speak to issues, such as Club director�s liability, fundraisers (raffles, silent auctions, selling
of caps, goggles etc.) �Jack will
arrange for date and time. Specific information will be sent out in the HOD
packets for each club.
Senior
Vice Chair: Dennis Dale
Reported that the Board of Directors for USA
swimming has granted the U of M the 2002 Spring National Meet. The U will also
host the U.S. Open meet in 2002.1. ��There were athletes from 3 Minnesota clubs represented at
Senior National this past
����� summer.
These clubs included Burnsville, NLA and Twin
Cities.
1.2. ���We had athletes finish in the top 8. They were Jaff Hackler and Todd Smolinski who then went on to the
Goodwill Games.
3.�� Minnesota
Aquatics had a medley relay finish in the top 8.
4. ��Tom
Malchow took a silver medal in the 200 fly.
5.�� There are a few teams that still need to turn in their
forms for trip reimbursement.
6.
There is a copy of the 2004 Olympic time standards.
They are listed in meters only. These times
are fast, and Dennis expects the Olympic trials in 2004 to be a � fast and
short� meet due to the qualifying
times.
Central Zone Report- Joel Shinofled
1.
Joel will post the final zone report on the
website.
2.
Team Minnesota finished 3rd overall at zones behind Team
Michigan and Wisconsin.
3.
Joel felt we needed to get more of the �younger age�
swimmers participating if Team
����� Minnesota
is to gain the 1st or second finish overall.
4.
Joel said that this is the first time he was asked
by the zone LSC to prove qualifying
����� times
for these swimmers.
5.
As a group we need better education in the individual clubs as to what is needed to
qualify for zones. (ex: AAA time standards etc; no relay split times, no HS times.)
6.
Joel thanked all the zone coaches. They all did a
great job. Joel is considering the Head coach position for Zones next year.
Finance
Chair: Dave Hulit
**See financial report that was distributed.**
1.Last month there was a proposal to do an MSI audit at
the end of the fiscal year, which would be 8-31-2001. A bid was received from
Mullerlilie and Herrington Accounting Firm. There was a question if this was an
audit or a review. Dave answered
those questions as follows.
�This would be a complete audit. Mullerlilie and
Herrington felt they had �enough numbers � to work with.
�Would the proposal include a management letter?�� Answer: Yes, there would be a letter
included.
�Cost would be $2700.00
to $3000.00
There
are 2 handouts for tonight. ***See handouts
for any further information. **
1.
The balance sheet through the 8-31-2001.
2.
Proposed budget sheet for this next year.
Motion: To go
ahead with this audit at the end of the fiscal year on 8-31-2001. Seconded and
passed.
Age-Group
Vice Chair: Jane KlembarskPaul Lundsten
Comments from National
Convention:
1.
Up until now, every other year there is a 90% election year and a
50% election year in terms of how many people there is
needed to pass new rules.
2.
Every year is now going to be a 50% year as long as
all paper work
is in on time.
1.y
Good
news/Bad news: The 2002 Senior State meet would fall on the same weekend as the
U of M hosting the Spring National Meet that Dennis talked about above. The U
of M has offered the weekend before. Med-City Aquatics is possibly going to bid
on the Senior State meet, which would be held in Rochester.
1.Mother�s
Day and MEA weekend meets for 2002: These 2 meet weekends may be a problem at
bid time. After some discussion, it was decided to leave these meet weeks as
is, and see if any teams bid for these weekends knowing what holidays/school
closing they may encounter.
1.Manual of
the Central Zones: Policy Manual for Coaches, Swimmers, Parents, Chaperones for
our LSC.
1.***Note: The
entire Policy manual is getting voted on as a motion. (See below) Therefore the
Amendments that follow are amendments to the motion of adopting the entire
policy manual.*** See attached policy manual ***
�Amendment Motion: In the
General Conduct Section: Part #2: Change to Team Manager and Swimmer
Chaperone.
� Amendment Motion: For the
relay policy: For the 12 and under leave as written. For the 13 and older: the
Zone Age-group coach (es) has the discretion to change the relay personnel with
the approval of the Zone Head Coach.
�Amendment Motion: To
adopt the policy that USA swimming has for our Zone coaches, Managers and
Chaperones to be the same as for the USA Olympic coaches, National and World
Games Coaches, Managers, Chaperones as it pertains to Alcohol and Tobacco use.
***See Attached USA
National Team Honor Code***
�Motion: To
accept the Policy Manual as written with the above named Amendments. Seconded
and passed.
Senior
Coach Rep: Bob HerlingerJean Freeman
Absent
No Report
Senior
Athlete Rep: Sarah Wollenhaupt
Offered a suggestion to the Coaches�To do more team
building activities with the swimmers for the short summer season.
Absent
Junior
Coach Rep: Paul Lundsten
Stated that he has received lots of mail/letters
from the Rochester swim families in support of the Orcas regarding the 120-day
rule. He is passing them on to MSI (gave them to Sue G. General Chair) 1.�� STAR
Swim Team got one of the Central zone
bids at the National convention.
����� Quincy,
IL and Wichita, KS are the other 2 teams
bidding for the 2nd site.
2.�� Indianapolis, IN is planning to bid for the 2003
Central zone, as it will be the 20th year
���� �of the zone meet. Then, everyone in the central zone would
swim there instead of
���� splitting
up the Central zone into 2 meets. This is the same facility that is used for
the
���� U. S. Olympic trials meet.
Junior
Athlete Rep: Blair Buccicone
1.Apologized
for his absence the last 2 meetings
1.Wants to
look into having an � All � Star � meet again. Would like Coaches to e-mail him
again with input on this.
Absent
�Ex-Officio:
Bob
Pearson
1.
Starting on 11-01-2001 there will be no further
teaching of race starts in less than 5 feet of water. This information is coming from National. Bob reported that at
National he learned that there were 89 major injuries this past year, all of which occurred in less than
5 feet of water during practice time. Bob stated that the above �ruling� is a huge
compromise as opposed to what was originally discussed.
2.
For meet officials, there will be an added section
in the safety manual on � how to deal with blood� during a swim meet.
3.
�Double the Dues�- There was a resolution passed at this years HOD
National
������ meeting. However, it will not be considered until
next year�s house meeting.
4.
For the next upcoming zone meet, there will be 2
athletes in the 12 and under age
����� category
and 2 athletes from the 13-18 age group
selected to swim
without having
to
����� make
time cuts to compete at the Central Zone
Championship.
Technical
Planning Chair: Rocky O�Neil
AbsentNo Report
Safety
Coordinator: Kathy Czuprynski
Absent
(Kathy B-A gave report)�.
1. There is a Coaches safety training class that
will be held in Rochester on 7-11-2001 at the Rec. Center. 6P start time. She
is asking everyone to please sign up ahead of time, so she has the appropriate
number of books and instructors to help. ***See handout. ***
Bob Pearson also added�
2.That National is in the midst of re-writing
the Safety Manual.
3. That there is going to be a safety award given,
which has been promoted by National. Anyone wanting to nominate someone for
this award should notify Bob.
No Report
Official�s
Chair: Michael Bougie
Michael
reported that at the present time:
1.1. ��W e
have 127 officials (38 referees, 18 starters and 71 stroke
and turn officials.)
1.The June
2-3 Officials meet went well. He has � retired� from being a meet director.
3.��� With ABC finals approaching, he is asking
for EVERY official to participate, because there will be 4 meets going on that
weekend. 39
referees, 19 starters, and 79 stroke and turn judges.
2.�� The �officials � survived the Summer State meet. He too believes that the meet was
����� too long.
Legislative
Chair: Betsey Aby
No Report.
Adaptive
Swimming Chair: Jenn Wallace
1. No Report
***
See Bob Pearson note above regarding the adaptive swim issue..***Will be leaving for Phoenix for the National
Disability Championships
OVC Chair:� Dave Shapley
Absent
Public
Relations Chair: David Villafana
Absent1.
Asked if anyone at MSI filed for MSI
to be a � youth trust�, or a �charitable trust.�
����������� There was no response..
Equipment
Chair: Ron Murphy
No Report
Registration/Membership
Chair/Office: Cassy Shapley
1.
Will have the year end registration stats ready for
the HOD meeting on 9-13-01
2.
At the present time we have more than 7000
athletes.
***See
registration sheet that was handed out.***
1.At
present we have 6428 athletes. We have 617 non-athletes.
70 Clubs and 2 organizations.
Swim meet Sanction Coordinator: Sheryl McGuire
No Report
USS/LSC
Camp Coordinator: Jane Klembarsky
No Report
No Report
Records
Chair: Cathy Franke
Absent
Outreach
Chair: Joel Shinofeld
No ReportNo Report
Review
Committee: John Witzel
No Report
Nominating
Committee: Ellen Youngers
1.
Reminded everyone that she can take nominations for
the floor at the HOD meeting for the following upcoming positions:
1.����������� Reported on the officers that would come up for
re-election this fall at the House of Delegates meeting.
1. The
Nominations committee met ( including Ellen, Michael Bougie, Bob Pearson )
1.Those
positions that are up for election include:
Ad-min
Vice Cchair � r
� Age-Group Chair�� �����������
�� Secretary�����������
� 1
Coaches Rep.
����������� 1 Athlete
Rep���� ����������� .
� 3
regular members of the Board of Review�� ������and
����������� 1 Alternate
member for the Board of review.
.
If anyone is interested in running for those
positions, please contact: Ellen Youngers
***Also, if anyone is interested in any of the
�appointment positions� please contact Sue Griffin. Those positions include :
Legislative Chair, Adaptive Chair, Public Relations Chair, and Equipment Chair.
1.Ellen was
asking if there is any job descriptions for these positions. There are none.
Zone Report: Dave Braun/ Nelson
French
Both
Absent
Unfinished Business
None
None
New Business
1.Order of
Events - Proposed
Motion: To Table
until the July Board Meeting: Seconded and passed.
1.
Winter season Concerns: Paul Windrath:
����������� Talked
about looking at the meet weekend of 1-12-13-2002. Asked about making that
originally planned B/C meet weekend into a n A/B/C meet weekend.
Motion:
To Make
1-12-13-2002 an A/B/C meet weekend. Seconded. And Tabled until the HOD
meeting in October, 2001
2. State Meet Evaluation:
Paul
Lundsten
�
Paul (as well as other coaches)� State meet was � way too long.�
�
Possible need to adjust the time standards to make
this more of a
����� �Championship� meet.
�
Joel Shinofeld commented that if we were to cut the
time standard by 0.3seconds in the 50 freestyle and add one more event to
Thursday night, we could � cut � the time frame to fit under 4 hours per
session.
�
Another topic was making the meet 4 days long for
the senior swimmers and a 3-day meet for the age-group swimmers.
�
Rocky added that some of the events didn�t even have 16 swimmers to
fill the 2heats
����� for
finals.
***Sue asked that there be a
committee formed to
look at the issues above for the state meet and have a recommendation (ready to be voted on) for the November Board of
Directors meeting.
�Rocky and Joel will co-chair this committee.***
2 parents spoke about wards
/and or certificates for each swimmer who participates in the state meet. Jack Boder as Admin. Vice Chair will talk with them further.
3.� Proposed
Bylaw Changes: Bob Pearson
����� Bob
had a handout with the proposed changes to the bylaws. He asked everyone to look
them over. These will be the proposed
changes for the HOD meeting in Oct.
**See
handout for further explanation**
Motion to Adjourn: Seconded and passed.
����������� Meeting adjourned at 9:12p
�����������
Motion to
adjourn: seconded and passed. Meeting adjourned at 9:17pm.
Submitted by:
Kathy Benyo-Albrecht
MSI Secretary