Unapproved
Minnesota Swimming, Incorporated
Board of Directors
Minutes of the meeting of� November 13, 2001
(Quorum equals 10 people)
Present:� Sheryl McGuire, Cassy Shapley, Kathy Czuprynski, Cathy Thwing, Bob Pearson, Paul Windrath, David Hulit, Ron Murphy, Ellen Youngers, John Witzer, Paul Lundsten, Michael Bougie, Charlie Peitso, Marlene Goblish, Joel Shinofeld, Rocky O�Neil, Jim Goetz, Jeff Rodriguez, Bob Peterson, Tim Mann, Natalie Kuramota, Dennis K Dale, Rick Dunham
Meeting was called to order by the General Chair at 7:44 p.m.
Motion:� To approve the minutes of the meeting for October 13, 2001.� Seconded;� Passed with the correction/addition under General Chair� item 2 should read:� 2.� Sue received many questions regarding the presence of the Hopkins Police at the last months board meeting.� They were shown an e-mail that was received by the General Chair.� They decided to assess the level of concern first hand, and came to our meeting.�� 3.� There will be a Meet Directors symposium in Colorado Springs January 10 and 11, 2002 for clubs hosting National Meets.� 5.� Rochester VS. Steve Knight issue:� The final appeal was heard by the National Board of Review which decided that MSI would have to go back and re-score the affected meets.� ***Jeff Chida asked to hold off on re-scoring the summer meets because the was a complaint going to the Olympic committee.***
Officer Reports
General Chair:� Sue Griffin
1. Clarification from National of the penalty imposed on the ORCAS by the National Board of Directors.� MSI will be rescoring all meets between July 1, 2000 and June 8, 2001 to reflect the unattached status of ORCA swimmers during that period.� In addition, MSI has ordered the ORCAs to return all team awards won during that period.� Individual swims and awards are not affected.� This decision will be appealed.
2. We have an opportunity to do some PR for the LSC through a link on the USA Swimming website to a new feature called �Zone News�.� Jack Boder will be coordinating these efforts, including feature stories on athletes, news briefs about meets or LSC activities and major meet results.
Administrative Vice Chair:� Jack Boder
Absent
Senior Vice Chair:� Dennis Dale
No report
Age group Vice-Chair:� Cathy Thwing
Motion:� David Braun is nominated for a two year term as the Zone team head manager.� Friendly amendment to:� Name David Braun Zone Team Manager for 2002.� Seconded and passed.
Motion:� The Zone Team Manager will have a two year term for 2002.� Seconded and passed.
1. There will be a Meet Scheduling Committee Meeting Thurs. Dec. 27, 2001 p.m. at 7:30p.m. at Eisenhower Community Center to start working on next year�s meets.� See the website for coaches� questionnaire.� Ellen Youngers, Charlie Peitso, Tim Mann, Andy French and Cathy Thwing will be on the committee.
Motion:� Accept Fergus Falls ABC Open meet 25 yd. Pool for June 15 and 16, 2002.� Seconded and passed.
Motion:� Accept M3F to hold an ABC meter meet at the University of Minnesota (Invitational) for June 14,15,and 16, 2002.� Seconded and passed.
Finance Vice-Chair:� Dave Hulit
Discussion regarding the budget:
1. There was a request for Sectional Travel reimbursement for athletes who go to Sectionals with a maximum of $100 per athlete with a maximum of $15,000 for all swimmers total.� Dennis� Dale will have a policy for implementation at the next meeting.
Motion:� Take $15,000 out of Zone and put it into Section Travel due to Zones being here for the year.� Seconded and passed.
Motion:� Add $1,000 to travel (6-6102) for travel expenses.� Seconded and passed.
2. There was discussion as to what was actual expenses and could they be added to the report.
Motion:� Change Administration expenses from $5,000 to $4,000.� Seconded and passed.
Motion:� Accept budget with changes.� Seconded and passed.
Senior Athlete Rep.:� Sarah Wollenhaupt
Not present.
Junior Rep.:� Blair Buccicone
Not present.
Senior Coach Rep.:� Jean Freeman
Not present.
Junior Rep.:� Paul Lundsten
No report
Ex officio General Chair:� Bob Pearson
No report.
Technical Planning Chair:� Rocky O�Neill
No report
Safety Coordinator:� Kathy Czuprynski
1. The dates for Safety Training for Swim Coaches are April 14, 2002 and June 2, 2002.� Both will be at Macalaster College on Sunday morning at 10 a.m.� Please see the website for dates and registration forms.
Officials Committee Chair:� Michael Bougie
1. There are currently 37 referees, 17 starters and 78 stroke and turn judges for a total of 132 officials.
Legislative Chair:� Betsey Aby
1. The bylaws provide in Section 604.4.9 that the House of Delegates can amend the bylaws in accordance with Section 611.3.�� Section 611.3 provides that the bylaws may be amended by a two thirds vote of the members present and voting and that any amendments so approved shall not take effect until reviewed and approved by the USA Swimming Legislation Sub-committee.
2. �The proposed bylaw changes submitted on 10/13/2001 at the House of Delegates were not passed.� No one counted the votes nor does anyone know how many members were present.� Since no one knows if� there was a two-thirds vote, the changes to the bylaws can not by made.
3. The exact changes to the bylaws need to be presented to the House of Delegates for a vote.� The changes should reflect all the sections of the bylaws that will be changed.� If additions or deletions are necessary to be approved by the USA Swimming Legislation Sub-committee then an additional meeting of the House of Delegates needs to be held to approve those changes before going back to the USA Swimming Legislation Sub-committee for approval.� Some would suggest running the changes through the USA Swimming Legislation Sub-committee before submitting them to the House of Delegates would avoid a possible second House of Delegates vote.
Adapted Swimming Chair:� Marlene Goblish
1. Samuel William Wallace was born at 3:20 p.m. on November 12,2001.� He is the son of the prior Adapted chairperson, Jenn Wallace.
NTV Chair:� David Shapley
1. The Girls� State High School meet will be observed in its entirety.
Equipment Chair:� Ron Murphy
No report.
Registration - Membership Chair/ Office:� Cassy Shapley
1. As of November 13, there are 1728 Regular Athletes, 250 Non-athletes and 5 Clubs registered.
2. On deck registrations need to be forwarded to MSI by the meet director when the meet is over.
Motion:� Rescind requirement of bylaw requirements with club membership renewal.� Seconded and passed.
Swim Meet Sanction Coordinator:� Sheryl McGuire
1. Any problems with club meet entries need to be sent back to the entry person for that club.
Records Chair:� No report
Top 16 Coordinator:� No report
Outreach Coordinator:� Joel Shinofield
No report.
Board of Review:� J. Witzel
No report.
State Meet Committee:� Rocky O�Niell
1. State Meet (summer).� Will be on the website.� They are looking at how many days and the format.
New Business:� Calendar for 2002
Motion:� Drop� the October 22, 2002 Board of Director�s meeting and leave the Board of Director�s Meeting on October 5, 2002 at 8 a.m.� Seconded and passed.�
Motion:� Policy manual moved to Board of Director�s meeting July 16, 2002.� Seconded and passed.
Motion:� To extend the meeting 5 minutes.� Seconded and passed.
1. Change the January item to read �....Group Tax Exemption from CFO of USA Swimming.�
2. Delete �Website Committee meeting at 6:30� from Feb. 19
3. April 14 is the date for the STSC class at Macalaster at 10 a.m.
4. June 2 is the date for the STSC class at Macalaster at 10 a.m.
Motion:� Accept the calendar with the above changes.� Seconded and passed.
Motion to adjourn:� Seconded and passed.
Submitted by Kathy H Czuprynski