APPROVED

Minnesota Swimming, Incorporated��� Board of Directors

Minutes of the meeting of November 19, 2002 (Quorum equals 7 people)

Executive Board Members:� ������������ ��������������� �David Braun, Joel Shinofeld, Jack Boder, Jean Freeman, Dennis Dale

Other Board Members:� ������������ ��������������� Tim Mann, Rocky O�Neil, Paul Lundsten, Kathy Czuprynski, Michael Bougie, Sarah Solfeldt,

Appointed Committee Members: ��������������� Marlene Goblish, Jim Goetz, Molly Loomis,

MSI Staff: ������������ ��������������� ��������������� Cassy Shapley, Sheryl McGuire

Non-Board Members:� ������������ ��������������� Bob Peterson (HOP), Natalie Kuramoto (MCA), Ellen Youngers (ROC), Jim Hanton (MVSC),

Drew Walden (SEMS), Bob Pearson (MAC)

Meeting was called to order by the General Chair at��� 7:36pm

Motion:� (Michael Bougie) To approve the minutes of the meeting for September 24, 2002��

��Seconded; Passed with corrections.

Officer Reports

General Chair:� Dave Braun�

• Many thanks (in absentia) to Sue Griffin for her service over the past two years.� A more formal and full expression of appreciation will be made at the January Board of Directors meeting which she will be able to attend.

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• Appointed Standing Committee Chairs:� James Goetz (Legislative), Marlene Goblish (Adaptive),

Dave Shapley (NTV), Molly Loomis (Public Relations), Ron Murphy (Equipment),

Paul Windrath (Records, Top 16 Coordinator, Webmaster), John Witzel (Review Section)

• Joel Shinofeld and Dennis Dale have been empowered by the Board of Directors as MSI representatives for issues involving the Rochester Swim Club �ORCAS� vs USA-Swimming and Minnesota Swimming lawsuit.

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• A plan is being developed to appoint a task force to evaluate all of MSI�s operations and look for improvement.

• �Over the coming year the General Chair will visit as many clubs as possible in order increase interaction and better representation of all club members.

• Suggested formulating a plan to rotate the location of the House of Delegates meeting in order to encourage more club member participation.

• A priority over the coming year is to increase MSI�s visibility within Minnesota, generation of positive publicity, and involvement in helping local clubs with difficulties (i.e. school districts who are looking at closing pools)

Administrative Vice Chair:� Joel Shinofeld

• USA-Swimming has appointed a new Safety Committee Chair.� The Safety Committee has issued a directive to eliminate any use of starting blocks in pools with a depth of less than four feet.� Bob Pearson confirmed that this issue was a �done deal�.

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• The Policy and Procedure Manual development is moving forward and could be completed by the January meeting.

• Drew Walden (SEMS) has been appointed to a USA-Swimming task force on spending the money generated by the dues increase.� The task force is focused on how the �Aid to LSC and member clubs� portion of the revenue could / should be allocated.� Anyone with any suggestions should contact Drew at:� 651-738-SWIM or [email protected]

Senior Vice Chair:� Jean Freeman

• Thank you to all of the officials for their assistance.

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• All coaches are encouraged to attend the Upper Midwest Coaches Clinic which is hosted by MN-ASCA and MN High School Coaches Association.� The clinic will be held on April 24 & 25, 2003.

Age group Vice-Chair:� Cathy Thwing

• Not Present / No Report

Finance Vice-Chair:� Jack Boder

• Not Present.� Financial summary was presented by the General Chair.

Senior Athlete Representative:��������������� � Chad Krastins

• Not Present / No Report

Junior Representative: �Sarah Solfelt

• The upcoming US Open hosted at the U of MN Aquatic Center looks to be both Fun and Festive.� All swimmers and others are encouraged to attend.

Senior Coach Representative:�� Dennis Dale

• Tom Malchow / Peter Banks Athletes and Coaches Clinic will be held in conjunction with the US Open on Dec 5, 6, 7 from 9am � 6pm.�

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• There are expected to be a lot of post-graduate athletes as well as several college teams entered into the US Open.

Junior Coach Representative:� Paul Lundsten

• Proposal to change relays for non Finals meets to 12 & Under and 10 & Under to allow more athletes to participate in relays, especially from smaller teams.� Will be presented under New Business.

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Ex officio General Chair:� Sue Griffin

• Not Present / No Report

Technical Planning Chair:� Rocky O�Neill

• Suggested making the use of fly-over starts standard for all meets.� Some discussion followed regarding use at particular meets.� Rocky will follow-up with seeking more input before formally presenting the motion.

Safety Coordinator:� Kathy Czuprynski

• Present / No Report

Officials Committee Chair: �Michael Bougie

• 127 total Officials.� 38 have obtained Referee certification, 17 are certified as Starters, and 72 are certified Stroke and Turn officials.

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• US Open will have Short Course Time Trials.

• Would like to recognize all MSI registered athletes who appeared in the HS State and Section results.

Legislative Chair:� Jim Goetz

• Present / No Report

Adapted Swimming Chair:� Marlene Goblish

• Present / No Report

NTV Chair:� David Shapley

• Not Present / No Report

Equipment Chair:� Ron Murphy

• U of MN will begin storing and maintaining our equipment soon.� (The General Chair recognized the work Mr. Murphy has done over the last gazillion years with MSI equipment as well as working with Duane Proell of the U of MN in finalizing this project which will save MSI in storage fees.

Public Relations Chair:� Molly Loomis

• Happy to be working with MSI.

Registration - Membership Chair/ Office:� Cassy Shapley

• Registrations for 2003 are trickling in.

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• Please attempt to send in registrations for 2003 as soon as possible.� Must be received by December 31 for insurance coverage to be applicable.

Swim Meet Sanction Coordinator:� Sheryl McGuire

• Present / No Report

Records Chair:� Paul Windrath

• Not Present / No Report

Top 16 Coordinator:� Paul Windrath

• Not Present / No Report

Outreach Coordinator:� Joel Shinofield

• Present / No Report

Board of Review:� John Witzel

• Not Present.� Written Report submitted by Official Chair, Michael Bougie.

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• One action is before the Board of Review with a hearing scheduled for December.

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Old Business:

• None

New Business

• Ellsworth Area Swim Club Member Approval.� All paperwork is complete.�

Motion:� (Paul Lundsten) To approve a club charter for EASC.� Seconded (Michael Bougie)

��������������� � Passed, Unanimous.

• 2003 Calendar for MSI.

Motion: (Joel Shinofeld) To have House of Delegates meeting on October 11 with a closed Board

� Meeting preceding it.� Seconded (Tim Mann).� Passed, Unanimous.

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��������������� ��������������� Motion:� (Joel Shinofeld) To approve the calendar with changes as above.� Seconded. (Tim Mann)

������������������������������� ��������������� � Passed.� Unanimous.

• Approval of Team Foxjets as host of 2003 Senior State Meet.

Motion:� (Paul Lundsten)� To approval of Team Foxjets as host of 2003 Senior State Meet with a requirement that entered clubs help provide timers.� Seconded. (Tim Mann). Passed. Unanimous.

• Age Groupings for Relays

Motion:� (Paul Lundsten) Effective January 1, 2003; all meets, with the exception of Championship,� Relays will be:� 10 & Under, 12 & Under, 14 & Under, and Senior.� Note: In order to set State Records, all swimmers must be of the same recognized age groups:� 10 & U, 11-12, 13-14, 15-16, 17-18, Senior.

Seconded (Tim Mann).� Passed, Unanimous.

• For information:� Paul Windrath will be taking a sabbatical in the spring and will not be able to act as Webmaster in the same manner.� The General Chair is studying options for the possibility of hiring a professional website hosting service, or having a paid volunteer from MSI�s vast membership.

Motion:� (Tim Mann)� To adjourn at 8:47pm.� Seconded (Michael Bougie).� Passed. Unanimous.