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(To: All Hawaiian Swimming LSC Members )Tj
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(Subject: Minutes, August 8, 1999 House of Delegates Meeting)Tj
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(Attachments: Profit and Loss Statement )Tj
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(Year To Date Membership Statistics )Tj
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(OVC Request Form )Tj
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(Club Membership - Draft III)Tj
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(The Hawaiian Swimming House of Delegates met on Sunday, August 8, 1999 a\
t Chaminade University. )Tj
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(Those present were: Jon Hayashida, Dave Coleman, Gwenn Tomiyoshi, Kenny \
Chew, Lisa Aggas, Jane )Tj
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(Suenaga, Miles Nakamura, Missie Ellis, Ron Tsuchiya, Larry Oshiro, Kent \
Keiser, Fred Tester, Char )Tj
T*
(Tester, Bert Toba, Ken Suenaga, Dexter Lee, Adele Wada, Stan Wada, Robin\
Flanagan, and Kathy Fay.)Tj
0 -2.557 TD
(The meeting was called to order at 1:37pm.)Tj
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(The minutes from the July 14 Board of Director Meeting were approved wit\
h one correction: )Tj
0 -1.2 TD
(Char Tester asked not to be nominated for another term as treasurer. She\
did not resign.)Tj
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(Committee Reports )Tj
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(Treasurer )Tj
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(- Char Tester: Char presented the Profit/Loss statement which is attache\
d to these minutes. A )Tj
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(motion was made and approved to allocate the $644.19 donation from Aulea\
Swim Club to the )Tj
T*
(Swimmers' Development fund. The proposed budget for 1999-2000 will be di\
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T*
(Board of Directors meeting. It was noted that there is a Treasurers Work\
shop in October offered by USA )Tj
T*
(Swimming. A motion was made and passed not to send a representative this\
year because the )Tj
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(expenditure was not budgeted. Robin thanked Char for assuming the respon\
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(this past term. )Tj
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(Registration)Tj
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( - Lynette Chew was absent but her report was submitted and is attached \
to these minutes. )Tj
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(Senior Swimming)Tj
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( - Nick Keller: Nick is looking for pools available for senior meets. Pu\
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(possibility for a September date. The UH pool is a possibility for Novem\
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(waiting for two checks before he pays the zone fees for last season. )Tj
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/T1_1 1 Tf
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(OVC)Tj
0 0 0 rg
/T1_0 1 Tf
( - Adele Wada: There were new Hawaii records set at Juniors - Cheyne Blo\
ch in the 200 free; )Tj
T*
(Caleb Rowe in the 100 breast and 200 breast; Hong Zhe Sun in the 200 bac\
k. Adele noted that no record )Tj
T*
(pin is given for establishing a record where none exists. Also, a swimme\
r cannot set an age group record )Tj
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(swimming against time \(Time Trials\). An OVC request form is included w\
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(be used when requesting OVC. )Tj
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(Age Group)Tj
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( - Fred Tester: Some minor changes were made to the 1999-2000 schedule. \
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(their schedule up one week. The Iolani meet in February may be moved to \
Kaneohe. The Time )Tj
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(Standards were reviewed and modified. In the 1999-2000 season, splashes \
at invitationals will require a )Tj
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(HIA time. Time standards for 8 and Unders were established with the 10 &\
Under qualifying time as the )Tj
T*
(max time for 8 and unders. So if an 8 year old makes a 10&U state qualif\
ying time, the swimmer can no )Tj
T*
(longer swim that event as an 8 and Under. The standards are on the web s\
ite and teams with email can )Tj
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(request an electronic copy from Fred which can be imported into Team Man\
ager. )Tj
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(There will be two )Tj
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(training sessions for entry people from the teams on September 4 at Henr\
y Hall at Chaminade )Tj
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(University)Tj
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(.)Tj
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( The session for West teams will be from 9am to noon and the East teams \
from 1 to 4pm. )Tj
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(Fred will hold a session for neighbor island teams if the teams pick a d\
ate. Neighbor island teams are )Tj
T*
(also welcome to come to one of the Oahu sessions. Effective September 1,\
there will be a $25 fine per )Tj
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(event for swimming out of classification. Coaches are responsible for mo\
nitoring the times on the )Tj
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(entries. Fred is reviewing the proposed event list for Short Course Stat\
es. He has requested Saturday, )Tj
T*
(Sunday, Monday and Tuesday from UH. Sunday will be only in the evening b\
ecause of a conflict with )Tj
T*
(graduation services. Robin noted that she sent in the final Top 16 list.\
She asked everyone to check the )Tj
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(list on the web site and notify her of any corrections by September 1. S\
he noted that some coaches had )Tj
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(Top 16 swimmers and did not notify her. )Tj
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(Coaches' rep )Tj
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(- Ron Tsuchiya: Ron submitted a budget proposal for a coaches' developme\
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(whereby the LSC would sponsor a coach to attend clinics on the mainland \
and the coach would share the )Tj
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(information and materials with all coaches in the LSC )Tj
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(Members at Large - Bert Toba and Jon Hayashida: Robin thanked Bert for h\
is help with zones. Jon )Tj
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(reported that all eight teams from the Big Island belong to the Big Isla\
nd Swimming organization. They )Tj
T*
(have submitted their meet schedule to Fred. They are using 5 pools for t\
heir meets; half of the meets are )Tj
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(in Kona and half are on the Hilo side; Barb Kopra is the chair of the or\
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(Barb be the Big Island representative to the LSC. )Tj
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( - Char Tester: Char distributed material about club membership that wil\
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(on at convention. A copy is attached to these minutes. Call Char if ther\
e are any questions concerning )Tj
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(the material. The LSC will decide how we will vote on these items at con\
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(Chew if you are not receiving mailings from USA Swimming. )Tj
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(Swimmer's Rep)Tj
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( - Adele Wada reporting for Terri Wada: Jennifer Toba is the new junior \
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(Terri will provide some recommended guidelines for the reps in attending\
convention. )Tj
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(Officials )Tj
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(- Dave Coleman: We need coaches to organize parents to receive officials\
training. Some )Tj
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(parents have received training and officials will be calling the trainee\
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(wants the trainees to complete their training by the end of short course\
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0 -2.557 TD
(New Business)Tj
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( )Tj
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(The nominations for the open positions for the 1999-2000 board were dist\
ributed. They were Age Group )Tj
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(Chair: Fred Tester; Treasurer: Lisa Aggas; Membership/Registration: Lyne\
tte Chew; Technical )Tj
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(Planning: Jon Hayashida. There were no nominations from the floor. Lisa \
Aggas announced that she )Tj
T*
(very recently found out that she will be leaving Hawaii in May but is wi\
lling to serve as Treasurer until )Tj
T*
(then. A motion was made and approved to accept the slate as presented by\
acclamation. )Tj
T*
(Robin announced that the Hawaiian Swimming shirts and caps are being sol\
d at the )Tj
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(The next board meeting will be on September 12 at 10am in Henry Hall at \
Chaminade University. The )Tj
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(only items on the agenda will be the 1999-2000 budget and decisions on t\
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(convention.)Tj
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(7. The meeting was adjourned at 3:30pm)Tj
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(Respectfully Submitted,)Tj
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(Kathy Fay )Tj
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(To: All Hawaiian Swimming LSC Members )Tj
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(Subject: Minutes, August 8, 1999 House of Delegates Meeting)Tj
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(Attachments: Profit and Loss Statement )Tj
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(OVC Request Form )Tj
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(The Hawaiian Swimming House of Delegates met on Sunday, August 8, 1999 a\
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