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Fees & Financials - KW Swim Team

Fees Overview

  • Swim Team Registration Fees

    • Charged and different for each Skill Group Level.
    • If a coach moves a swimmer from one group to another during a season, we will adjust your account for the difference between the two group fees. We will require you to pay the difference if your swimmer was moved up, or we will refund you the difference if your swimmer was moved down.
    • There is a $100 per family non-resident fee swimmers who are not in the Fox Chapel Area School District.
  • Meet Fees

  • Volunteer Incentive Fee (VIF) 

    • All KW Swim Team families are required to fulfill a certain number of volunteer requirements. Families who do not fulfill their volunteer requirements are charged a Volunteer Incentive Fee at the end of the season. (Just a reminder: In past years, the VIF was assessed at the beginning of the season and then reimbursed at the end of the season.)
    • During the season, all families are required to fulfill 4 volunteer credits. A volunteer credit is defined as volunteering at a meet/event or donating an item for concessions.
    • The VIF of $400 will be assessed at the end of the season for VIF credits not fulfilled. 1 VIF credit = $100 (subject to change, up to $400 for required and unfulfilled responsibilities).
    • If a family has already volunteered or made concessions donations at a home meet this past fall, those credits qualify and will be counted towards your total VIF credit for the season.
    • Review the jobs you’ve signed up for and your credits earned. (You must be signed into the website.)
    • If you have any questions regarding your remaining credits for the season, please feel free to contact us. Our meets are not possible without the support of our volunteers. As always, thank you for donating your time and goods!
  • $100 Fundraising Incentive Fee (FIF) per family

    • Each year, we ask families to sell lottery tickets to fundraise for the team. If a family sells all of the lottery tickets, the family can earn back the $100 FIF.
    • If a family does not fundraise, that family's account will forfeit (not earn back) the $100 fundraising incentive fee (FIF).
    • We give each family a fundraising packet with detailed information during the Fall / Winter season.
  • Travel Meet Fees

    • Charged for those swimmers who enter out-of-town meets. Look for Travel Fees on specific meet information documents when signing up for out-of-town meets.
    • We evaluate each meet to assess the number of swimmers registered to attend, the type of the meet, the length of the meet, and any reimbursements for the coach(es) from AMS. Travel meet fees are used to cover meals and lodging for our coaches while at the travel meet. We make every effort to keep travel meet fees as low as possible. Travel meet fees do not apply to meets not requiring an overnight stay by the coaches.
    • For Routine Team Travel meets such as Braun, Shaker Shark, IMX, etc., the travel surcharge is $50.00 or less per swimmer. Our team travel policy is to have at least 20 swimmers committed to a meet of this type for our team to attend. As the number of swimmers attending the meet increases, the surcharge decreases.
    • For Team Travel meets such as the Elite Showcase Classic in Florida, the travel surcharge is $125 per swimmer.
    • For Sectional meets, the travel surcharge is $125.00. Under AMS funding guidelines, both coaches and swimmers are eligible for an up to $250 reimbursement from AMS.
    • For National meets, the travel surcharge is $250.00. Under AMS funding guidelines, both coaches and swimmers are eligible for an up to $600 reimbursement from AMS.
    • For Olympic Trials, the travel surcharge is $500.00. Under AMS funding guidelines, both coaches and swimmers are eligible for an up to $2,000 reimbursement from AMS.

 

Your Account Payments

  • All families must have a current, valid credit card added to their Killer Whales online account for billing charges.
  • We charge accounts on the first of every month. If the first day of the month falls on a weekend, we will charge your account on the Monday immediately after the first.
  • Monthly charges cover Registration Fees (if you selected monthly billing), Meet Fees, Travel Fees (for out of town meets), Equipment, Team Gear, Event Fees, etc.
  • We understand that cards expire, can be compromised, and even get maxed out. The system will automatically send an email notification to you when your credit card declines the monthly billing charges. Please update your credit card information or add a new card to your account when you receive this email. If we have to send you a second email notification, you have until the tenth day of the month to update your credit card or add a new credit card, or your child(ren) will be removed from the water until the account is settled.

 

Common Financial Questions & Tasks

How do I view fees charged to my account?

  • Sign in to the KW website (top, right).
  • Enter your Username and Password, and click Login.
  • On the left, black column, click My Account, then click Invoices & Payments.
  • Click the Invoices tab at top.
  • Click Billing History.

To add or change your credit card:

  • Sign in to the KW website (top, right).
  • Enter your Username and Password, and click Login.
  • On the left, black column, click My Account, then click Set Up Autopay.
  • Click to Add New Card to add a new card.
  • Click Delete Card to remove the old card.
  • Click Update/Replace to change a card.

To make a payment on your account:

  • Sign in to the KW website (top, right).
  • Enter your Username and Password, and click Login.
  • On the left, black column, click My Account, then click Invoices & Payments.
  • Click the Make Payment tab at the top.
  • Click the yellow Use this card button next to the credit card you wish to have charged.
  • Click the Pay Now button.

 

Please contact us with any other billing questions.

KW Swim Team