VOLUNTEER OBLIGATION FOR HOME SWIM MEETS


The success of a Swim Club is dependent on active parent involvement and participation.

The BTSC recognizes both the generosity and necessity of volunteers to host swim meets.  It takes approximately 50 people to effectively run each session of a competitive swim meet. Volunteering at a BTSC home swim meet presents a unique opportunity for parents to participate in their athlete’s competitive experience while contributing to the overall success of the club.

This policy describes the requirements of all BTSC members to meet a volunteer obligation during home swim meets. It is the policy of the BTSC that all families with a swimmer participating in a competitive home swim meet shall adhere to the following:

 

DEFINITIONS:

Family Designate: A BTSC swimmer’s parent(s) or legal guardian(s), a swimmer over the age of 12 with the requisite officiating certification(s), or a delegate whom the swimmer’s parent(s) or legal guardian has appointed to fulfill the duty.

Home Meet:  A sanctioned competitive swim meet which is hosted by the BTSC.

Volunteer: An altruistic activity where an individual or group provides services for no financial or social gain, to benefit another person, group or organization.

 

PROCEDURE:

  1. All BTSC families shall appoint one or more family designates to fulfill their volunteer obligations for home competitive swim meets at which their athlete is competing.
  2. Family designates shall be identified via the online Team Unify system when registering for BTSC home meets.

  3. Each family with one or more swimmers competing in a competitive home meet shall work a minimum of two (2) meet sessions.  ​

  4. BTSC meet management, in conjunction with the Operations Manager shall track member volunteer participation at home meets.

  5. Families who do not meet the minimum volunteer requirements for a given home meet shall have a $50.00 fee per missed session add to their BTSC fees.

 

Any monies collected via this policy shall be directed back to active volunteering officials via the Officials Incentive Program.


 

WHAT HAPPENS IF I CAN'T MAKE MY COMMITTED SESSION?
 
We understand that life happens and sometimes families won't be able to be on deck to assist when BTSC is hosting a meet.  For this reason, you can arrange to have someone else work a session on your behalf, and your account will still be credited.
 
To find someone to cover for you, we suggest you use the member directory on our website to contact other families in the club:
  1. Login to your account at www.barrieswimming.ca
  2. In the side menu click Team Tools > Member Search*.
  3. Search for a name, search using a Roster Group, or click Display ALL.
  4. Select one or all accounts.
  5. Click Print Member Directory.
* note that families can choose to opt-out of being listed in the Membership Directory in their account settings, but you will find most members can be contacted via this listing.
 
You can use this contact information to ask if someone can work a session on your behalf at a home swim meet, perhaps offering to cover for their family at the next meet when your availability is better.  Once you arrange with someone to work on your behalf, you need to go in and sign-up for the job using your account on www.barrieswimming.ca (so your family gets the credit), but be sure to enter the name of the person who will actually be attending the meet to work the session.
 
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Alternatively, have the family covering your session(s) sign up on www.barrieswimming.ca, but in the optional contact info put "on behalf of <NAME>" in the field, and our officials' coordinator will ensure your account is credited for the session.
 
If you have questions or need help with properly signing up, please email officials@barrieswimming.ca