EBSC Registration

Welcome to the 2019-2020 Swim Season!

The EBSC Competitive Swim Team registration begins prior to the new swim season.  Any swimmers transferring from another team must first contact our Head Coach Gord Emmerson.

Returning Swimmer Registration Dates

W.J. Henderson Recreation Centre Lobby

  • August 14, 2019 - 6 to 8 p.m.
  • August 24, 2018 - 9 to 11 a.m.

If you are unable to participate in in-person registration, please arrange to meet with the Registrar-Peggy Brouillette to deliver your package to her by September 8. 

  • Any registrations received after this date will be processed as they come in. 
  • Delayed registration may affect a swimmer’s ability to train and participate in the first meet of the season.

New/GOLD Swimmer Registration Dates

Learn more about the Junior Barracuda Program and registration.

  • September 28, 2018 - 9 to 11 a.m. (Boys & Girls Club)

Registration is not permitted until an offer has been made following the Intro Camp.


How to Register

Please print and complete the NEW Registration Agreement and the Swim Family Account Info Form listed below for each individual swimmer and submit at registration as per Swim Ontario Policy. 

The Fees Worksheet will help you calculate what will be paid for training this year and includes information about the Levy Fees.

The Rowan's Law form (available in .docx or fillable .pdf formats) is required for concussion awareness.

Documents to PRINT & COMPLETE

If you have any questions regarding this registration process, please contact the Club Registrar – Peggy Brouillette


Registration Fees & Charges

Registration fees and charges for EBSC are broken down into several key parts.

  • Club Fees
  • Swim Ontario/ Swim Canada Fees
  • Participation Levy Fees
  • Swim Meet Fees

Registration Fees for the 2019/2020 Swim Season

(Does not include the Swim Ontario / Swim Canada Fees)

Training/ Roster Group

Club Registration Fee*

5 x Post-Dated Payments**

Gold

$1105

$221

Platinum

$1210

$242

Age Group 1

$1315

$263

Age Group 2

$1420

$284

Age Group 3

$1580

$316

Senior / National

$1932

$386.40

Varsity

$105

 

* Includes a Silicone Training Cap
** As per the Payment Schedule

 

Registration Fees for each additional swimmer from the same family

Training/ Roster Group

Club Registration Fee*

5 Post-Dated Payments**

Gold

$1028

$205.60

Platinum

$1126

$225.20

Age Group 1

$1223

$244.60

Age Group 2

$1321

$264.20

Age Group 3

$1470

$294.00

Senior

$1797

$359.40

Varsity

No discount

 

* Includes a Silicone Training Cap
** As per the Payment Schedule

 

Swim Ontario / Swim Canada Fees – Non-Refundable

  • These fees must be paid in full at the time of registration in accordance with Swim Ontario Policy.
  • Fees are based on your swimmer's age as of December 31, 2019

Age

SNC Fees

+ Swim Ontario Fees

HST

 Total SO/SC Fee

Fundamental: 8 & U

$31.00

$80.00

$10.40

$121.40

Skills: 9 & 10

$51.00

$80.00

$10.40

$141.40

Developmental: 11-14

$71.00

$80.00

$10.40

$161.40

Open: 15&O

$91.00

$80.00

$10.40

$181.40

Varsity

$45.50

$6.00

$0.78

$52.28

Post-Dated Payment Schedule

  • September 1* - Club Fees +  Swim Ontario Fees     
  • October 1 - Club Fees
  • November 1 - Club Fees
  • December 1 - Club Fees
  • January 1 - Club Fees

* Required to Pay SO/SNC Fees

Payment Processing by Credit Card only (through EBSC website)

  • Go to My Account then select Setup AutoPay and follow the instructions. If you have trouble, contact ebsccommunications@ernestownbarracudas.net or ebscwebmaster@ernestownbarracudas.net
  • If you do not have access to a credit card, contact the treasurer at ebsctreasurer@ernestownbarracudas.net
  • Families are responsible for updating their Credit Card information if their card expires mid-season.
  • Credit card accounts will be billed once a month (on the first day of the month) for all charges accrued during the previous month (eg. Club fees, SO/SNC fees, spirit wear, uniforms, meet fees, Levy Hour charges, etc.)

Option 1: Pay all fees at the time of Registration

  • 1 Club Registration Fee
  • 1 Swim Ontario / SNC Fee (Paid Separately from Above)
  • 1 Levy Hours fee (if applicable) paid on July 31, 2020

Option 2: 5 Post-Dated Payments

  • Club Registration Fee / 5
  • 1 Swim Ontario / SNC Fee (Billed with the first Club fees)
  • 1 Levy Hours fee (if applicable) paid on July 31, 2020 

Participation Levy Fees

All EBSC families are required to either volunteer with the club to earn participation levy hours or to pay for these hours at a rate of $10/hour. The Levy Program helps to ensure all swim families are equitably supporting the operational requirements of administering the club and helping the club to host swim meets. The goal is to have $0 collected in levy payments at the end of the year.

  • Each Swim Family Will be charged 1 Levy Payment (by Credit Card), based on their remaining hours' balance from their LEVY Category, on August 1, 2020.
  • Levy hours are submitted through the EBSC website swimmer family account.

Levy hour obligations are calculated as follows:

Number of years with the club

First Swimmer

For each additional swimmers add

First Year Swimmer

30 hours

15 hours

Second Year + Swimmer

50 hours

15 hours

Up to a maximum of 65 hours per family (regardless of the number of swimmers or years with the club)

Levy hours not completed by July 31st will be charged to credit card accounts at a rate of $10/hour.

There are many ways to earn your participation levy hours, including helping with fundraising, volunteering at swim meets, including swim meets hosted by other clubs. See the Participation Levy page on our website for more detail.

Please contact the Levy Coordinator Deborah Gavel at EBSCLevyCoordinator@ernestownbarracudas.net if you have more questions.


Swim Meet Fees

Meet Fees and the cost of travel to and from swim meets (+ accommodation if necessary) are the sole responsibility of the swimmer’s family.  Please factor these expenses into your Swim Season Budget. 

  • Swim meets are scheduled throughout the season for Competitive swimmers. Meets are held locally (Kingston & Belleville), throughout Ontario and sometimes Quebec. Entry standards and entry fees vary between meets. 
  • Meet packages and Swim Meet details (including entry standards) are posted to the website so that parents can commit to the meet. 
  • Coaches will propose events for new/ developing swimmers and discuss events with Senior & National Swimmers. 
  • Families may opt-out of swim meets or decide how many days/ events they will commit to.
  • As per EBSC By-Law, “Competitive Swimmer” means a swimmer who actively competes in a minimum of four (4) swim meets per swim season, or as determined by the Board.
  • Coaches enter swimmers into events in advance of each Meet. The number of sessions and events may be different for each Meet.
  • Coaches send out event entries in advance of the meet and provide a deadline to inform the coach if you need to make any changes or scratch from the meet.

NOTE: Once the coach has submitted the final meet entries, families will receive a billing notice for payment with a due date attached. You are responsible for paying the committed fees on time, even if your swimmer does not attend.

Typically swim meet fees are charged by the host swim club on a per-event basis. However, some swim meet fees will include a flat rate entry-amount regardless of the number of races entered. Some swim meet fees will be a combination flat rate entry fee plus a per race cost. This information will be detailed in the meet package (available on the EBSC website when it has been released to us). Swim Ontario collects a portion of entry fees from host clubs for every Ontario swim meet (currently $1 per swimmer, per event). These costs are included with the fees charged by the host club's swim meet entry fees. EBSC, like most clubs, charges swimmers for the full cost of meet entry fees so this Swim Ontario charge is passed on to swim families for each swimmer participating in a meet.

In addition to the meet fees charged by a host club, EBSC collects a $5 per swimmer per meet fee. These funds help pay for the cost of relay entries and coaching at a swim meet. This charge is a way to more directly apportion the costs associated with the club’s participation at a meet to only those swimmers who participate.


Refunds for Withdrawal from EBSC

Request for a Withdrawal from the Club and a Refund must be made in writing to the Board, via email to the Secretary or handed to the Head Coach.

  • Requests for Withdrawal and Refund will be considered at the Board level as per Section 2.05 of the By-Law.
  • No refunds will be issued after January 31 of the year, without written proof of a Medical Condition that prevents the swimmer from training/competing.