We've joined swim club.  I have so many questions!

Here is a compilation of some of the questions you may be asking... do not worry, the first season can be confusing! Another great resource is the Parent's Handbook and the Swimmer's Handbook which can be found under the "General Information" tab.


Q:  How much does it cost to join swim club? 
A: Registration fees are decided year to year based off budget projections.

Q:  Can I get a refund of my registration fees if something happens? 
A: A full refund, not including the BCSSA non-refundable insurance fee, will be provided only with written notification of withdrawal within the first 2 weeks of the season.  After that time, only medical withdrawals are accepted with a doctor's note excusing the swimmer for medical reasons.  A pro-rated credit towards the following season's registration fee will be provided.

Q: How much is the non-refundable BCSSA Insurance fee?
A: The BCSSA annual insurance fee is typically $43 ($35 provincial/$8 regional).  The insurance coverage is from May 1st to April 30th.

Q:  If my child needs a swim assessment, should I plan on attending both evaluation dates or just one?
A: You only need to come to one evaluation.  

Q: What is the evaluation criteria?
A: Swimmers must be able to swim the width of the pool (15m), unassisted, using a recognizable stroke.

Q: Where does the swim assessment occur?
A: It can change year to year but typically occurs at Kin Pool in Bowen Park.  Dates are set at the time of registration.

Q: Is the registration fee all the money that will need to be paid on the registration date? 
A: There is also a $100.00 Raffle fee for all families payable at time of registration and a $300.00 Service/Volunteer Hours fee (August 31). The Service/Volunteer fee will be invoiced to your account should you not fulfill your minimum hours obligation. 

Q: What is Community (Tag) Day?
A: Community (Tag) Day is a NWRSC tradition at local grocery stores. Swimmers promote the club and outdoor pool to the public.  They solicit for funds by politely asking shoppers as they come and go from the stores for donations to support the swim club. All donors receive a free public swim pass to show our appreciation.

Q: What are the Service/Volunteer Requirements?
A: As a non-profit organization, the club relies on the service efforts of its members to operate during the season. Each family is required to contribute a minimum of 10 hours of service throughout the year. This can take on many forms of volunteer work.  In a typical year, during our swim meet it may be setup, concession, traffic control, deck food or 50/50 sales etc. Other jobs may include working during our pancake breakfast or spaghetti dinner, timing at meets or any other job that you can contribute to ensure an enjoyable season for our swimmers.

Q: Where do I record my service hours?
A: On the Team Unify website in your account.

Q: What are any additional costs?
A: The registration fees cover all of your swimmer's practice time and coaching. There are additional fees if they participate in swim meets as well as incidental costs for optional extra curricular activities such as movie nights or other similar team building activities.

Q: What type of payment do you accept?
A: Credit Card for registration.  E-transfers can also be arranged.  Third Party 


Q: Do we have to attend all practices?
A: No, please come to as many as you can make. The more your swimmer attends the more they will improve.

Q: Does the schedule stay the same for the whole season?
A: No, there are 2 schedules: May/June and July/August.  For those who qualify for provincials, there is a third practice schedule.

Q: How many times per week will my child swim?
A: Depending on age and ability, swimmers will swim between four and six times per week.  Practices will be anywhere from 30 to 90 minutes in length, depending on age and ability.

Q: What does the practice schedule look like?
A: Practices are Monday to Friday with some early morning practices but mostly afternoon practices.  Younger/less experience swimmers typically start between around 3 and 5 pm and all practices are completed by around 8 pm. For a typical schedule (this is not the schedule for this year) click on the links - May/JuneJuly/August.  

Q: Do I get to choose when my son or daughter practices?
A: No.  The swimmers are evaluated during the first week and the Coaching Staff places them into the respective groups mainly based on swimming abilities.

Q: When is the best time to talk with my child’s coach?
A: Before or after practice is the best time to talk with coaches - not while they are coaching on deck.  You can also email your child’s coach any questions or concerns you may have.

Q: Can I watch my child swim (from the pool deck)?
A:  Parents are not permitted on the pool deck but can watch from the bleachers or anywhere outside the fence.

Q: How can my swimmer practice during the off season?
A: The Nanaimo White Rapids offer Fall/Winter Maintenance September to December & January to April, two times per week. To remain a summer swimmer you can only be coached swimming a maximum of 2 hours per week during the off season.

Swim Meets

Q: Where do I find information about swim meets?
A: On our club website.  Once dates are confirmed, upcoming swim meets are typically found under the events tab.

Q: Does my child have to attend a swim meet?
A: No they do not.  However, we highly recommend attending at least the Nanaimo Meet at the end of June.  A swimmer must compete at a regular season meet (not including the Blue & White inter-club meet) to be able to attend Regionals in August.  Swim meets are a great way for the kids to make new friends and develop bonds that will last a life time.  These are the moments when summer swim club memories are created.  If you don't want to commit your entire weekend to a swim meet you can choose to attend only one of the days of the meet.

Q: Who chooses what events my child will swim in at a swim meet?
A: Your child’s coach along with the head and assistant head coach will decide what events to enter your child in at each meet.

Q: Does it cost money to attend a swim meet?
A: Yes, costs vary per meet and are charged on a per race basis.  They typically range from about $6 to $8 per individual event plus about $2.50 per relay.  Prices & meet information can be found on the website.  

Q: When do I pay for my meet fees?
A: You will be billed for your meet fees at the end of each month.

Q: What is the Blue & White Meet in May?

A: It is an inter-club meet which is run like a swim meet. This is a great season opener and gets swimmers geared up for the upcoming meets. Lots of cheers and fun are had at this meet.


Q: What type of suit does my child need to wear?
A: It is recommended, but not mandatory for girls to wear a one piece bathing suit and for boys to wear jammers.  The most durable suit to wear is a polyester blend as it will last longer than a Lycra suit.   The kids can wear a wetsuit at practice but not at a swim meet.  Send questions to our Apparel Coordinator, Renay Deschaumbault - [email protected]

Q: Does my child need to wear a swim cap?
A: No, but it will help to reduce chlorine damage to the hair.  The best type of cap is a silicone cap.  Stay away from latex; latex caps are less expensive but difficult to put on and pull at the hair.  

Q: What is the best type of goggles?
A: Please get your child properly fitted for goggles (the Team Aquatics shop at the NAC is great at doing this).  It is important to have properly fitted goggles as leaky ones will be problematic. 

Q: How many apparel orders does the club do each season?
A: Typically two orders are put in but this can change yearly.  

Q: Where is the lost and found?
A: The Team room has a big barrel with lost items.  If you have lost goggles or a water bottle it could be located in the Coaches’ room.


Q: Who do I talk to if I have an unresolved issue?
A: Please contact the parent liaison at [email protected] 

Q: Where is important information located?
A: Most information is available on our this Website.  You can find detailed information on the operation of the swim club and swim meets in the Swimmer's and Parent's handbooks also found on this website.  During the season information is posted in the information cabinet on the fence and in family folders located at the pool during practices.

Q: How can I leave comments for the board of directors or head coach?
A: You can email [email protected] or [email protected] also check the "Contact Us" tab for other important email addresses.


Q: How many fundraisers does the club do each season?
A: Two, the mandatory fundraiser is Community (Tag) Day which occurs early May. Silent auction at the Nanaimo Swim Meet (we will ask for donations towards the auction in the middle of June).  In 2021, the raffle is the only mandatory fundraiser but the club would greatly appreciate your support with all fundraising activities.

Q: What is the Mile Swim?
A: There are 3 mile swims during the end of May and June (64 lengths of the pool).  Swimmers can use kick boards to help them complete their mile if needed.  If a swimmer completes all 3 mile swims they will receive the Triple Crown Award at the end of season awards night.

Q: Is it mandatory to attend the mile swim?
A: No, it is a fun club activity – it is amazing how many of the swimmers can swim the mile (yes even the division 1’s can complete the mile).

Q: What is Hell Week?
A: Hell Week takes place in the middle of July.  This event is planned to help strength and condition the swimmers before Regionals.  They will do various physical activities along with practices during the week.  If a swimmer completes all practices and all Hell Week activities they will be eligible to receive a special reward at the end of the week.

Q: Where do I find information about club awards?
A: There is a list of the major awards located in the Parent's handbook. The NWRSC Awards Night is traditionally the last Sunday in September each year.

Q: Where do I find club record times?
A: In the Swimmer Handbook and on the Wall Plaque located in the Team Room.

Q: How do I get reimbursed for expenses paid on behalf of the Swim Club?
A: You may find you are asked to purchase supplies for the swim club.  Expenses should be approved by the board prior to making purchases.  Submit your receipt with your name and an explanation of the expense to [email protected]  If there are other items on the receipt, circle to clearly indicate which you are requesting for reimbursement and submit the entire receipt or a copy.