Board Member Portfolios

President

  • Attends and chairs all meetings of the Members of TBT, special committees, and its Board of Directors (the Board).
  • Responsible for the general management and supervision of the affairs and the operation of TBT.
  • Will have signing authority for all TBT bank accounts.
  • Enters into contracts/agreements on behalf of TBT as directed by the Board.
  • Acts as the facility liaison with the Canada Games Complex (ie. contracts, memberships, registrations, safety concerns, room bookings, etc)
  • Oversees long- and short-term strategic planning for the Club and set objectives and priorities.
  • Oversees the duties of the hired staff with the direction of the Board.
  • Acts as liaison for all corporate sponsorship (grants, corporate donations).

Oversee and be the go-to person for the following Director portfolios:

  • Vice President, Treasurer, Secretary, Director of Meets

Monthly Reporting Expectations:

  • Current projects and contracts
  • Administrative Update
  • Short-term /Long-term report
  • Facility updates
  • Corporate Sponsorship Report
  • Upcoming and Outstanding tasks

Vice-President

  • Attends all meetings of the Members of TBT, special committees, and its Board.
  • In the absence and inability of the President, the Vice-President may take over all duties of the President.
  • Assists with the general management and supervision of the affairs and the operation of TBT.
  • In conjunction with the President, assists with short- and long-term strategic planning for TBT and sets objectives and priorities.
  • has signing authority for all TBT bank accounts.
  • Oversees and manages the Club Handbook, Club policies and procedures.

Oversees and be the go-to person for the following Director portfolios:

  • Director of Fundraising, Team Equipment, Community Relations, Travel

Monthly Reporting Expectations:

  • Current projects
  • Policy and Procedure Updates
  • Upcoming and Outstanding Tasks

Treasurer

  • Attends all meetings of the Members of TBT, special committees, and its Board.
  • Oversees the duties of the hired Bookkeeper of TBT
  • Oversees the full and accurate accounts of all receipts and disbursements of TBT
  • Ensures deposits of all monies or other valuable effects in the name and to the credit of TBT
  • Ensures monies are processed in a timely manner and funds are put in the bank no later than 1 week from receipt.
  • Oversees the disbursement of funds of TBT under the direction of the Board.
  • Creates the annual forecasted operational budget and present to the Board for approval - draft 1 shall be presented at least 6 weeks before the scheduled AGM.
  • Reports financial positions to the Board and membership as requested
  • Has signing authority for all TBT bank accounts.
  • Prepares and presents year-end reports to the Board and membership at the Annual General Meeting/General Meetings.
  • Arranges the year-end report to be reviewed by an independent certified accountant - approved by the Board.
  • Ensures all financial records, documents, deposit books are kept in a secure location in the TBT office. Items shall not be taken outside the office without permission of the Board. 

Monthly Reporting Expectations:

  • Current financial position
  • updates: operating budget, income statement, balance sheet
  • accounts receivable 
  • upcoming and outstanding tasks 

Secretary

  • Attends all meetings of the Members of TBT, special committees and its Board.
  • Records all facts and minutes at every Director or Executive meeting.
  • Be the custodian of the Seal of the Corporation and of all the books, papers, records, correspondence, contracts, and other documents belonging to the Corporation.
  • Has signing authority for all TBT bank accounts. 

Monthly Reporting Expectations:

  • Schedules and notifies all Board members 3-5 days in advance of monthly Director's meetings.
  • Creates monthly meeting agenda
  • Provides copies (printed and electronic) of minutes from the previous month's Board meeting.
  • Reports on upcoming and outstanding tasks.