Membership Fees - Last Updated 21 June 2019

Contents

  1. Overview of Membership Fees
  2. 2019-20 Fees

  3. Move-Ups and Transitions
    • Move Ups, Transitions and Membership Fees
    • Additional Implications of Move Ups

Overview of Membership Fees

For most swimmers, the swim club membership fees represent the bulk of their financial commitment for the season. These fees include the following major components:

  • Coaching costs 
  • Pool Time
  • National and Provincial Association Memberships

Membership fees do not include the following:

  • Governing Body Fee (Swim Ontario and Swim Canada)
  • The cost of participating in swim meets
  • The cost of participating in occasional social events
  • Charges related to any incomplete volunteer service points commitments
  • Charges related to any incomplete Swim-a-Thon fundraising obligation

We also provide several ways that you can reduce your financial commitment. Please see the "Reducing Your Fees" Section for more information on the following credits and discounts:

  • Multi-swimmer discount: by enrolling more siblings in the program, you get access to progressively greater discounts: 10% for the second swimmer, 20% for the third, 30% for the fourth and if you have a fifth, they swim free.
  • Bring a Friend Discount: recruit a new member from another family and receive a discount of up to $200
  • Gift Card Purchases: Buy your groceries using gift cards you buy through the Club and receive 3% back for every dollar you spend.
  • Other fundraising opportunities: Periodically throughout the year, the Club will make available other fundraising opportunities to reduce your fee commitment. The proceeds you raise from these opportunities are credited directly to your account.

2019-20 Fees

The following fee structure has been approved by the Upper Canada Swim Club Executive for the 2019-20 Swim Season

Please note, the following fees do not include Governing Body Fees, meet fees for competitive programs or guarantees related to Swim a Thon or Volunteer obligations. These fees are billed separately as they are incurred throughout the year.

Program Payment Plan 1st Swimmer 2nd Swimmer 3rd Swimmer 4th Swimmer 5th Swimmer
Bronze Annual $776.25 $698.63 $621.00 $543.38  No charge                  
  Monthly  $86.25 $77.63 $69.00 $60.38  No charge  
Silver Annual $1,119.96 $1007.96 $895.97 $783.97  No charge               
  Monthly  $124.44 $112.00 $99.55 $87.11  No charge                 
Gold Annual $1,456.20 $1,310.58 $1,164.96 $1,019.34  No charge 
  Monthly  $161.80 $145.62 $129.44 $113.26  No charge                 
Platinum Annual $1,680.75 $1,512.68 $1,344.60 $1,176.53  No charge
  Monthly $186.75 $168.08 $149.40 $130.73  No charge
National Annual $1,991.25 $1,792.13 $1,593.00 $1393.88  No charge                  
  Monthly  $221.25 $199.13 $177.00 $154.88  No charge                 
Non-Competitive (Junior Otter) Sessional  $ 215.00  $193.50   $172.00   $150.50   No charge  
Non-Competitive (Cross Train) Sessional $260.00 $234.00 $208.00 $182.00  No charge

 

Governing Body Fee

This is a single time fee which is paid to Swim Ontario and Swim Canada at the time in the season when the swimmer joins.  It covers club insurance for the swimmer and is based on whether the swimmer is competitve or non-competitve and age.  The table belows shows the fees.

Group Fee
Competitive - Age 8 and U $121.40
Competitive - Age 9 - 10 $141.40
Competitive - Age 11-14 $161.40
Competitive - Age 15 and O $181.40
Non-Competitive (All Ages) $52.55


Move Ups and Transitions

Membership Fees for the Club are determined by the program or level in which the swimmer is participating. At key points throughout the year, however, Coaching staff will sometimes move swimmers up into a new level based upon their progress in the season to date. These transition periods generally happen in January and April.

Sometimes, these “move ups” will be wholesale moves: a swimmer will entirely stop practices in the old level and start participating in all of the practices for the new level (as in the case when a swimmer moves up from Junior Otter to Bronze, for example).

In other cases, the swimmer might not quite be ready to make a wholesale move and therefore will begin a ‘transition’ process to the new level. This might consist of attending a mix of practices in both levels. For example, a swimmer in transition from Silver to Gold might begin by attending one or two workouts each week in the Gold level, while completing the remainder with the Silver group. Generally, these transitions are discussed and designed by the Coach in consultation with swimmers and parents with the goal of ensuring a smooth and happy transition.

In all cases, swimmers and parents are consulted on the move and have an opportunity to try out the new program for a period of time before they (and parents) commit to the change.

Move Ups, Transitions and Membership Fees

Parents are understandably often concerned about the cost of a move up to a new level, especially in cases where a ‘transitional’ approach to the change makes it difficult to understand fee implications.

Here are a few tips that will help you understand the process:

  1. Changes to a swimmer’s program will occur in January and April, roughly 1/3 and 2/3 through the season respectively
  2. A swimmer’s level is determined by the level in which they are swimming the majority of their practices. For example, if a Silver swimmer swims 1 out of 4 practices with Gold as a part of a transition, they will still be deemed to be in Silver. On the other hand, if another swimmer swims with Silver for 2 practices per week and Bronze for 1 practice, they will be deemed to have ‘moved up’ to Silver.
  3. The swimmer’s level determines their membership fees.
  4. Changes to fees will occur in January and April only. For example, if your Silver swimmer starts out in January doing 1 Gold practice per week and gradually works up to the full Gold schedule by April, the fee change will take effect in April.
  5. Fees for the new level are prorated based upon the amount of time remaining in the swim season. If your swimmer’s level changes in January, the change to your membership fees will reflect 2/3 of the cost of the new level. If the level changes in April, the change to fees will reflect 1/3 of the year spent at the new level. For example, if you pay for one session of Junior Otter in September and in January your swimmer moves up to Bronze, then you will be charged 2/3 of the Bronze fees for the year.

Additional Implications of Move Ups and Transitions

Especially in cases in which a swimmer is moving up from Junior Otter to one of the competitive levels, a change in membership fees is accompanied by the addition of other obligations such as volunteer service hours and meet fees.

Volunteer Hours

  • Volunteer hour obligations will only change in instances in which a Junior Otter or Cross Trainer transitions to a competitive program, or a Bronze transitions to a Silver or above. Volunteer obligations for all competitive programs are the same, except for the Bronze program. A Bronze family only requires 10 volunteer points, while families with a Silver swimmer or higher require 15 volunteer points. 
  • As is the case for membership fees, volunteer hour obligations will only be changed in January or April and will be prorated depending on the amount of season remaining at the time. (2/3 or 1/3 depending on whether the move up occurs in January or April respectively).

Meet Fees

  • A move up in level may also be accompanied by attendance at more swim meets.
  • Meet fees are invoiced based upon the number of meets and events swum as they occur.
  • An administrative fee of $20 per swimmer per meet is charged for all invitational and Regional level meets to assist with coaching expenses for the meet
  • A $30 administrative fee per swimmer per meet will be charged for Provincial meets and a $40 administrative fee per swimmer per meet will be charged for National level meets.