All new members receive a hard copy of this handbook upon completing registration. If you need a new copy please ask Coach Melinda.
Ski Hi Aquatics Team Policies Handbook
Table of Contents
Introduction.................................................................................................4
Why swim? ..............................................................................................4
What is Ski Hi Aquatics? ……………………....................................................4
Mission Statement, Vision, & Philosophy .................................................4
SHA’s History ............................................................................................5
SHA’s Comprehensive Future..................................................................5
The Ski Hi Aquatics Team........................................................................5
Coaches Role ..........................................................................................6
Parent/Guardian’s Role............................................................................6
Parent Code of Conduct ..........................................................................6
Release of Liability................................................................................7
Practice Group Descriptions.....................................................................7
Practice Group Assignments ................................................................7
Swimmer Code of Conduct ....................................................................8
Safety and Behavior ...........................................................................9
Equipment ................................................................................................9
Lost & Found ............................................................................................10
Dues & Association Memberships ............................................................10
Payment terms.......................................................................................10
USA Swimming/Colorado Swimming Inc. Membership........................10 Suspension.........................................................................................11 Fundraising...............................................................................................11
Opportunities to Meet Fundraising Requirement....................................11
Volunteering .............................................................................................11
Volunteer Requirements ........................................................................11
On-deck volunteering.........................................................................11
SHA Home meet volunteering.............................................................11
Away meet volunteering......................................................................11
Other Away Meet Assistance..............................................................12
Methods for Meeting On-deck Volunteer Hours Requirement.............12
Annual Break ............................................................................................12
Trial Memberships ....................................................................................12
Family Discounts ......................................................................................12
RAA Scholarships.....................................................................................12
Club Communication.................................................................................12
Web site.................................................................................................13
E-mail ....................................................................................................13
Text Messaging .....................................................................................13
Concerns ...............................................................................................13
Swim Meets ..............................................................................................13
Swim Meet Procedures..........................................................................13
Signing Up for a Swim Meet ..................................................................14
Important Swim Meet Information ..........................................................14
Meet Sheet ........................................................................................15
Timeline for the Swim Meet ................................................................15
Timing Assignments ...........................................................................15
Introduction
The purpose of this handbook is two-fold: to explain to new members just what Ski Hi Aquatics is and to outline various policies that affect all swimmers, year after year. It should be read by all families so that they may become familiar with important facts and rules of the club.
Why swim?
The USA Swimming age group swimming program is America's largest program of guided fitness activity for children. Age group swimming builds a strong foundation for a lifetime of good health, by teaching healthy fitness habits. Physical Development Swimming is considered the ideal activity for developing muscular and skeletal growth by many physicians and pediatricians. Why do doctors like it so much? Swimming develops high quality aerobic endurance, the most important key to physical fitness. In other sports an hour of practice may yield as little as 10 minutes of meaningful exercise. Age group swimming teams use every precious minute of practice time developing fitness and teaching skills. Swimming does a better job in proportional muscular development by using all the body's major muscle groups. No other sport does this as well. Swimming enhances children's natural flexibility (at a time when they ordinarily begin to lose it) by exercising all of their major joints through a full range of motion. Swimming helps develop superior coordination because it requires combinations of complex movements of all parts of the body, enhancing harmonious muscle function, grace, and fluidity of movement. Swimming is the most injury-free of all children's sports. Swimming is a sport that will bring kids fitness and enjoyment for life. Participants in Master's Swimming programs are still training and racing well into their 80's.
Intellectual Competence In addition to physical development, children can develop greater intellectual competence by participating in a guided program of physical activity. Learning and using swimming skills engages the thinking processes. As they learn new techniques, children must develop and plan movement sequences. They improve by exploring new ideas. They learn that greater progress results from using their creative talents. Self-expression can be just as much physical as intellectual. Finally their accomplishments in learning and using new skills contribute to a stronger self image.
What is Ski Hi Aquatics?
Ski Hi Aquatics (SHA) is a coach owned swim club and business. Our club is governed by the United States Swimming, Inc. and Colorado Swimming Inc. (CSI) organizations. SHA has been serving the San Luis Valley for three years providing a year round program for athletes.
Mission Statement, Vision, & Philosophy Mission Statement
Ski Hi Aquatics (SHA) aims to create an environment where individuals of all ages and abilities can experience the enjoyment of, and can reach personal excellence in, the sport of swimming.
Vision
SHA’s vision is to develop and maintain a program that will produce elite swimmers, who will represent the San Luis Valley in all levels of swim competition.
Philosophy
Teamwork:
Ski Hi Aquatics (SHA) is a team that is built upon the commitment, support, swimmers, parents/guardians, and the community at large. SHA believes that its success in achieving the team’s goals is dependent upon the cooperation of all members.
Coaching:
SHA is committed to providing comprehensive, expert swim/stroke training by an experienced coaching team. In addition to swim training, SHA promotes the practice of healthy lifestyle habits, such as good nutrition and sleep.
The Swimmer:
SHA believes that each swimmer is an individual with different backgrounds, needs, and goals. The club focuses on the development of positive self-esteem and individual goal setting. The team encourages swimmers to represent SHA by participating competitively on a year round basis. SHA believes that all members should model team spirit and sportsmanship. SHA parents/guardians & coaching staff are extremely proud of the accomplishments of their athletes over the years. Since its inception in 2014, SHA has represented the San Luis Valley in all levels of competition.
SHA Swim Lesson Program:
The SHA Swim Lesson Program offers private and group swim lessons for individuals of all ages. USA Swimming Certified Instructors provide beginning instruction for the non-swimmer, as well as advanced stroke training for experienced swimmers.
SHA Summer League :
The SHA Summer League is a recreational swim team that operates from April through the end of July at the Adams State University pool. SHA is a part of SECAL (South Eastern Colorado Aquatics League). The team is an introduction to the world of competitive swimming. By providing regular social, team-building opportunities, SHA hopes to nurture the team and to instill a sense of team pride. Parents/guardians and swimmers will be more motivated to be a part of SHA, when they feel valued and enjoy themselves. The team will build relationships within the community and seek business sponsorships to establish a strong financial base for future growth.
Media – Articles that highlight the accomplishments of our swimmers at swim meets will be submitted as much as possible to the local news media.
Community Events – Participation in local events, such as local parades and other family fairs, will make our team more recognizable and serve as a recruitment opportunity.
Team Website – SHA’s website will showcase our team and provide a valuable recruitment tool. The website will also provide a sponsorship tool for the team and an opportunity for interested businesses.
Coaches Role- All SHA coaches must meet high criteria set forth by USA Swimming. Each coach is a certified lifeguard and holds a current First Aid and CPR Training for the Professional Rescuer certification. Coaches are also required to complete the USA Swimming Safety Training for Coaches Course. SHA coaches have also passed a background check. All of the above requirements must be kept up to date for a swim coach to remain in good standing with USA Swimming. SHA coaches’ main responsibility is to mold all of our swimmers into the best swimmers that they can be. In addition, coaches mentor swimmers in life skills and positive values. Coaches shall build relationships with team families, to achieve mutually-set goals for each swimmer. Coaches also help the team to build relationships with other aquatic organizations.
Parent/Guardian’s Role- As the Parent/Guardian of a competitive swimmer, your main responsibility is to provide a caring, supporting environment. This support will encourage your child to feel good about his or her interest in competitive swimming. Show your support by ensuring your swimmer’s attendance at practices and swim meets. Parents/guardians are not participants on their child’s team but contribute to the success experienced by the swimmer and his or her team. Parents/guardians serve as role models, and children frequently emulate their attitudes. Strive to be a positive role model. Most important, show good sportsmanship at all times toward coaches, officials and other teams.
Code of Conduct
Parent Code of Conduct- As a Parent of the Ski Hi Aquatics (SHA) Swim Team, I will abide by the following code of conduct:
1. Practice teamwork with all parents, swimmers & coaches by supporting the values of Discipline, Loyalty, Commitment & Hard Work.
2. As a parent, I will not coach or instruct the team or any swimmer at a practice or meets (from the stands or any other area) or interfere with coaches on the pool deck. Any communication with the coaching staff will occur either prior to the start of a coaches shift or after the conclusion of his/her coaching day.
3. Demonstrate good sportsmanship by conducting myself in a manner that earns the respect of my child, other swimmers, parents, officials & the coaches at meets & practices.
4. Maintain self-control at all times & know my role. Swimmers – swim, Coaches - coach, Officials – officiate, Parents –parent.
5. Enjoy involvement with the SHA Swim Team by supporting the swimmers, coaches & other parents with positive communications & actions.
6. During competitions, questions or concerns regarding decisions made by meet officials are directed to a member of our coaching staff only.
7. As a parent, I understand that criticizing, name-calling, use of abusive language or gestures directed toward the coaches, officials, &/or any participating swimmer will not be permitted or tolerated.
I understand and agree to the above terms and condition of the Ski Hi Aquatics Swim Team in exchange for the privilege of my child(ren), registered with this agreement, to participate in the activities and swimming program of the Ski Hi Aquatics Swim Team. Should I conduct myself in such a way that brings discredit or discord to SHA, or USA Swimming I voluntarily subject myself to disciplinary action. SHA maintains the right to terminate any membership with/without cause in the interest of our vision, mission and objectives. SHA maintains the right to terminate any membership with/without cause in the interest of its vision, mission and objectives.
Release of Liability- The release of Liability can be found on the registration site and must be signed by all families joining SHA. It reads “By registering my child(ren) with the Ski Hi Aquatics, I agree to participate (or allow my child(ren) and family members to participate) in the Ski Hi Aquatics, and hereby release Ski Hi Aquatics, its directors, officers, agents, coaches, and employees from liability for any injury that might occur to myself (or to my child(ren) and family members) while participating in the Ski Hi Aquatics program, including travel to and from training sessions, swim meets or other scheduled team activities.”
I agree to indemnify and hold harmless the above mentioned organizations and/or individuals, their agents and/or employees, against any and all liability for personal injury, including injuries resulting in death to me, my child(ren) and/or other family members, or damage to my property, the property to my child(ren) and/or other family members, or both, while I (or my child(ren) or family members) participating in the Ski Hi Aquatics program.
Swimmer’s Training Group Descriptions-
SHA’s practice group guidelines have been developed by its coaches to maximize the growth and development of swim techniques for its swimmers of all levels. Swimmers of similar age and abilities will be grouped together to reach the goals set for each level. The assignment of swimmers to a group shall be the decision of the coaching staff. Swimmers may be promoted to the next group upon fulfillment of the previous group’s goals.
Green Group- Age 6 and over
Eligibility: Swimmers must be able to swim a 25 freestyle and backstroke. Goal: To swim 25 yards of each stroke to USA Swimming standards. Focus: Butterfly and breaststroke will be introduced.
Bronze Group- Age 8 and over
Eligibility: Swimmers must be able to swim a 25 freestyle and backstroke. Goal: To swim 25 yards of each stroke to USA Swimming standards. Focus : All four strokes will continued to be developed plus the 100 IM.
Silver Group- Age 9 and over
Eligibility: Swimmers in this group should meet time standards set by the coaches for specific test sets that will be completed on a monthly basis. Ex: 10x50’s on 1:00 Goal: To compete in swim meets and qualify for our League Championship meet and the Summer State meet. Focus: Swimmers will focus on improving technique of all four strokes, as well as the 200 IM. Greater emphasis on aerobic swimming will take place.
Gold Group- Age 12 and over
Eligibility: Swimmers in this group should meet time standards set by the coaches for specific test sets that will be completed on a monthly basis. Ex: 20x100’s freestyle on 1:25 Goal: To continue to improve technique in all four strokes, as well as the 200 IM. Focus: Swimmers will continue to improve technique in all four strokes, as well as the 200 IM.
Swimmer Code of Conduct-
As a swimmer & member of the Ski Hi Aquatics (SHA) Swim Team, I will abide by the following code of conduct:
1. I will conduct myself with dignity and respect for others and for the property of others.
2. I will be on time for practice, training sessions, and meets.
3. I will comply with all team rules.
4. As a matter of team pride & courtesy to meet hosts, pool facility operators, & janitorial staff member, swimmers I will leave the SHA team area in a neat & clean condition at the conclusion of each practice session. I understand this also applies to pool locker/rest rooms, bleacher areas, pool decks, etc.
5. I will practice and teach good sportsmanship.
6. I will promote positive team spirit will offer congratulations and encouragement to his/her opponents.
7. I will support my teammates at practice and at competition. Working together as a unit will benefit each team member and is an important part of SHA spirit.
8. I will follow verbal directions of the coaching staff. At no time will disrespectful attitudes and morale by any swimmer be tolerated.
9. I will respect the rights and space requirements of other groups using the swimming facility.
10. I will follow the Code of Conduct at home, at away events and at any event where SHA is represented.
Prohibited Behavior:
I understand that at no times will the following be accepted:
1. Use or possession of any illegal substance (i.e. alcohol, drugs, tobacco).
2. Destructive behavior.
3. Inappropriate or unruly behavior, including fighting or striking another athlete.
4. Inappropriate language (swearing or derogatory comments) or lying.
5. Stealing and vandalism.
6. Bullying or isolating another swimmer.
7. Interference with the progress of another swimmer during practice or at any other time.
Consequences for Violation of the Code of Conduct:
This code shall be in force for all SHA swimmers during practice, during swim meets, and at events sponsored by, or in which, SHA Swim Team is represented.
Disciplinary actions can range from, but are not limited to; reprimands, repetitions of a drill, push ups, etc., being sent home from practice or meets at the parents’ expense, expulsion from the team, being barred from competition, or receiving any other disciplinary action that the coaches deem necessary if a member fails to adhere to the Code in part or in whole.
SUSPENSION: Coaches may suspend a swimmer from practice for disciplinary reason for a maximum of three days. Coaches may also recommend to the board that a swimmer be expelled from the club if in his/her judgment, the swimmer is unable to conform to the disciplinary guidelines established for swim practice and club participation.
Safety and Behavior
Ski Hi Aquatics reserves the right to terminate the membership of any individual whose behavior places the SHA in an unfavorable light or jeopardizes our participation in any pool use or sporting event. All swimmers are expected to demonstrate good sportsmanship and act as appropriate ambassadors for the club. They should act as role models for other swimmers at all times.
Equipment
Check with your coach–not all items are required for all groups:
Practice Suit (must be specifically designed for competition and training)
Goggles
Cap
Fins
Paddles (hand & finger)
Pull Buoy
Team Attire:
SHA Team Suit or other pre-approved suits required for all swimmers at meets. Tech suits must be approved by the coaching staff before use. Tech suits are discouraged at regular age group meets. They should be worn only at championship meets or when a swimmer is trying to qualify for a championship meet.
SHA Team Cap (required for all swimmers at meets)
Practice equipment and team suits may be purchased online. Check the SHA website for our approved vendor. Team caps can be purchased on deck at the ASU pool. We also try to have team caps available at meets. New team suits are chosen about once every two years. When a new team suit is adopted swimmers will be asked to purchase the new design. However, allowance will be made for a time for swimmers to wear their previous season’s suit.
T-shirts, sweatshirts and other items, marked with the team name and/or logo are available for purchase through Custom Apparel, LLC . Team attire is strongly suggested to be worn at all meets. Parkas are a highly recommended item to keep swimmers comfortable after workouts, between events at meets and during inclement weather. Visit the SHA website, www.skihiaquatics.com, for a link to our approved vendors.
Team caps, required at all meets, are available from coach Hunzeker.
Lost & Found-
You are strongly encouraged to label all of your swimmers equipment. Labeled equipment found at practice can easily be returned to the swimmer. Unlabeled equipment found around the pool deck will be placed in the pool office. It will be kept for 30 days and then if not claimed will become property of the team. Swimmers should keep all personal belongings on the pool deck and not in the locker room during practice sessions. The locker rooms can be used by others groups. The club is not responsible for lost or stolen items.
Dues & Association Memberships
Payment terms-Monthly dues
In consideration of the participation of the swimmer(s) in SHA’s competitive swim program, the Parent/Guardian agrees to pay the dues for the Swimmer’s practice level that is set forth. Monthly payment of dues shall be due and payable on the first day of each month, for 11 months, September through July. Dues may be prepaid at any time. Swimmers are expected to pay for the entire month no matter how many days they attend practice. If the Swimmer is transferred to a different squad by the coaching staff, the fees for the new squad level will be invoiced in the next billing cycle. If advance payments have been made the difference will be invoiced to the swimmers account. If the monthly dues payment is not received in full by the 10th of the month, a late fee of $5 per day will be assessed to the family’s dues account. Payments may be given to Coach Hunzeker at the pool during practice or mailed to: Ski Hi Aquatics, 458 Washington St, Monte Vista Co 81144 (preferred method) or paid by credit card or ACH on our website, www.skihiaquatics.com.
Swimmers are expected to pay dues for the entire month no matter how many days they attend practice. However, if the swimmer/parent notifies the coaches in writing at least 5 days prior to the start of the month in which they plan to not swim, dues shall be waived. In order to reactivate the account the swimmer/parent notifies the billing specialist in writing at least 5 days before the start of the month in which the swimmer will return.
There will be no reduction in fundraising or on-deck volunteer requirements as these are annual commitments.
USA Swimming/Colorado Swimming Membership-
All swimmers must be registered with Colorado Swimming, Inc(CSI), our local USA Swimming organization. This annual CSI membership fee of $60 per swimmer is due upon new membership registration and upon renewal of memberships. The CSI membership is an annual membership from September 2016 through December 2017. A discounted annual CSI membership fee is available, if the Parent/Guardian submits a current Federal Subsidized Lunch letter from their child’s school with initial registration and/or upon renewal. (An original of the letter must be sent to CSI with the CSI form and fee.) New swimmers will be suspended from practice with the team until the issue is resolved if their CSI registration has not been completed within 10 days of registration. Renewing swimmers must pay for CSI renewal and provide any required paperwork (forms, letters, etc) at time of registration.
Suspension-
If the monthly dues payment is not received in full by the last day of the month, a notice of delinquency will be e-mailed. If Parent/Guardian fails to pay any delinquent dues or assessment, including late fees, within 14 days from the date of such notice of delinquency, the Swimmer shall be suspended from further participation in all SHA activities, including, but not limited to, practices and meets. If Parent/Guardian becomes delinquent in payment of dues or assessments because of financial hardship, he/she may apply for a waiver of late fees and suspension. A waiver may be granted if satisfactory arrangements are made for payment of the delinquent amounts. He/she may also apply for a scholarship once the account is current.
Fundraising
Fundraising requirement
In order to purchase and maintain our equipment we must engage on fundraising. Your family will be responsible to raise a minimum of $55 per swimmer per year. This is an annual commitment and will not be prorated should you take time off or leave the team. Fundraising opportunities include but are not limited to sponsorships, home meets, meet program advertising, and team fundraising dinners. Families who do not wish to participate in the fundraising programs offered by SHA may do so by paying an additional $5 per swimmer per month with their monthly dues.
Volunteering
Volunteer Requirements- On-deck volunteering
Your family must volunteer a minimum six (6) hours of their time to help run the SHA swim team. This is above and beyond hours required at home meets that SHA hosts and at away meets (see below). This is an annual commitment and will not be prorated should you take time off or leave the team. If your family fails to fulfill your requirement you will be assessed a $40 fee per hour for the balance remaining at the end of July. This amount will be invoiced in the August billing cycle or on the day your swimmer leaves the program.
SHA Home meet volunteering
Your family must provide one adult to volunteer at each SHA hosted meet. The time required of each family depends upon the size and duration of the meet. Your family is required to volunteer regardless of whether your swimmer(s) participates in the meet. Failure to meet this requirement will result in an assessment of $40 for each family not volunteering.
Away meet volunteering
Your family is required to volunteer time at away meets that your swimmer(s) participates in. If you are not able to work it is YOUR responsibility to find someone to work for you. The penalties for failing to meet timing requirement are First offence: Written warning Second offense: $20 Third offense: Suspension of meet privileges
Other Away Meet Assistance
In order to make a more organized and enjoyable meet experience for all swim meet participants, SHA requests that parents/guardians participate in various volunteer opportunities. A team commune is essential for cohesiveness and comfort, and to achieve this we need parents/guardians to set up the team’s easy ups at each meet. On-deck volunteer hours (one hour per meet) will be given to any family taking or returning EZ-up(s) to an away meet. SHA encourages its families to help orient new swimmers to meet protocol at their first swim meet. We ask that you mentor a new family at one meet during the year. This is not considered an on-deck volunteer job and, as such, will not earn volunteer credit. The swimmers enjoy partaking of the snack table during the meet, so we hope that families will contribute a little snack at one at home meet during the year. Please consider our athletes’ well being and bring healthy snacks. This is not considered an on-deck volunteer job and, as such, will not earn volunteer credit.
Methods for Meeting On-deck Volunteer Hours Requirement Parents/Guardians: Setting up, preparing, cooking, cleaning up for team social or fundraising events, as well as Summer League Snack Bars Coordinating and working special social events, such as Christmas Party and Banquet Attending community event, recruitment fair, participating in bringing or returning EZ-Ups (1 hour per meet) Helping with SHA team social events
Community Service Projects
To emphasize service and to give back to the community of Alamosa that supports the SHA swim team, the team may coordinate various community service projects. Participation is encouraged. Volunteer credit may be offered for these charitable events. The number of hours for these various volunteer opportunities will be determined by the hours worked unless otherwise stated. A volunteer sign-up sheet MUST be made available by the person coordinating the event and completed by the volunteer(s) for credit to be given. If you are working an event and no one gives you the form to fill out please ask for it.
Annual Break
All squads receive a one month break at the end of the summer competition season. This is usually the whole month of August.
Trial Memberships
Trial Memberships are available to new members only. The purpose of trial membership is to give families an opportunity to try the sport of competitive swimming prior to making a substantial financial commitment. Trial memberships last for two consecutive swim weeks and cost $25.
Family Discounts
Families with three or more participants are eligible for a discount of 20% off of their monthly dues. Discounts are not available for families using scholarships or other forms of dues assistance.
Club Communication
Web site
SHA’s primary methods of communication are e-mail and the team website, www.skihiaquatics.com. The website includes squad calendars, news and events and job sign-up tabs. The site is updated regularly. Please check for new and updated information. You may also access your swimmer’s best times on this web site.
SHA encourages open communication. Please feel free to email coaches or telephone us (719-480-5324).
E-mails will be sent to inform parents/guardians and swimmers of upcoming events, such as swim meets, team social events, fundraising opportunities, volunteer events, etc. Be sure to keep your e-mail address current on the website. If you need help updating it ask the coaches or send an email to [email protected]. You may visit our website to send an e-mail to the coaches. You may also e-mail [email protected] with any questions, concerns, or notifications.
Text Messaging
Use the communication editor located in your account on the website to add or remove email addresses and text messaging devices. Text messaging is used for coach-drive time-sensitive messages, such as pool closures or practice changes.
NOTE: The first account email address is your login ID. Changing it will change your login username
Concerns
As in any organization involving significant numbers of families SHA cannot always be all things to all people. Although conflicts in our club are few, they occasionally arise, and we have a protocol for dealing with them. If you have a concern about administration of the club, coaching, finances, other swimmers’ behavior, other parents’/guardians’ behavior, or other related matters, please contact Coach Hunzeker. Your concern will be taken into consideration and mediated.
Swim Meets
By its very name, the purpose of competitive swimming is to compete and that means attending swim meets! Individuals seeking membership in the Ski Hi Aquatics should understand that we are a competitive team, not a recreational team. Swimmers should be willing to accept the responsibility of membership and participate in meets. For many new swimmers, taking the first step and going to their first competitive meet is a big undertaking. Our coaches understand this and are happy to share information about each meet and what meets may be good for beginners.
Swim Meet Procedures
As a competitive swim team, we encourage but do not require all of our swimmers to attend swim meets and compete in events recommended by their coaches. Swim meets provide an opportunity for the swimmers to measure the progress of their training and practice. They are also a social time, which enables the swimmers to build friendships with fellow teammates. All swimmers must compete in all of the SHA home meets they qualify for, unless excused by the coach.
Swimmer Events
Your swimmer’s coach will select the events that they will participate in.
The coaching plan, swimmer ability, coach-swimmer goals, and other factors will be considered as the events are being selected. Swimmers and parents/guardians are able to request events during the sign up process, but the coaches make the final decision. Newer swimmers will initially be placed in events that they will succeed in. As their skills build, they will be placed in more challenging events as determined by their coach.
Meet Fees
A meet entry fee (approximately $6.00) and event fees (approximately $3.00 per event) are required for entry in a swim meet. Meet fees for swim meets are the responsibility of the parent. The Meet Administrator will invoice the swimmer’s account and payments may be made along with the following month’s dues. Delinquent meet fees will result in a suspension in meet privileges until the swimmer’s account becomes current. Upon passage of the meet sign up deadline, SHA submits all entries and meet fees to the hosting team. Meet fees are non-refundable to SHA once they have been. If a swimmer is unable to attend the meet (for any reason) after the submission of the entries and payment, the swimmer will still be responsible for payment of the meet fees. If SHA coaches or staff make an error in a swimmer’s entries, the team will be responsible for the subsequent erroneous fees.
Signing Up for a Swim Meet
Not all Groups attend the same meets throughout the season, so please check the Meet Schedule to determine if a swim meet is appropriate for your swimmer’s level before you commit. Please pay particular attention to the deadline and commit your swimmer through your www.skihiaquatics.com account as early as possible!
E-mail from Team
Each family will receive an e-mail from SHA approximately 2 weeks before each swim meet. The e-mail will contain a link to the SHA website where you can either commit to the meet or decline entry.
Commit to this Event
The EVENT SIGN UP page will bring up a chart with the swimmer(s)’ name(s) from your family. Click on the swimmer’s name in the left column. A commit to the event heading will appear for that swimmer. When accessing the pull down bar, there will be a choice of “yes, please sign (name) up for this event” or “no, thanks (name) will not attend this event.” Please mark NO if you do not plan on attending, so that the coach knows that you have considered your attendance at the meet. If you mark YES, you will have a choice of session to attend. If the meet is held on Saturday and Sunday, you may select one or both days to attend. Make sure to select the rectangular box on the bottom right corner that states “save changes” or your request will not be processed. The screen will change to show the athlete’s name, a box with a check mark, and “committed.” You must repeat this process for each of the swimmers in your family.
Notes to the Coach
On the EVENT SIGN UP page, there is a rectangular box for notes. Although the coaches will select the events that your swimmer will participate in, you may place a request or suggestion to the coach in the notes section. Please note that your swimmer may not be able to participate in various events due to a minimum or maximum time requirement. The coach will ultimately determine if the event is appropriate for the swimmer.
Confirming your Events
SHA recommends that you return to the EVENT SIGN UP page to see which events your coach has selected for your swimmer. Do this as soon as possible after the meet closing date, which can be found on the meet form. If you find an error, please contact your coach immediately.
Important Swim Meet Information
Meet Sheet
Each swim meet will have a meet sheet that will provide information such as location, date, time, directions, events, cost of events, etc. Please consult this meet sheet prior to signing up. It can be accessed through the SHA website, Events tab. This will take you to the Event page where you can select the meet and see a brief description. The meet sheet may be found under the Forms/Documents heading, as a .pdf document listed in red. Click on the .pdf heading and the meet sheet will open.
Timeline for the Swim Meet
Some swim teams provide a timeline for the swim meet. The timeline will show the estimated time for each event, which will allow you to better plan your weekend. You may visit the same Forms/Document heading as for the meet sheet above, to see if a timeline is available. Do not use this timeline to determine your arrival time at the meet. Your swimmers’ coach will tell them when to arrive for warm-up.
Timing Assignments
All swimmers attending a swim meet must provide a timer for the time assigned to them by the Away Meet Coordinator or Coach. Timers must be at least 16 years of age. SHA will provide timing assignments based on the number of chairs required, the number of swimmers/families in attendance.
I _____________________________ have read the Ski Hi Aquatics Team Handbook, particularly the Parental and Swimmer Code of Conduct and understand all the rules/regulations set forth.
_________________________
Signature of Parent
_________________________
Signature of Swimmer
