Club Resources & Documents

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Please note that USA Swimming memberships are only valid for ONE calendar year.  Non-athletes, Year round athletes, and club memberships all expire at the end of each calendar year.  Seasonal memberships are valid for about 4 months, typically from early April through late August of each year. Because the calendar year and the fiscal year overlap by 4 months, renewals of any Year-Round memberships may take place as early as September 1 and be valid for the next membership year (which will end on December 31 of the following calendar year). After August 31st of each year, we can no longer accept memberships from the previous registration year. Please use only the latest (most recently dated) forms (found below) and discard any old ones.

Club Membership Application

2022 Club Membership Application

2022 Required Signature Page (PDF | DOC) 

2022 Facility Use Addendum (PDF | DOC)

2022 Assistant Coach Addendum (PDF | DOC)

2022 Club Board Member Addendum (PDF | DOC)

Athlete Liaison  - Parent Permission Form (WORD - PDF)

Club Registrar/Membership Forms

Assisting a Coach-rule clarification (PDF) (4/2014)

2022 Registrar Contact Form (PDF - DOC)

2022 Registration Checklist

2022 Registration Fees/Membership Categories/Schedule

2022 Fee Schedule for Club Membership

2022 Transmittal of Funds Form (PDF - WORD - EXCEL)

Registration Batch Instruction Guide (12.16.2020)

Hy-Tek Team Manager 8.0 User Guide

Other Resources & Documents

New Club Requirement Checklist (6/15/2014)
New Requirement: Club Leadership and Business Management School
Club Portal Instructions (12/8/2020)
Pre-Employment Screening
Insurance Certificates
Report of Occurrence
This links to instructions, with further links to the online form on the USA Swimming website. After the form is submitted, the submitter will receive an email confirmation that details the information that was reported. YOU NEED TO FORWARD A COPY OF THE CONFIRMATION EMAIL/REPORT YOU RECEIVE FROM USA SWIMMING TO THE MN SWIMMING MEMBER SERVICES COORDINATOR ([email protected]) AND WE WILL, IN TURN, FORWARD TO OPERATIONAL RISK/SAFETY COORDINATOR.
Payment by Electronic ACH  - FAQ's (12/29/2020)
Free: Athlete Protection Training for Parents
State Record Application
Athletes are Considered Registered When... (8/30/2019)
Tryout Issues and Considerations (12/9/2020)

Athlete & Non-Athlete applications can be found on their respective pages. Links are provided below.



Minnesota Swimming Inc.

Office Address:

PO Box 1456

Minnetonka, Minnesota 55345

Contact the Staff:

•Executive Director/Treasurer: Danielle Wentzel

•Operations Manager: Tracy Meece

•Member Svcs. Admin. Asst.: Becky Vonderharr


Not sure who to contact? Click here to fill out our contact form.