Coach/Non-Athlete Resources & Documents

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Please note that USA Swimming memberships are only valid for ONE calendar year.  Non-athletes, Year round athletes, and club memberships all expire at the end of each calendar year.  Seasonal memberships are valid for about 4 months, typically from early April through late August of each year. Because the calendar year and the fiscal year overlap by 4 months, renewals of any Year-Round memberships may take place as early as September 1 and be valid for the next membership year (which will end on December 31 of the following calendar year). After August 31st of each year, we can no longer accept memberships from the previous registration year. Please use only the latest (most recently dated) forms (found below) and discard any old ones.

A PDF of the Rule Book can be downloaded HERE from the USA Swimming website.

Not sure if your USA membership or certifications are current?

Log in to your Deck Pass and click on your Member Card to see your expiration dates. 

Non-Athlete Member Application & Transfer Forms:

2023 Non-Athlete Membership
Begining 9/1/2022, all memberships are done online. Contact your team registrar for the registration link for your team. 
Members that wish to be Unattached-Minnesota should contact MN Registrar, Tracy Meece for the UN-MN registration link.

Unattached Minnesota Registration Instructions/Payment Form

2023 Non-Athlete Transfer 
Transfers are initiated via the USA Swimming Online Member Registration System
Log into your account and request a transfer. Fee of $3 must be paid to MN Swimming (via team ACH or check sent directly to MN Swimming Office before transfer will be approved.

Mandatory Requirements & Training for All Non-Athlete Members

USA Swimming Member Portal

As a member of USA Swimming, you MUST ALWAYS enter learn through the member portal. This ensures that you will receive credit for things like the Athlete Protection Training and USADA's Coach's Advantage Tutorial, as well as receive free or discounted courses. This now accessed via your membership account. Click on EDUCATION/Course Catalog to find all education courses. 

Background Checks

Athlete Protection Training (APT)

The U.S. Center for SafeSport is providing the APT education on LEARN. New members will be required to have their non-athlete application form and payment processed by their LSC registrar before they can sign in to complete the APT course. You must take the course(s) within the "Athlete Protection Training" Certification. Once you have completed these courses, your membership record will update with a new APT expiration date within 24 hours. Your APT will expire 12 months from the date you completed the certificate.

APT Finish Instructions

Concussion Awareness Training for Coaches and Officials
State law requires that any nonprofit organization that organizes a youth athletic activity for which a fee is charged, must require all participating coaches and officials to receive initial online training at least once every three calendar years consistent with the Concussion in Youth Sports online training program available on the Centers for Disease Control and Prevention web site. See more information (including the statute) here.

Training Resources:

Concussion Training (CDC)

Concussion Training (NFHS)

USADA Coach's Advantage Tutorial (CAT) Requirement

The United States Anti-Doping Agency (USADA) provides education for coaches available on LEARN. All USA Swimming member coaches must complete the "USADA Coach's Advantage Tutorial" on LEARN annually. Once you have completed the course and quiz, your membership record will update with a new expiration date within 24 hours. Your certificate will expire 12 months from the date you completed the certificate.

Further Requirements for Coach Members

Current USA Swimming Coach Membership Requirements

2023 Coach Membership Requirement Checklist

Coach Certification Program
Information on the NEW Coah Educcation Program can be found HERE on the USA Swimming Website. 

For information about the Coach Education requirements, check out the Frequently Asked Questions.  

1. All new coaches are required to take Welcome to USA Swimming AND Quality Coaching Framework PRIOR to becoming a coach member.

2. Coaches registering for their 2nd year of Coach Membership are required to complete Rules & Regulations prior to becoming a coach member for that year.

STSC In-Water Skills Sheet (PDF)

STSC Online [Content-Only Course]

Lifeguarding and/or CPR classes

To find current offerings for Lifeguarding and/or CPR classes, you may look on the Red Cross Website.

USA Swimming Coach Safety Requirement Waiver for Coaches with Physical Disability

Forward & Backstroke Racing Start Protocols & Checklists (PDF, upd. 2/2018)

National Travel Reimbursement

National Travel Reimbursement Requests

2022-2023 Athlete National Travel Request Form updated 11/2022

2022-2023 Coach National Travel Request Form updated 11/2022

National Travel Reimbursement Requests for Disability Meets

Athlete National Travel Request Combo Form for Disability Meets updated 11/2021

Coach National Travel Request Combo Form for Disability Meets updated 11/2021


Minnesota Swimming Inc.

Office Address:

PO Box 1456

Minnetonka, Minnesota 55345

Contact the Staff:

•Executive Director/Treasurer:  Danielle Wentzel

•Operations Manager:  Tracy Meece

•Member Svcs. Admin. Asst.:  Becky Vonderharr


Not sure who to contact? Click here to fill out our contact form.