Meet Management Documents

Before the Meet

Instructions and Sanction Forms

Entry Guidelines for MNSI Meets

Before the Meet Instruction form:  Before the Meet (1/4/2021)

E-Mail Sanction Request (12/17/2021)

Sanction Checklist (1/4/2021)
ATTN MEET DIRECTORS: Please print a copy of this to reference and make sure you are sending files and reports as required.

Border Meet Policy and Procedure (v.2014-05) 

FINA New Rules for Timing Resolutions Effective 5/1/16

COVID-19 Meet Information & Templates

These template have fillable fields in order to make creation of your meet easier, and to enable Minnesota Swimming to sanction your meet more quickly. ALL MEETS for the 2020-2021 season that are an invitational, intrasquad, dual, tri, quad or conference meet MUST use these templates.

E-Mail Sanction Request (12/17/2021)

UPDATED: 2022-2023 Fall/Winter Fillable Meet Information Template (9/21/2022)

 Current COVID-19 information can be found HERE

REQUIRED: Meet Program Insert
Required by USA Swimming for Meets during COVID pandemic

Meet Personnel
Minimum requirements for Meets during COVID pandemic (8.19.2021)

 How to Find Meet Officials for Your Meet (8/25/2021)
Approved Meet Referees & Admin Referees/Officials for Timed Finals & Prelim/Final Meets (9/10/2022)

NEW: On-Call Officials List updated 1.26.2022
(List includes officials that are willing to be "on-call" for teams in need of officials.)

Meet Template Instructions (12/8/2020)

Please note: If you want to host an Approved (versus sanctioned) Meet please contact Tracy Meece, [email protected] to get the template to be used.

Additional Forms & Information

  Meet Entry Form (9/1/2018)

Equipment Rental (3/4/2021)
 NEW Equipment Rental List & Recommendations
 NEW Timing Equipment Recommendations

Equipment Troubleshooting Guide (5-1-2012)

Meet Marshal Guideline Cards (5-2017)

Applicable Policies

Unattached Club Names/Naming Standards (10-7-2020)

4-Hour Rule Policy & Procedure  (9/1/2018)

5-Hour Rule Policy & Procedure (9/1/2018)

Open Lanes Policy (9/1/2018)

During the Meet

Certificates – Below are templates that teams can use to print certificates for their invitational/dual/tri/quad meets.  You can add your swim meet name or club name in the yellow highlighted area of the template.  

Champ Certificate Template

Gold Certificate Template

Silver Certificate Template

Bronze Certificate Template


The following signs may be downloaded and printed for your pool areas/meets.

No cellphones/cameras in locker rooms

No cellphones/cameras behind blocks

template for your announcer to use

After the Meet

Instructions and Registration Reports

Instruction form: After the Meet (incl. meets using TouchPad)
  PDF version (9/22/2022)

NEW: Payments to Officials Tracking Form  (1/11/2022)

Meet Evaluations

Financial Reports

Non Championship/Championship Meets Financial Reports
Operations Manager will fill Pg 1 numbers in and send to Meet Director to complete.

Please notify Operations Manager if you see anything that needs corrections.

Please note: Page 2 of the Financial Report - IF Pg. 2 is not returned we will follow USA Swimming’s penalty and your sanction deposit will NOT be returned.  See “C” below. 

202.2.11  The issuing LSC shall receive the following information regarding finances from every organization receiving a sanction except for events sponsored by USA Swimming:

A.  The LSC shall also require the organization to which a sanction has been granted to file, within 45 days after the event, a financial statement setting forth all receipts and disbursements in connection with the sanctioned event.

B.  The LSC may at any time require the organization to furnish, within 15 days after written request, all receipts and vouchers relating to the sanctioned event.

C.  No sanction to hold any athletic event of any kind shall thereafter be issued to an organization who has failed or refused to file with the LSC any statement or affidavit required under any subdivision of this section, until the statement or affidavit is filed, or until such time as the LSC may determine.

Open Water Meet Information

General Information from USA Swimming