PRE-MEET:

Request a Sanction

  • A Club Admin must request a sanction through SWIMS 3.0 at least 21 days prior to the date entries will be accepted for the meet. Make sure you include a copy of the Meet Announcement, which must include all of the requirements of the Meet Announcement Checklist. If you use the Meet Announcement Template, it will reduce the amount of time for the sanction to be approved.
  • Send an electronic copy of the Meet Announcement (PDF or Word) and TM Event File to Trish Grant at least 21 days prior to the date entries will be accepted for the meet for posting on the Ozark website.
  • Sanction Fees:
    • IF your club does NOT have an Ozark TU account, send payment to: Ozark Treasurer, c/o Trish Grant, 6696 #235, Edwardsville, IL 62025
    • IFyour club DOES have an Ozark TU account, you WILL be invoiced as soon as your sanction request has been approved.
    • If sanction fees are not received, the host club will not be in good standing and will not have any further meet sanctions approved.

Request an Open Water Sanction

  • Step-by-Step Instructions:
    • The Meet Director/Club Admin completes the online Sanction Request through SWIMS 3.0 at least 30 days prior to the date entries will be accepted for the meet. Make sure to include a copy of the Meet Announcement with all the requirements.
    • The Meet Director completes the USA Swimming Open Water Meet Application located HERE at least 21 days prior to the date entries will be accepted for the meet. A copy will automaticaaly be sent to the Meet Director, Ozark LSC Sanction Chair, and USA Swimming.
    • Ozark Swimming and USA Swimming will review the application and make suggestions as needed.
    • Once changes are made and/or if the application complies with requirements, it will be signed by Ozark Swimming and/or USA Swimming.
    • The Ozark Sanction Chair signs off and issues a valid sanction number, approving it in SWIMS 3.0.
  • For more information from USA Swimming about the Open Water Safety Checklist, Open Water Meet Application and more, click HERE.

Meet Announcement Checklist

  • The Meet Announcement Checklist Word  PDF  is updated to reflect the current USA Swimming rule book and Ozark Swiming policies and applies to all sanctioned meets. Please ensure all items are completed before submitting a sanction or use the Meet Announcement Template: Word PDF
  • LSC Sanctioned Meet 360-a guide for meet directors/meet hosts/meet refs to comply with MAAP and the new amendment USA Swimming Rule 202.4 concerning a quality control system.
  • All meets must also comply with local, state, and federal public health guidelines. Please also ensure meet annoucements include the following COVID-19 language and guidelines found HERE.

Pre-Meet Recon

  • Pre-meet reconciliation of entered athleteds is critical for identifying non-registered athletes or any other errors such as improper transfers, wrong birth dates, wrong names, athletes 18 and over that have not completed APT, and identifying meets left for Flex athletes. All meet hosts are required to submit either a database backup or Meet Manager USAS Registration File at least one week prior to the start of the meet. Please send this to Karen Butz.

 

DURING THE MEET:

  • Entry blanks, advertising and the program must bear conspicuously the statement: “Held under the sanction of USA Swimming/Ozark Swimming.”
  • Warm-up procedures and schedule must be posted throughout the pool area, announced on a regular basis before and during warm-up and are to be monitored jointly by the Meet Director and the Meet Referee or their designees.
  • Safe Sport Resources

 

POST-MEET:

Results

  • Ensure that your Meet Manager Backup has the following correctly entered in the Meet Setup
    • Meet name (should match what is on the sanction and calendar)
    • Facility Name
    • City, State, Zip, Country
    • Sanction number starting with OZ-
    • Start and End Dates
    • Host LSC
    • Course
  • Send an electronic copy of meet results (PDF), a locked Meet Manager backup database, and TM Results file to Trish Grant within seven (7) days of the meet's conclusion.
  • Send a TM Results file to Angie Dorsey for results upload to SWIMS OR a Club Admin can upload meet results directly to SWIMS 3.0 within seven (7) days of the meet's conclusion

Meet Fees

  • No later than 30 days of the meet's conclusion, send the following items to Trish Grant:
    • Completed Meet Fee Worksheet: Word Pdf Please NOTE: The only forgiven fees able to be deducted are those of outreach athletes' entry fees (excluding surcharge and relay fees) that you did NOT receive reimbursement for by other means (including Ozark Swimming).
    • Meet Manager Team Entry Fee Report (NOTE: This must be BEFORE scratches have been removed).
    • Payment for meet fees:
      • IF your club does NOT have an Ozark TU account, send payment to: Ozark Treasurer, c/o Trish Grant, 6696 #235, Edwardsville, IL 62025
      • IFyour club DOES have an Ozark TU account, you WILL be invoiced.
      • If Meet fees are not received, the host club will not be in good standing and will not have any further meet sanctions approved.