Meet Management Forms


Meet Bid Form (Fillable PDF) - 11/2020

**To Save the form - "PRINT "to PDF and save file as normal.  Simply saving the form results in a blank document. 

USA Swimming Meet Approval Form D (Fillable PDF) 6/2020

 (Formerly Form E, Formerly Form F)

Memo regarding hosting an 'Approved' meet  (Updated 7/24/2017)

Meet Reservation Form - PDF - Word

State Championship Meet Bid Application
This is a "fill-in" form.  Right-click, "Save Target As" and save it to your computer and run it from there so you can save the form and email it. 

State Meet Manual Entry Forms - PDF - Word


Coach Check-in Form - PDF - 11/2020



Swim Time Reporting Forms

Questions about Observed Meets should be directed to: 

Janet Thomas [email protected]

Procedures and Forms for submitting times for SWIMS Database, Wisconsin Records, Top-10 and NTVs from Sanctioned, Approved or Observed Meets - DOC - PDF

Observed Swims at High School Meets - 2/2022


Observed Swim Certification Report 2/2022


Request for observing season ending championship meets - Form "B" - (Fillable PDF) 9/2020 

Request for observing non-season ending meets - Form "A" - (Fillable PDF) 9/2020

Request to manually load Observed Meet times into SWIMS - Form "C-2"  -   (Fillable PDF)

USA Swimming Time Module Policy Manual - Sept. 2020 (with forms) - PDF

Online Application for officials to volunteer to observe 2022 WIAA Boys Sectionals & Championships 



Final Results Reporting Requirements:


Meet report form & financial statement form (within seven (7) days at the completion of the meet), along with unlocked meet back up file (within forty-eight (48) hours) should be emailed or mailed to:


Jeanne Drzewiecki
Sanction Manager
2556 North Grant Blvd.
Milwaukee, WI 53210




Email an unlocked Hy-Tek Meet Backup file to:

Records Coordinator - Janet Thomas [email protected]
Operations Manager - Angela Monty

Meet Report Form (Fillable PDF) 9/2020

Meet Financial Statement
(Fillable PDF)

Meet Referee Report - For Non-Championship Meets - Word

Meet Referee Report - For Championship Meets - Word


Financial Reimbursement Forms

Travel Reimbursement Form
(Fillable PDF)   11/2020
Reimbursement forms should be mailed to:

Jeanne Drzewiecki
[email protected]
2556 North Grant Blvd.
Milwaukee, WI 53210

2020 Travel Reimbursement Meets - PDF


Travel Fund Policy - See the LSC Policy Handbook on the
LSC By-Laws & Policy Page









Miscellaneous Forms

Instructions for a Credit Card or ACH Payment to Wisconsin Swimming


Scholastic All-American Application

Teaching Racing Starts Safety Protocols


Racing Start Certification Checklist 6/2020

Link to Online Report of Occurrence Form
Upon submission of the completed Report of Occurrence, you will receive an automated email indicating that USA Swimming has received the form.  You should save this email and also forward it to your LSC Risk Management Chair, Ken Fanta at [email protected]
, for reporting purposes.   Note: If you are unable to submit the online form at the meet, you may print a draft paper copy, document the necessary details and then you, or someone from your club, will enter the report online as soon as possible. Click here for draft paper copy of the form.