Fall House of Delegates Meeting

This agenda is subject to change!

Sunday, September 26, 2021

Registration is now open -  https://zoom.us/meeting/register/tJYud-usqT4uGdxfl2B1OdgQ2t4YgrOKCEPm 
After registering, you will receive a confirmation email containing information about joining the meeting.

 


Coaches Meeting -- 8 AM 

The coach's meeting prior to HOD will take place on Sunday, 9/26 at 8:00 AM. The two topics of the meeting will include Coaches Education and Future Coaches of the Year criteria. We are looking forward to seeing everyone there!

A link was sent to all head coaches and club contacts. Please ask them (or distribute) accordingly. If you didn't receive one, please email [email protected].

Any other questions - [email protected]


Officials Meeting -- There is an officials committee meeting on 9/16. The committee will discuss a date for an "all officials" meeting and clinics. More information will be sent by the officials when ready.


Meet Directors Workshop - Please write to Eric/Colin if you need a Meet Director Training - [email protected] and [email protected] 


Athletes Meeting -- Update - We will start this meeting Immediately following the HOD meeting. Please use the same registration link as above to obtain the meeting link

  • Athlete Rep introductions
  • General Chair introduction and discussion of plans 
  • LSC Leadership Summit presentation
  • Committee Updates

 

Fall House of Delegates Meeting at 9:00 AM
All voting members of the HOD must complete a disclosure before attending.

Here is the list of HOD Members with their required Zoom names. Please rename yourself as soon as you enter the meeting.

CLUB Club Member Delegate Zoom Name     
AthCmte Elliot Borden V-Elliot Borden-AthCmte
AthCmte Katie Donaghue V-Katie Donaghue-AthCmte
BAAC Martina Puzanovova V-Martina Puzanovova-BAAC
BAAC Athlete Veronika Puzanovova N-Veronika Puzanovova-BAAC
BOD Colin Adams V-Colin Adams-BOD
BOD Danielle Andalora V-Danielle Andalora-BOD
BOD Phil Aronica V-Phil Aronica-BOD
BOD Will Chidsey V-Will Chidsey-BOD
BOD Courtney Christ V-Courtney Christ-BOD
BOD Bobby Diel V-Bobby Diel-BOD
BOD Leo Gibbons, Jr. V-Leo Gibbons, Jr.-BOD
BOD Natalie Killion V-Natalie Killion-BOD
BOD Peter Koenig V-Peter Koenig-BOD
BOD Emma Luttrell V-Emma Luttrell-BOD
BOD Paul O'Keefe N-Paul O'Keefe-BOD
BOD Dani Richards V-Dani Richards-BOD
BOD Jim Stromski N-Jim Stromski-BOD
BOD Alexandra Switalski V-Alexandra Switalski-BOD
BOD Mike Switalski V-Mike Switalski-BOD
BOD Rob Wahl V-Rob Wahl-BOD
BRAD Caren Barnes V-Caren Barnes-BRAD
BRAD Athlete Laryssa Webster V-Laryssa Webster-BRAD
BSSC Robert Szkotak V-Robert Szkotak-BSSC
BSSC Athlete Colin Szkotak V-Colin Szkotak-BSSC
CAQY Mike Gleason V-Mike Gleason-CAQY
CAQY Athlete Rachel Hogan N-Rachel Hogan-CAQY
CATO Renee' Williams V-Renee' Williams-CATO
CLSC Thomas Steuer V-Thomas Steuer-CLSC
CLSC Athlete Nick Wong V-Nick Wong-CLSC
EAST Christopher Musshafen V-Christopher Musshafen-EAST
EAST Athlete William Herr V-William Herr-EAST
FAST Marcia Callan V-Marcia Callan-FAST
FAST Athlete Alex Palmer V-Alex Palmer-FAST
FKVL Jennifer Landow V-Jennifer Landow-FKVL
GGST Jason Westervelt V-Jason Westervelt-GGST
GGST Athlete Thalia Marquez N-Thalia Marquez-GGST
GRAT Jenny Potter V-Jenny Potter-GRAT
GVSL Joseph Reitz V-Joseph Reitz-GVSL
GVST Lori Brandes V-Lori Brandes-GVST
GVST Athlete Ellie LaBenne V-Ellie LaBenne-GVST
HAST Kris Runyon V-Kris Runyon-HAST
HAST Athlete Jake Runyon V-Jake Runyon-HAST
ISWM Steve Clapp V-Steve Clapp-ISWM
JETS Zac Mekker V-Zac Mekker-JETS
JETS Athlete Ashley Konz V-Ashley Konz-JETS
MERC Chris Everett V-Chris Everett-MERC
MERC Athlete Joleigh Crye V-Joleigh Crye-MERC
METS Lois Zedack V-Lois Zedack-METS
METS Athlete Carolyn Zedack V-Carolyn Zedack-METS
MRLN Deborah Burke V-Deborah Burke-MRLN
MRLN Athlete Daniella Thompson V-Daniella Thompson-MRLN
ONEI Emily Lapier V-Emily Lapier-ONEI
ONEI Athlete Porter Russ V-Porter Russ-ONEI
PACK Beth Ritter V-Beth Ritter-PACK
PACK Athlete Nakai Chinogwenya V-Nakai Chinogwenya-PACK
PMSC Morgan Monroe V-Morgan Monroe-PMSC
PMSC Athlete Lucas Monroe V-Lucas Monroe-PMSC
SDSC Doug Heyden Jr V-Doug Heyden Jr-SDSC
SDSC Athlete Ally Visconte V-Ally Visconte-SDSC
SKAN Seth Williams V-Seth Williams-SKAN
Staff Eric Stimson N-Eric Stimson-Staff
STAR Thomas J Day V-Thomas J Day-STAR
STAR Athlete Josh Stegner V-Josh Stegner-STAR
STSC William G. Meade V-William G. Meade-STSC
SYCH Morgan Harrington V-Morgan Harrington-SYCH
SYCH Athlete Connor Burke V-Connor Burke-SYCH
TIDE Rick Aronberg V-Rick Aronberg-TIDE
TIDE Athlete Anthony Visiko V-Anthony Visiko-TIDE
TTSC Tim Bennett V-Tim Bennett-TTSC
TTSC Athlete Maya Marcyan V-Maya Marcyan-TTSC
TWST Becky Sapio V-Becky Sapio-TWST
TWST Athlete Benjamin Kisker V-Benjamin Kisker-TWST
UNAC Tom Cocco V-Tom Cocco-UNAC
UNAC Athlete Maria Pignatelli V-Maria Pignatelli-UNAC
VICT Mike Murray V-Mike Murray-VICT
VICT Athlete Erin DeHollander V-Erin DeHollander-VICT
WEBS Charles Evans V-Charles Evans-WEBS
WEBS Athlete Katy Shaw V-Katy Shaw-WEBS
 

Contributing to a House of Delegates Discussion

In the hopes of an efficient and productive meeting!

Once the previous speaker has finished and you have been acknowledged by the General Chairman…

  • Stand up, introduce yourself, and state the name of the swim club you are representing.
  • Speak clearly and concisely.
  • Stay on subject and avoid personal attacks.
  • State your motion or idea affirmatively:

    “I feel that we should…,” rather than “I feel that we should not…”.

  • Most importantly:

Be certain that you have a thorough understanding of the topic at hand before speaking, in order to avoid erroneous discussion!

Roll Call

Approval of the House Rules (this will be updated when the number of participants is established).

Reading, correction and adoption of minutes of previous meeting: Spring 2021 HOD PDF

Reports of officers:

(Reports will not be read, but questions about the reports will be answered)

General Chairman: 

Administrative Vice-Chairman:

Age Group Vice-Chairman: Report (PDF)

Senior Group Vice-Chairman: Report (PDF)

Finance Vice-Chairman: 

Technical Planning: Report (PDF)

Coach Representative Report: Report

Athlete Representatives Report: Report

Operational Risk and Safe Sport: Report (docx) - Accident Summary (PDF) - ROO Monthly/Yearly (xlsx)- NI LSC ROO's (xlsx)

Treasurer's Report: YTD vs Budget (2020-2021) (PDF) - Balance Sheet (PDF) - Budget Overview (2021-2022) (PDF) - Budget vs Actual (2020-2021) (PDF)

Reports of committees and coordinators

Athlete Wellness Report:

Officials: Report (PDF)

Legislation/By-Laws Report: Proposed Legislation for USA Swimming Special HOD 

USA Swimming HOD Proposed Legislation

Disability Report: Report (PDF)

Diversity, Equity, and Inclusion Report: Report (docx)

Times: Congratulations to the following record setters!

Victor Swim Club - Noah Kneeland, Landon Ray, Wesley Harris, and Owen Rademacker - broke the 11-12 Boys 800 LCM FR-R  at the 2021 LE TCAT Midsummer Swim Meet. Their time of 10:09.40 broke the previous record of 10:28.65 set in 1984.  

STAR Swimming - Ian Hewett - Broke the 15-16 Boys 200 SCY Backtroke at the STAR Spring Invite. His time of 1:50.13 broke the previous record of 1:50.82 held by Ricky Henahan of FAST (2006). 

Women's Top Ten 2021 - Yards
Men's Top Ten 2021 - Yards

Women's Top Ten 2021 - Long Course Meters
Men's Top Ten 2021 - Long Course Meters

Scholastic All American (click for previous years)

Congratulations to our 2021 SAA Winners

2021
Last Name First Name Gender Club #Years
Griffin Zoey F STAR Swimming 1
Noecker Elle F Town Wreckers Swim Team 1
Trietley Alexis F Bradford Family YMCA 1
Von Holtz Alexa F Mexico Tiger Sharks 1
Hewett Ian M STAR Swimming 1
McNutt Ryan M CPP River Hawks 1

 

Membership: 2022 Membership is now posted (click here). Please note, it cannot be processed until 9/1 but feel free to send items in if needed. 

Unfinished (old) business

New business

New Niagara Branding - If you didn't notice, we have worked with USA Swimming on a new logo(s). We will be updating our site, shirts, etc. as we move forward. Along with the new logo, there is now a logo style guide. If you are interested in using the Niagara Logo as part of anything (website, banners, clothing, etc.) please be sure to reach out to the General Chair with your specific use case and make sure it complies with the Standard PDF (click here).

2021-2021 Winter (Sept-April) Bid Announcement

Current Calendar

Notes on the calendar

  • Any weekend not indicated as closed (for a Niagara Meet) is open to apply for starting immediately. 
  • The Niagara Meets will be handled differently this year. Each of the Niagara Meets will be bid on 12/4. Bids can be submitted at any time. 
    • If there are multiple bids for a meet, the Executive Committee will review and make a decision.
    • A meeting may be scheduled between the meet host, tech planning, and any other required people. This will be to review the restrictions involved and make sure a meet can be safely held. If it can, the formats will be finalized at that time and published ASAP. If it cannot, the weekend will be opened up for any clubs that might be able to hold a meet (if desired)

Proposal for Policies and Procedures Amendments 

The following items will be presented as a single consent item. If you wish to pull an item for discussion, please do so when instructed by using the Raise Hand feature or by indicating in the chat. For clarity, please include the Item Letter you wish to pull.

Policy Proposal -

P1 - Outreach Club Reimbursement Program - DEI, Finance, and the Executive Committee have met and discussed this proposal with a recommendation to approve. Given the potential to spend $35,000, we feel that it is best to have HOD approval before moving on. This proposal is in addition to the current Outreach Meet Fee and Equipment program.

Proposal to Amend 2021-2022 Budget

P2 - This proposal has been withdrawn

 

Proposal to Amend the bylaws of Niagara Swimming (not required at this time)

Ratification of Policies and Procedures Amended by the Executive Committee since the last HOD 

The excutive Committee passed a proposal to cover one $95 fee for anyone charged the extra name/county fee on a background check. I will link the exact wording of the proposal as soon as I get it.

Approval of Committee Membership

Niagara Elections​ - If there are no nominations from the floor, this will be voted on as a single item by acclamation (we will simply ask for an "all in favor" vote and you will use the Yes/No voting feature in Zoom)

Governance Committee

This is the second year of elections for the governance committee. Last year, Celest Keyes (athlete), Aidan Delehanty (athlete), and Dave Muratore (non-athlete) were elected for their first terms.

Marci Calan, Kori Wolcott, Tom Steuer, and Andrew Clough will expire, but are eligible to be elected for their first elected term under the new bylaws. 

Current nominations for elections are:

Marci Callan (non-athlete)
Kim Corby (non-athlete)
Tom Steuer (non-athlete)

If elected, this would satisfy the requirement of the committee to have its minimum of 5 members with 20% athlete representation (4 non-athlete, 2 athlete). 

Presentation of Age Group Athletes of the Year and All-Star Team

Presentation of Senior Athletes of the Year and All-Star Team

Presentation of Age Group and Senior Coach of the Year Awards

Presentation of Volunteers of the Year

Resolutions and orders

 

Adjournment