Fall House of Delegates Meeting

This agenda is subject to change!

Sunday, September 27, 2020


Coaches Meeting -- 11 AM - Link (click here)


  1. Senior Coach Representative Election: During the meeting the Senior Coach Representative Appointee will be determined by majority vote of coaches in good standing present and voting. Phil Baretela is being recommended to provide continuity with the role. This is a vacancy which does not count again term limits. You must have a valid coach's membership (all requirements) to vote.​​
  2. Advocacy for swim clubs - Niagara Aquatics Coalition

Officials Meeting -- 11:30AM (link is posted in Team App)

  • Welcome to another season of swimming!! The era of Covid-19.
  • Team App
  • Transition work this past summer: Hall of Fame and Recognition
  • New Name Tags: I will be placing an order for name tags for those of you who have been an official for less than 5 years.
  • Officials Committee and expansion
  • Recruiting more officials, especially Stroke and Turn: Are there ideas from any of us on how to proceed? I have a target in mind for a total of at least 300 by the end of the winter/spring season. We are at 239 now, with some possible returnees if they re-certify. That would be an increase of 25%, a high number, but it is an aspiration. Clinics on Zoom.
  • High School observers and observations (if they occur this school year).
  • Open discussion about any topics.

Meet Directors Workshop - Please write to Eric/Colin if you need a Meet Director Training - [email protected] and [email protected] 

Athletes Meeting -- 11:30 - Link (click here)

1. Introductions- Suzanne Sokolowski and Alex Switalski
2. Updates
3. Opportunities for athlete involvement
4. Questions


Fall House of Delegates Meeting at 1:00PM
HOD Registration Required (click here) 

Contributing to a House of Delegates Discussion

In the hopes of an efficient and productive meeting!

Once the previous speaker has finished and you have been acknowledged by the General Chairman…

  • Stand up, introduce yourself, and state the name of the swim club you are representing.
  • Speak clearly and concisely.
  • Stay on subject and avoid personal attacks.
  • State your motion or idea affirmatively:

    “I feel that we should…,” rather than “I feel that we should not…”.

  • Most importantly:

Be certain that you have a thorough understanding of the topic at hand before speaking, in order to avoid erroneous discussion!

Roll Call

Approval of the House Rules

Reading, correction and adoption of minutes of previous meeting: Spring 2020 HOD PDF

Reports of officers:

(Reports will not be read, but questions about the reports will be answered)

General Chairman: Report (PDF)

Administrative Vice-Chairman:

Age Group Vice-Chairman: Report (PDF)

Senior Group Vice-Chairman: Report (PDF)

Finance Vice-Chairman: Report (PDF)

Technical Planning: Report (PDF)

Coach Representative Report: Health Insurance for Coaches - Webpage

Athlete Representatives Report: Report (PDF)

Operational Risk and Safe Sport: Report (docx) - Accident Summary (PDF) - ROO Monthly/Yearly (xlsx)- NI LSC ROO's (xlsx)

Treasurer's Report: YTD vs Budget (2020-2021) (PDF) - Balance Sheet (PDF) - Budget Overview (2020-2021) (PDF) - Budget vs Actual (2019-2020) (PDF)

Reports of committees and coordinators

Athlete Wellness Report: Report (PDF)

Officials Report: PDF

Legislation/By-Laws Report: Proposed Legislation at USA Swimming HOD Meeting (PDF)

Disability Report: Report (PDF)

Diversity, Equity, and Inclusion Report: PDF

Times: During this time where competition is difficult, your club may consider running a smaller in-house meet. These meets may now being run using the new non-sanctioned procedure. It is a much easier pathway for clubs that are lacking the required officials (or timing equipment) to run a fun meet for their athletes. (https://www.usaswimming.org/times/virtual-offerings/non-sanctioned-meets).

Speedo SwimAgain Series

Latest Times Dashboard (have fun with this!)

Congratulations to our 5 athletes selected to the 2019-2020 Scholastic All America Team. These athletes will be recognized on the USA Swimming website and each will receive three certificates – one for the swimmer, one for their club, and one for their school. Each member will also receive a commemorative bag tag. Those Seniors who are being recognized as three-timers will receive a special gift.


Name Gender Club #Years Grade
Paige Hetrick F Bradford Family YMCA 3 12th
Aidan Kreiley M Mercury Swimming 3 12th
Megan Deuel F PACK Swim Team of Pittsford 3 12th
Andrew Clough M STAR Swimming 2 11th
Taryn Wisner F Victor Swim Club 1 11th


Other - USA Swimming has been able to leverage its buying power with zoom. They will be able to provide CLUBS and LSC's with access to a discounted subscription. For more info, and how to apply, click here.

Unfinished (old) business

New business

2020-2021 Winter (Sept-April) Bid Announcement

  • Notes on the calendar
    • Any weekend not indicated as closed (for a Niagara Meet) is open to apply for starting immediately. We understand the difficulty with obtaining pool space and hosting an event. This is open only to allow for the chance that it is possible. 
    • The Niagara Meets will be handled differently this year. Each of the Niagara Meets will need to be bid on no less than 60 days prior to the start of the expected start date (per the bid announcement). If you have an alternative date, you'll need to work with Tech Planning first. 
      • If there are multiple bids for a meet, the Executive Committee will review and make a decision.
      • 45 days out, a meeting will be scheduled between the meet host, tech planning, and any other required people. This will be to review the restrictions involved and make sure a meet can be safely held. If it can, the formats will be finalized at that time and published ASAP. If it cannot, the weekend will be opened up for any clubs that might be able to hold a meet (if desired).
    • It should be noted that Technical Planning is providing this information in the event that a meet is possible. There is no expectation that a meet will run at this point. We remain committed to supporting a safe return to competition following any and all available guidance/recommendations from local/state health departments,  municipalities, or facilities. 

Proposal for Policies and Procedures Amendments 

The following items will be presented as a single consent item. If you wish to pull an item for discussion, please do so when instructed by using the Raise Hand feature or by indicating in the chat. For clarity, please include the Item Letter you wish to pull.

Item A - Proposal to waive the additional $100 club registration fee after 12/15.

Item BAthlete Wellness as formal Committee

Item C - Senior Athlete Job Description

Item D - Social Media Use Policy

Item E - Approval of Committees (Chairs)

Proposal to Amend the bylaws of Niagara Swimming

Ratification of Policies and Procedures Amended by the Executive Committee since the last HOD

Motion to waive the sanction application fee for sanctioned meets through 8/31/2021. Passed by Executive BOD on 7/29/2020 - July BOD Minutes

Approval of Committee Membership

Niagara Elections​ - If there are no nominations from the floor, this will be voted on as a single item by acclamation (we will simply ask for an "all in favor" vote and you will use the Yes/No voting feature in Zoom)

Governance Committee

Dave Muratore - Non-Athlete
Celeste Keyes - Athlete
Aidan Delehanty - Athlete

Treasurer - Paul O'Keefe has been identified by the Governance Committee and appointed as interim Treasurer by the EBoD. We ask that the HoD approve Paul as the Treasurer.

The following will take place outside of the HOD meeting

Due to a resignation, there will be an election for another coach rep. This will be held during the coaches meetingPhil Baretela is being recommended to provide continuity with the role as he is the immediate past Senior rep. 


Presentation of Age Group Athletes of the Year and All-Star Team (Dani Richards)

Presentation of Senior Athletes of the Year and All-Star Team (Kim Corby)

Presentation of Age Group and Senior Coach of the Year Awards (Phil Aronica)

Presentation of Volunteers of the Year (Jim Stromski)

Resolutions and orders