Fall House of Delegates Meeting

This agenda is subject to change!

Sunday, September 23, 2018

University at Buffalo - Farber Hall (South Campus)
Driving Directions - Campus Map
GPS Coordinates are - 
42.954993 -78.814427

Athletes Meeting - Noon - 1PM - Farber Hall Room 134B

Officials Meeting -- 

Officials Committee -- 8:00 AM - 8:30 AM -- Farber 144

Officials Meeting (all officials) -- 8:30 AM - 10:00 AM -- Farber 144

Break Out Rooms 10:15 - 12:15

  • S&T Clinic -- 10:15 AM - 11:45 AM -- Farber Room Farber 144
  • Ref/Starter Clinic -- 10:15 AM - 11:45 AM -- Farber Room 180
  • AO Clinic -- 10:15 AM - 12:00 PM -- Farber Room 182

Meet Directors Workshop - 10 AM - 11:30 PM -- Farber Hall Room G26  

Coaches Meeting -- Farber Hall Room  150 -- 10:30 - 12:00  

HOD Registration beginning at 12:30 in Farber 150

Fall House of Delegates Meeting at 1:00 PM Farber Hall - Room 150

Contributing to a House of Delegates Discussion

In the hopes of an efficient and productive meeting!

Once the previous speaker has finished and you have been acknowledged by the General Chairman…

  • Stand up, introduce yourself, and state the name of the swim club you are representing.
  • Speak clearly and concisely.
  • Stay on subject and avoid personal attacks.
  • State your motion or idea affirmatively:

    “I feel that we should…,” rather than “I feel that we should not…”.

  • Most importantly:

Be certain that you have a thorough understanding of the topic at hand before speaking, in order to avoid erroneous discussion!

Roll Call

Reading, correction and adoption of minutes of previous meeting: Spring 2018 HOD PDF

Reports of officers:

General Chairman:

Administrative Vice-Chairman:

Age Group Vice-Chairman: PDF

Senior Group Vice-Chairman: PDF

Finance Vice-Chairman: PDF

Technical Planning: 

Coach Representative Report: 

Athlete Representatives Report:

Operational Risk and Safe Sport:

Operational Risk and Safe Sport Report

ROO Concussion Summary

USA Swimming Summary

Niagara LSC ROO Summary

Treasurer's Report:

2018-2019 YTD Profit/Loss Statement

2017-2018 Budget vs Actual

Niagara LSC Records: Records Set In 2017-2018


Current Club Statistics: 2017-2018 Report (PDF)        

Athlete Registrations Graph:  2004-2018 (PDF)

Trends: 2010-2018 Report (PDF)

Splashes by Event: 2013-2018 Report (PDF)

Time Standard Achievement:

2013-2018 Report for Fastest Standard (PDF)

2013-2018 Report for Each Standard (PDF)

Secretaries Report: 

Reports of committees and coordinators

Officials Report:

Chair's Report   

Officials Percentages

Legislation/By-Laws Report:

2018 Proposed Legislation - USA Swimming (PDF) (as of June 2018)

R-19 - Proposal to Amend Required LSC Bylaws Template

Selection Criteria for Athlete Leadership Summit Attendance

Finance Committee: Report (PDF)

Disability Report: Report (PDF)

Diversity Report:

National Times Verification Report: 

Communications/Webmaster Report: If you aren't on one the Niagara Google Groups you're missing out! Communications should flow from me, to one of the groups, and then throughout the clubs or general membership. I've been informed by a number of parents throughout the LSC that the only time they are getting information is on the website or the Facebook/Twitter accounts. This means that clubs aren't getting the word out and that's not good! The LSC is a large diverse group so not all communication is appropriate for all groups but that doesn't mean we shouldn't encourage our members to get on groups as they see fit. Please, let your membership know that they are available. Here is a direct link to the instructions for joing our groups. They are also posted in the News section of Niagaraswim.org. Thanks! 

Unfinished (old) business

New business

Presentation and approval or Budget Proposal for 2018-2019

Proposed Budget

Proposal for change to bylaws: 

Proposal for change to Polices and Procedures:

Ratification: PP1 - Re-Title Exhibit F in the Niagara Swimming PP - Life Membership Award Criteria

Ratification: PP2 - Add Life Membership Award Criteria to Niagara Swimming PP

Approval of May-August 2019 Bid-Calendar

2019 Summer Bid Announcement

2019 Summer (May - August) Bid Calendar for HOD Approval

Elections for Niagara Nominating Committee:

DUTIES OF NOMINATING COMMITTEE - A slate of candidates for election as the officers, or committee chairs or coordinators specified in Section 606.1, and the members of the Board of Review to be elected at the next spring meeting shall be prepared by the Nominating Committee. The Nominating Committee may in its discretion nominate a slate of one person for each position to be filled or may nominate more than one candidate for one or more of the positions. The Nominating Committee shall also nominate a slate of candidates for the Nominating Committee to be elected at each fall meeting before the spring meeting of the House of Delegates at which elections are to be held.

Presentation of Volunteer of the Year

Presentation of Athlete of the Year Awards

Presentation of Coach of the Year Awards

Resolutions and orders