Spring House of Delegates Meeting

Saturday, May 11, 2019

Hegman Hall
Keuka College
141 Central Ave
Keuka Park, NY 14478
Driving Directions - Map
PDF 

Officials Meeting - 9:00 AM - 10:00 AM - Room 101

  • Year in review, Officials Budget, hot topics,  and general discussion about swimming and officiating.

Stroke and Turn Clinic - 10:00 AM - 12:00 PM  - Room 101

  • For new and re-certifying Stroke and Turn Judges.

Referee/Starter Clinic - 10:00 AM - 12:00 PM  - Room 104

  • For new and re-certifying Starters and Referees.

Administrative Official Clinic - 10:00 AM - 12:00 PM  - Room 209

  • For new and re-certifying Administrative Officials. It is highly recommended that those certified as Referees attend an Admin Officials Clinic, mainly to become familiar with how time resolution is handled via Meet Manager.

Meet Directors Workshop - 9:00 AM to 12:00 PM  - Room 109

Coaches Meeting and Election - 11:30 - 1:00 PM - Room 401

  • Junior Coach Representative election - During the meeting the Junior Coach Representative will be determined by majority vote of coaches in good standing present and voting. A valid coach's membership card with BGC and APT must be presented to receive voting credentials.

Athletes Meeting - 11:30 AM - 1:00 PM  - Room 410

HOD Registration beginning at 12:30 in the Hageman Hall Lobby

Spring House of Delegates Meeting at 1:00 PM - Room 109

Contributing to a House of Delegates Discussion

In the hopes of an efficient and productive meeting!

Once the previous speaker has finished and you have been acknowledged by the General Chairman…

  • Stand up, introduce yourself, and state the name of the swim club you are representing.
  • Speak clearly and concisely.
  • Stay on subject and avoid personal attacks.
  • State your motion or idea affirmatively:

    “I feel that we should…,” rather than “I feel that we should not…”.

  • Most importantly:

Be certain that you have a thorough understanding of the topic at hand before speaking, in order to avoid erroneous discussion!

Guest Speaker - Bob Vincent, Chair, USA Swimming Board of Directors

Roll Call

Reading, correction and adoption of previous minutes:

Presentation of the Phillips 66 Outstanding Service Award

Reports of officers

General Chairman:

Administrative Vice-Chairman: Report

Age Group Vice-Chairman: Report

Senior Group Vice-Chairman: Report

Finance Vice-Chairman: 

Technical Planning: Report

Coach Representative Report:

Athlete Representatives: Report

Safe Sport/Safety:

Treasurer's Report:

Niagara LSC Records: 

Membership: 

For those that are interested in looking at a wide array of analytics, you can check out the PowerBI reports available from USA Swimming. Please note, this data is STATIC and only contains SWIMS data up to a certain point. This is something for you to see how we compare against LSC's of our size (Niagara is a Mighty Mid LSC)...

               

                               
                 
                                                                                                         

Secretaries Report: 

Reports of committees and coordinators

Open Water: 

Officials:

Legislation / By-Laws: New Required LSC Bylaws need approval by January 2020. See New Business for Niagara LSC's New Bylaw Proposal

Disability: Report

Diversity:

New business

Approval of Meet Calendar:

Presentation for Niagara Junior Senior PowerPoint Meet by SKAN and FAST/WEBS

​2019-2020 Winter (Sept-April) Bid Calendar for HOD Approval - REVISION 1 POSTED 5/4

  • Adjust Niagara Junior Classic to Niagara Winter Classic
  • Resolved conflict moving HAST Winter Warrior to 1/11 - 1/12
  • Adjusted club code for SRGE to reflect recent change 

2019-2020 Winter (Sept - May) Bid Announcement - Amended on 4/24 to reflect a weekend "shift" of the Championship meets. Those are now proposed on March 6-8 (12&U) and 12-15 (13&Over). 

Proposal for New Bylaws

Proposed Bylaws (PDF) - Please note, these are subject to legal review for compliance with NYS law as well as final approval by USA Swimming. 

This template must be used by every LSC to replace existing bylaws sometime between September 29, 2018 and January 1, 2020.

Each LSC’s new set of bylaws must be approved by its House of Delegates and submitted for approval to USA Swimming no later than January 1, 2020.

Proposal to Increase Long Course Opportunities - Athlete Representatives

Proposal for Policies and Procedures Amendments

As Approved:

PP2 - Proposed Modification to the Niagara Swimming P&P - League Membership Fee
PP3 - Proposed Modification to the Niagara Swimming P&P - Athlete Fee Schedule
PP4 - Proposed Modification to the Niagara Swimming P&P - Athlete Fee Schedule
PP5 - Proposed Modification to the Niagara Swimming P&P - Non-Athlete Fee Schedule
PP6 - Proposed Modification to the Niagara Swimming P&P - Non-Athlete Fee Schedule
PP7 - Proposed Modification to the Niagara Swimming P&P - Entry Fees and Surcharges
PP8 - Proposed Modification to the Niagara Swimming P&P - Records
PP9 - Proposed Modification to the Niagara Swimming P&P - Meet Reconciliation
PP10 - Proposed Modification to the Niagara Swimming P&P - Meet Host Document Retention

As Proposed:

PP1 - Proposed Modification to the Niagara Swimming P&P - Club Membership Fees - Pulled by proposer
PP2 - Proposed Modification to the Niagara Swimming P&P - League Membership Fee
PP3 - Proposed Modification to the Niagara Swimming P&P - Athlete Fee Schedule
PP4 - Proposed Modification to the Niagara Swimming P&P - Athlete Fee Schedule
PP5 REV 1 - Proposed Modification to the Niagara Swimming P&P - Non-Athlete Fee Schedule
PP6 - Proposed Modification to the Niagara Swimming P&P - Non-Athlete Fee Schedule
PP7 REV 2 - Proposed Modification to the Niagara Swimming P&P - Entry Fees and Surcharges
PP7 2 (Secondary Proposal) - Proposed Modification to the Niagara Swimming P&P - Entry Fees and Surcharges
PP8 - Proposed Modification to the Niagara Swimming P&P - Records
PP9 - Proposed Modification to the Niagara Swimming P&P - Meet Reconciliation
PP10 - Proposed Modification to the Niagara Swimming P&P - Meet Host Document Retention

Proposal to ratify Niagara Policies and Procedures

Proposal to approve 2019-2020 Niagara Budget

Niagara Elections​

General Chair

Jim Stromski

Administrative Vice Chair (Due to Vacancy)

Colin Adams

Registrar

Eric Stimson

Senior Group Vice Chair

Kim Corby

Finance Vice Chair

Pete Koenig

Junior Coaches’ Representative (Held at Coach's Meeting)

Secretary

Colin Adams (Pending adoption of new bylaws, this role will be assigned to staff)

Resolutions and orders

Adjournment