Registration

ALL FORMS SHOULD BE SAVED TO YOUR COMPUTER AND OPENED WITH ADOBE ACROBAT. THIS WILL ALLOW YOU TO FILL AND SAVE (OR PRINT/SUBMIT).

Prospective Club Membership Information

The 2022 membership season begins on September 1, 2021

Club Registration Information

Club Registration Form (PDF)

Club Registration Checklist (PDF)


Organization Registration Information

Organization Registration Form (PDF)


Athlete Registration Information

All attached registrations (those that are associated with a club in Niagara) should be returned and processed by your CLUB REGISTRAR. Only unattached registrations should be sent directly to me.

Registrations should be mailed to:

Eric Stimson
1185 Doebler Drive
North Tonawanda, NY 14120

Checks made out to Niagara Swimming, Inc.

Athlete Registration Form (PDF) Outreach Application is below. Please use both forms for Outreach applications.

Athlete Registration Form (docx)  

Athlete Outreach Application

Outreach - Clubs, please be sure to collect and confirm the required documentation. DO NOT send it to me unless there is a question about eligibility (or if you just don't feel comfortable making the decision). If needed, email me your question/concern but do not send the documentation yet. If you are required to send me the items, you must either redact the information and send it to me in a password-protected zip file, or you must use USPS to mail them to me.

Transfers - To transfer any membership (athlete or non-athlete) please email [email protected] Please include name, ID, and the clubs involved (both transferring from and to). 


Non-Athlete Registration Information

All attached registrations (those that are associated with a club in Niagara) should be returned and processed by your CLUB REGISTRAR. Only unattached registrations should be sent directly to me.

Transfers - To transfer any membership (athlete or non-athlete) please email [email protected] Please include name, ID, and the clubs involved (both transferring from and to). 

Non-Athlete Registration Form (PDF)

Non-Athlete Registration Form (docx)

Coach Membership Requirements Checklist

The following items must be submitted to the Niagara Office whenever completed or updated ([email protected]):

  • Your valid CPR certification
  • Your valid Lifeguarding or In-Water Skills Checklist
  • Your STSC Online certificate
  • Concussion Protocol Training certificate

The remaining items which include the Background Check, APT, and Foundations of Coaching will automatically match to your record assuming the information entered matches in both places. To ensure that items have been matched, you should be looking at your Deck Pass, Deck Pass App, or the Membership Status report (found under the governance tab). If there are items missing, you should contact your club registrar and the Niagara Office to help sort out what's wrong.


Electronic Payment Options can be accessed by clicking here.


Some helpful tips (this section will be added to as issues come up!):

Be concise in your file naming. It will help both for organization as well as searching if required. This is particularly true on non-athlete items.

  • For registration forms use something like CLUB-Stimson-2020-Application
  • For certifications, it's best to simply forward me the link or confirmation of completion. If you need to send a PDF, consider naming it CLUB-Stimson-LG or CLUB-Stimson-CPR-AED-LG. Anything that helps keep it organized.
  • Concussion certifications are also accepted. Many high school coaches and officials are already required to complete these. There are some states that also require this for USA Swimming Officials and Coaches. If you send them to [email protected] and [email protected], we will keep these on record. Please use similar naming.

It is preferred that the Member Data Validation System (MDVS) is used for submitting batch files. If you don't know what that is, ask. It's been emailed about by USA Swimming, Team Unify, Active, and myself for nearly a year now. Some programs support it, some programs don't. It allows for direction to SWIMS loading of batch files along with some potentially useful data validation before submitting.

Club Portals - This one is huge... If your club isn't using the club portal you're missing out. Click here for some instructions. Each club is provided a club portal by USA Swimming. It contains rosters and non-athlete membership information as well as some stats about the club. It is your best method of verifying:

  • non-athlete status for certifications and registration
  • athlete status for registration, 120-day requirements, and Adult athlete APT requirements

Deck Pass - As a registrar, you should be familiar with Deck Pass and recommending its use to all of your members. https://usaswimming.org/DeckPass. Again, if you need help, ask!

Watch Registration Webinar #1 (click here)
Watch Registration Webinar #2 (click here)

 


At its April 24, 2020, meeting, the USA Swimming Board of Directors approved amendments to the USA Swimming Corporate Bylaws. Two amendments directly impact member club administration.

First, Bylaw 2.6.6 was amended to extend the requirement of non-athlete membership in USA Swimming to all individuals serving on the board of directors of member clubs. Please note this amendment has an immediate effective date. All USA Swimming member clubs are expected to comply with this expectation as a condition of membership in USA Swimming. In addition, Clubs should work with the LSC to ensure all members of its club board of directors are USA Swimming non-athlete members in good standing.

Second, Bylaw 2.6.12 was amended to require all USA Swimming member clubs to have either (i) at least one member coach plus a board of directors or other governing board; or (ii) at least two member coaches. This is to ensure there are at least two adult authorities at each member club for communication and accountability purposes. Please note this amendment has an effective date of January 1, 2021.


At its May 7, 2021 meeting, due to a change mandated by the U.S. Center for SafeSport, the USA Swimming Board of Directors voted to amend Corporate Bylaw 2.6.6, which specifies those individuals required to be non-athlete members of USA Swimming. 

Effective September 1, 2021, all employees (e.g., staff, interns, etc.) and individuals serving on the board of directors of USA Swimming, Zones, Local Swimming Committees (LSCs) and member clubs must be non-athlete members of USA Swimming. Previously, as it relates to employees, only those who interact directly and frequently with athletes were required to be non-athlete members of USA Swimming. Now, all employees of USA Swimming, LSCs and member clubs must be non-athlete members of USA Swimming regardless of whether they interact directly and frequently with athletes. Additionally, all volunteers of USA Swimming, Zones, LSCs and member clubs who interact directly and frequently with or have authority over athletes as a regular part of their duties are also required to be non-athlete members of USA Swimming.  

Note this does not apply to volunteers such as timers, marshals, computer operators, etc., who only have limited contact with athletes during a meet. 

Please contact [email protected] with any questions regarding this important change. For more information, please attend one of the MAAPP 2.0 Informational webinars on August 9, 2021 and August 26, 2021. 


Updated on 9/9/2021:

On July 15, 2021, you received a communication announcing all employees and individuals serving on the board of directors of USA Swimming Zones, Local Swimming Committees (LSCs) and member clubs must be non-athlete members of USA Swimming. Since then, we have received numerous inquiries about how this requirement applies to institutionally-owned clubs. USA Swimming has been working with the U.S. Center for SafeSport in an attempt to be able to provide guidance to institutionally-owned clubs. To date, we continue this effort but do not have full guidance to provide. 

As a result, USA Swimming is extending the implementation date of this requirement to January 1, 2022. We anticipate being able to provide full guidance to clubs, LSCs and members in advance of this new deadline. Please look forward to receiving further communications from USA Swimming on this matter. 

Please note, all individuals who have direct and frequent contact with, or who have authority over, athletes are required to be non-athlete members of USA Swimming. For any questions or concerns, please contact [email protected]


Can we still submit 'credit?' Yes, at this time you may submit checks larger than your current amount owed for future use. Please remember that all overpayments must be requested for a refund no later than 7/15 each year.