Meet Management

Prior to the Meet:

• Applying for a Sanction
  • This form should be used by all meets requesting a sanction. This includes all Niagara Open and Closed meets (including league) as well as anyone hosting a USA Swimming (or Zone) sponsored competition within Niagara. All other meets (high school observations, YMCA approvals) should use the appropriate form at the bottom of the page.
• ​Applying for an Open Water Sanction
  • ​This form should be used for all open water meets. It is to be used in conjunction with the new USA Swimming form which is also required. In order to receive the sanction, USA Swimming must review and approve the application first. For more information from USA Swimming about the Open Water Safety Checklist, Open Water Meet Application, or the Open Water Dictionary, click here! 
• Meet Announcement Checklist
  • This checklist is updated to reflect the current rule book and applies to sanctioned meets. Please be sure to look through it prior to submission of your application.
  • MAAPP Language has been added on 6/2/2019. This should be included in all meets moving forward and will be in effect on 6/23/2019. In addition to the Meet Announcment Language, there are additional items for inclusion during the meet. Click here for ​MAAPP Sample Language for meets
• How to Verify Registrations
  • Pre-meet reconcilliation of entered athletes are critical for identifying non-registered or improperly transferred athletes. Sending in a USA-S Registration file to the registrar will highlight any exceptions for your correction. It is the only method to verify registrations from another LSC or the number of meets remaining for a Flex athlete. All meet hosts are required to submit the USA-S Registration file prior to the start of the meet for the registartion chair to be run. 
• ​Tips for setting up Meet Manager
• How to Setup Mixed Relays (Meet Manager)
• OTS Setup Request Form (can be submitted if opened in Adobe (not the browser!))
   

For the Meet:

• Safe Sport Items of Interest (much more can be found on https://www.usaswimming.org/Home/safe-sport/club-toolkit)​
  • Safe Sport Announcement for Niagara Sanctioned Meets
  • No Cameras Poster (PDF)
  • Safe Sport at Meet Scenarios
  • Safe Sport Meet Referee
  • Safe Sport Venue Evaluation
  • 2015 Meet Admin Safe Sport Resource Guide
  • Pre Meet Risk Assessment
  • Safe Sport Meet Announcements

• Items for Officials
  • Officials' Work Chart
  • Officials' Dual Meet Work Chart

• ​Guidelines for Marshals

After the Meet:

Please be sure to save PDF's to your computer and use Adobe Reader to work with them. This way you can save and print without issue. 

• Conclusion of Meet Instructions
• Meet Report for meets with surcharges
• Meet Report for meets with no surcharges (typically, meets with no entry fee)
• Financial Summary 
  • PDF - XLS

Meet Director Information:

• Meet Director's Handbook: PDF Although outdated, the USA Swimming handbook provides many good ideas and will challenge you to look for updated references in the rule book!

• Meet Director Workshop Slides (PDF)

• Meet Director PowerPoint

• Meet Director Test (Revised 05/07/2019)

• Meet Director Dates (2/9/19)

Observed Meet Forms:

PDF forms must be saved in order to edit and save them. Please right click on the link and 'save as' to your computer before filling out.

Form A and B are fully electronic. Please do not use old PDF's of those forms.

Results and questions should be emailed to times@niagaraswim.org.

Observed Meet Requests:

• Form A - Request for Observation - Non-Season Culminating Meet
  • This form should be submitted by meet personnel to have times observed at a High School meet that occurs during the standard calendar (a high school invitational for example). For all championship meets (League, Sectional, State, etc) use Form B below.
• Form B - Request for Observation - Season Culminating Meet
  • This form should be submitted by meet personnel to have times observed at a High School Championship meet. These include any "season-ending" meets such as League/Divisional, Sectional, or State Championships. For all other High School meets, use Form A above.

Requests for Electronic Loading into SWIMS:

• Form C - Request for Electronic Loading
  • Use this form to notify the officials and times verifier that you wish to have a time observed/loaded for someone that does not have their USAS ID properly entered into the meet registration file. When in doubt, it's best to submit Form C so there is no issue. If a meet has occurred and a time is not loaded properly, use Form F below.
• Form D (deprecated) Foreign Times Request
  • To submit times for foreign meets please email times@niagaraswim.org with a link to the meet information, meet results and the electronic results (zip/cl2) if possible. We will then forward to the chair of the National Times Committee for approval and loading.
• Form F - Individual Verification Request
  • Use this form to request the loading of a time for someone that has competed in an observed/approved meet but was otherwise missed (either no ID entered in the meet or no Form C previously submitted).
• Form G - Intermediate Lead-off or Relay Lead-off Split Verification
  • Use this form to request a relay lead-off or an intermediate lead-off (first 200 of a 500 for example).

Approved Meet Application:

• Form E - Apply for an Approved Meet (CLOSED YMCA MEETS SHOULD USE THIS!)
  • Approvals are issued for meets where there may be both USA Swimming members and non-members competing. The LSC may issue an approval for a closed YMCA meet but other closed meets will require approval from USA Swimming. Use this form for either case and we will forward for approval if required.