Last Update: 5/17/2020

2020 Bid Process

We are doing this a little different this year as we will not be able to have our traditional Bid Meeting in person, and logistically doing a ZOOM Meeting will put too much of a strain on everyone involved.  Here will be the timelines and processes over the coming weeks:

Traditional Online Bid Process:  (Online bids officially stopped on Wednesday, April 15th)
Via our online Bid Form (link:  after this date is where things are going to deviate from our typical process. We will post the results from the Bid Form online allowing any last-minute bids until April 30th.

Last Minute Bid Form: (These bids will be accepted from April 23rd-30th)
In years past as we have gone through our meets in the Bid Meeting, the TPC has allowed Teams to “Bid from the Floor” (though it is not required in our by-laws or procedures).  We will not have this benefit this year, so instead here is the process for “Bidding from the Floor”:

  • Once the Online Bids stop on April 15th, the TPC will release a Preliminary Ballot (link: Gulf Preliminary Ballot) and attach it to the Last Minute Bid Form (link:
  • From April 15-30th Teams will be allowed to access this Form and add any Last-Minute Bids to the ballot.
  • As of April 30th, the Official Ballot will be drafted and sent out to all teams.

Online Ballot Process: (Voting will be from May 1-17th) - The deadline has been extended until Sunday, May 17th.
Each team will be allowed to cast 1 ballot and voting members of the TPC will also have 1 ballot.  Ballots cannot be amended once submitting.  Ballots will be online here:

Updated Bid Meeting: (Monday, May 18th @ 7:30pm viz Zoom)
The TPC will Release, Review, Discuss, and approve the results from the Online Ballots received.  Any meets/venues that go unfilled will be discussed for possible hosts and leads will be pursued by the TPC, and reported to the BOD for approval.

Clay Pruitt is inviting you to a scheduled Zoom meeting.

Topic: Gulf Bid Meeting
Time: May 18, 2020 07:30 PM Central Time (US and Canada)

Join Zoom Meeting

Meeting ID: 836 1813 9740
Password: 000256
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Thank you,
TPC Committee