AGGIE SWIM CLUB 

Gulf Swimming

BILLING

All fees are due on the first of the month (i.e. a swimmer wishing to participate during the month of October must pay October dues on October 1st).  Dues are e-mailed to your primary e-mail address on a monthly basis on the 1st of each month and are charged to your credit card or ACH on the 1st of each month.  All families must have either a credit card or ACH on file to be billed monthly.  No check or cash payments will be accepted.

Your monthly dues amount is dependent upon the group your swimmer is in and the number of swimmers in your family.  There are family discounts of 10% for the second family member, 20% for the third family member, etc. (Discounts are taken from the lesser dues amounts and are not taken on USA registration fees or family administration fees).

Please note that our credit card company charges a per transaction fee for all charges of 2.95% plus $.60 per transaction fee.

Fees as of August 15, 2022:

Novice - $70.00/month

Age Group Development - $85.00/month

Age Group - $100.00/month

Junior - $125.00/month

Senior - $140.00/month

Swimmers needing financial assistance should look at our Outreach program for additional discounts.

With the exception of new swimmers starting after the 15th of the month, monthly dues are never pro-rated for portions of a month.

 

If there is a change in your swimmer’s status (i.e. from active to inactive status) you must notify the Team Administrator, Shannon Clark, directly.  Please do not assume that if your swimmer stops attending practice that this is notification. Also, please do not notify a coach. To notify of a status change please send an e-mail to [email protected] .  Billing will not be retroactive regardless of the reason.

 

Please carefully review your bill and be sure all information is correct.  If there are any corrections or changes to be made (including changes to address, phone, e-mail, etc.), please mark them directly on the bill and e-mail us at [email protected] . Any billing discrepancies must be disputed in writing within 90 days of the error.

 

CANCELING MEMBERSHIP AND GOING “INACTIVE”

Any changes in status, i.e. from active to inactive, must be done with 30 days advance notice in writing to [email protected].  Notifications must be made prior to the first of a month in order to avoid paying dues for the following month. Monthly dues are never pro-rated for portions of a month.

It is the responsibility of the member to notify the Club Administrator/Manager in writing of intention to terminate, or cancel a team membership.  If a member quits the program or is dropped from the program for non-payment of fees, overdue and current account balances are immediately payable in full.

If you have any questions about any billing you may have received, please contact the Club Administrator/Manager at [email protected].

At times a swimmer may need to go “inactive,” for a period of time due to long-term illness or injury.  Notification of the need to go “inactive,” must be submitted to the Club Administrator/Manager and except in emergency circumstances, require written notice due 30 days prior to the swimmer’s last practice.

Any swimmer going inactive is considered an active member of the club until the expiration of the 30 days of notice. This applies to both billing and volunteer obligations.

 

FAMILY ADMINISTRATION FEE AND MEET HOSTING MONEY:

All families pay a family administration fee in the fall of each year.

All family administration fees and money made by Club hosted swim meets go to pay for things such as:
  • Coaches’ and official's annual registration with Gulf Swimming
  • Coaches’ and official's certification classes (CPR, First Aid, Water Safety, background checks, etc.) for ALL coaches
  • The Club’s annual registration with Gulf Swimming
  • Continuing education for coaches
  • Coaches' travel fees for away meets
  • Intrasquad meet awards
  • Intrasquad meet pool rent
  • Intrasquad meet timing system rental fees
  • All relay fees at all meets paid by the Club  (most relays cost $15.00 per relay)
  • Room rental for swim clinics
  • Team get-togethers (Halloween, awards party) – (food, location rental, etc.)
  • Personal best time meet awards
  • Team Record Holder awards
  • Web administration fees/host server
  • Postage (meet entries, registrations)
  • Misc. office expenses (paper, labels, envelopes, etc.)
  • Team Administrator to coordinate the Club
  • Annual team t-shirts for all
  • Annual awards for achievements – bags, towels, sweatshirts
  • Annual awards program printing
  • Chevron patch awards
  • Annual swimmer trophies
  • Championship meet (TAGS/Sectionals/Nationals) suits, t-shirts and caps
  • Championship meet (TAGS/Sectionals/Nationals) goody bags (with the exception of what is donated)
  • Travel trips for swimmers (van rental, gas, etc.)
  • Meet entry and billing administration
  • Local ordering and delivery of equipment at Club discounted rates
  • Annual swim clinics for swimmers

 

NO-SHOW MEET FINES:

If a swimmer circles-in for his/her event but does not report to swim the event or misses the event there is a $5.00 fine imposed by Gulf Swimming at the end of each season (April and August) for each no-show event.  Additionally, swimmers who qualify in championship meets for an event in finals and then do not show up are assessed fines by Gulf Swimming up to $100 per event. When the Club receives notification of the fine the swimmer's account will be charged the corresponding fine.

 

MOVING FROM ONE PRACTICE GROUP TO ANOTHER:

A swimmer's abilities are evaluated by the coach of each program and a swimmer will move up when they demonstrate the proper efficiency and mastery to attend the next higher group.  When an athlete has successfully reached the ability to move to the next level of the program, the coaches of both groups will confer with each other and determine the swimmer's abilities and possible change in status.  When it is agreed that a change is to be made, the swimmer and parent will be informed of their eligibility to move into the next higher group. A congratulatory e-mail will be sent to the swimmer’s parent as notification of the change.