2020-2021 SSAN Volunteer Policies: COMMITMENT to WORK

Swim Streamline at Northampton is beginning its 12th year as a USA team. We have had significant growth and success and a Team cannot function without the generosity and commitment of its volunteers. We need your help in many areas!

ALL SSAN families are required to volunteer in three areas as outlined below.

  1. SSAN hosted swim meet volunteer hours

This year SSAN will host 7 USA short course swim meets and 1 summer league meet during long course! The meets help offset costs of long course water rental and other team necessities. The significance of our hosted meets to our team cannot be overstated. For that reason, every family is expected to contribute at our 8 meets during the year.

Due to COVID, SSAN understand that the current meet schedule is tentative. If the number of meets scheduled are not met, our volunteer requirements will be reduced accordingly.

_____ Every family will have mandatory shifts and donations (TBD based on upcoming meet schedule) at the following meets or a fine will be applied to your team account whether or not you participate in the meet or are on team break. It takes a TEAM to run a successful meet before, during, and after.

_____ The parent support requirements for each season are listed below by group. For families with multiple swimmers, your total obligation will be the volunteer requirement for only your highest level swimmer. Note: If your child moves up groups before November 1, 2020, you owe the new group volunteer shifts for your highest level swimmer.

_____ If you leave the team or take a break/stop swimming before the Sprint Sizzler June Meet and have not fulfilled your shifts requirement at the time you leave, you will be fined for shifts not complete, unless you make prior arrangement with the Team Admin and Volunteer Coordinator to complete your remaining obligation after you leave.

_____ SSAN does host a NWAL Summer League invitational meet- Sprint Sizzler in the month of June. All competitive groups are required 1 volunteer shift during this meet. Groups exempt from this requirement are Technique & Fitness, Summer League Tune Up, and Home School Non-Competitive.

_____The maximum number of shifts required per FAMILY is different, review the table above for shift requirement break down. For families with multiple swimmers, your total obligation will be the volunteer requirement for only your highest level swimmer. For families joining after January 1, requirements will be prorated. Families who do not fulfill their requirements by the end of each hosted meet will be fined $75 per unworked shift. Prepayment may be made at the start of the season to waive volunteer requirements for only our own hosted meets (max $500). This does not include timing at away meets. All families that attend meets are expected to take a shift of timing per meet throughout the year. Please review the timing policy below. 

_____All volunteer meet shifts/positions will be available at www.swimstreamline.com, under the Events tab. Sign up for each meet will be posted the Sunday before the start of the meet. You will be able to sign up and review your shifts. Any questions contact: [email protected]


We will host the following meets during the 2020-2021 swim year. (Dates subject to change):

September 26, 2020- Intra squad Black and Gold Meet - all ages/ swimmers are eligible- cancelled


October 17-18, 2020- Kara Ward Memorial Meet - all ages/ swimmers are eligible

November 6-7 or 14-15, 2020- SSAN Tri Meet at - all ages/swimmers are eligible

December 4-6- 12 & under champs

December 18-20 , 2020- Fall Champs

January 8-10, 2021- SSAN MLK Invite

Feb 12-14- 12 & under champs

Feb 26-28- ages 13 & over champs


May 30-31, 2021 or the first weekend of June- Sprint Sizzler- NWAL summer league meet hosted by SSAN


SSAN Group

Number of Shifts required during the Short Course Season (September 1 – March 30)

Number of Shifts required for Sprint Sizzler (SSAN’s NWAL Invitational)

Black, State, National Development 2, National, and National Select



Advanced, Titanium, Gold, State Development, and National Development 1



Silver, Platinum, White, and Junior



Copper and Bronze









Fitness and Technique



Summer League Tune Up






* Shifts are expected to be 1.5 -3.0 hours long depending on the meet session length or job. 

  1. Timing at Away Meets


_____All families attending meet hosted by a team other than SSAN will be required to help with timing assignments as part of their obligation of attending meets. Timing at away meets will not count toward your volunteer hours. Depending on the number of chairs we are assigned to fill, families will be required to fill a minimum 1 chair per family or, if needed, 1 chair per swimmer entered.


_____The timing sign up will be set up and made available through Signup Genius as soon as the timeline and timing assignments have been posted by the host team to Gulf Swimming (typically Wednesday of the meet week). Slots may range from 1 hour to 2 hours depending on the length of the meet and the number of swimmers attending. We have to have timers in our designated lanes throughout the meet or the meet will stop. Your continued support is greatly appreciated.

_____If any timing slots remain open, at the time of the meet, all families (with a swimmer in the meet) not signed up to time will be fined $50. In addition, anyone who does not show for their timing slot must arrange for a replacement. Coaches will not find a replacement. Failure to do so will result in a $50 fine billed to your account. Swimmers of these families will not be entered in future meets until the fine has been paid. If all timing slots are filled, remaining families will not be fined. Families with a parent participating in the meet in another capacity (official, meet director, etc.) are exempt from this policy for that meet.

  1. Additional Support:


Coach Laura e-mails and asks for help! Parent support is vital to the success of our swimmers and our team. There are many areas throughout the year that require your help to make the events fun for your children, to offer the best possible swimming experience, and to allow our coaches to coach during practices and meets.


Many of our families already contribute in these areas, but for those who do not, we want to encourage them to find one or more areas of interest to assist.

Please circle any areas you feel you can help!

  • Certified Meet Official (requires training)
  • Help with team registration
  • Specialized Meet Positions (working more than the minimum required shifts) such as Meet Director, Meet Coordinator, Console, Timing and Meet Manager, Concessions)
  • Parent Rep during practice- be available to answer questions about upcoming meets, events, etc.
  • Awards coordinator- pick up remaining awards at meets and hand out during practice
  • Fundraising events such as the swim-a-thon
  • Christmas Party
  • Annual Awards Dinner
  • Philanthropy Coordinator: SSAN gives back!
  • Meet Operations
  • Spirit Store
  • Lost & Found Coordinator
  • Travel trips!
  • Swim Streamline Aquatics Booster Club
  • Team photos
  • Travel Meet spirit bags
  • And so much more!