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Richland, WA 99352

Pasco Memorial Pool Meet Setup Instructions

Tri-City Channel Cats run our June Open meet with starts from both ends, also known as double-ended starts or chase starts.  This is essentially two meets in one as far as the timing system is concerned.  Odd heats of all 100 and 200 meter events are run from the west end, along with all heats of the longer events, all relays, and 50 meter events (which start from the east end).  Even heats of the 100 and 200 meter events are run from the east end.  Starting blocks and canopies are set up on both ends.  Results are reported into the office separately from both ends.  Two scoreboards are set up, one for each end, but are collocated on a single scaffold.  Only one announcer is used, but they need to pay good attention and announce heats for both ends. 

The equipment used for the meet comes from a combination of locations and sources, including

  • Channel Cat storage unit
  • Memorial Park storage
  • Coach Todd’s house
  • Bennett Rentals
  • Sun Rentals or Safway Scaffold
  • IES Equipment Trailer
  • Coca-cola (concession trailer)[1]

Arrangements for retrieving the necessary equipment from each of these locations needs to be made prior to the meet set-up effort so that everything is brought to the pool to support the set-up on the afternoon before the meet starts.

The following subsystems comprise the electronic set up and supporting infrastructure for the meet.

  • Timing System
  • Starting System
  • Scoreboards
  • Public Announcement System
  • Office Computer System
  • Electrical System
  • Canopies
  • Pool Equipment
  • Tables and Chairs

While many of these subsystem components are integrated into the operation of the meet, they are broken out here for the convenience of establishing set up teams that can be responsible for each of the discrete subsystem installation/removal efforts.  Figure 1 shows the layout of the entire integrated system.  Subsequent figures are provided to show the layout of each discrete subsystem within the appropriate subsections.

Timing System

All equipment is stored in the IES Equipment Trailer with the following exceptions, which are Channel Cat equipment (and where they are generally stored):

  • (1) Colorado System 6 Timing Console (Todd)
  • (2) Brother printers (Todd)
  • (1) B/C timing cable harness (storage unit)
  • (12) long pad/gutter brackets (Memorial Park storage)
  • (4) short pad/gutter brackets (Memorial Park storage)

IES Timing System Equipment:

  • (1) Colorado System 6 Timing Console
  • (1) Prime/A-to-B/C crossover adapter
  • (3) Prime/A timing cable harness 8, 10 lane? Colored tape?
  • (14) Colorado touch pads
  • (28) backup timing buttons
  • (1) 300’ serial cable
  • (1) 100’ serial cable
  • (1) cord protector

Installation Procedure for Dry Equipment

The following instructions are specific to the installation of the Electronic timing system equipment.  Figures 2 and 3 show the layout of the Timing Subsystem related to this instruction, for the West and East ends, respectively.  The first time an equipment component is used it is identified in red italics.  The “dry equipment” is called out in this section, as contrasted with the “wet equipment,” merely to further distinguish a separate crew for installation efficiency.  Estimated install level of effort for dry equipment installation is 4 people for 30 minutes (2 people on each end).

West End

  1. Place the TCCC Colorado System 6 Timing Console on the West end timing table, set up on the North side of the pool.  Set up of the tables is responsibility of the Tables and Chairs crew; if not complete, merely leave the Timing Console in its case located in the vicinity until the unit can be unpacked and set on the table.
  2. Run an 8-lane Prime/A timing cable harness along the edge of the pool, in front of the starting blocks.  The connector end of the cables will correspond to the Timing Console.  Lanes at this end of the pool are numbered from right to left, 1 through 7 (standard USA Swimming lane numbering convention).  Each of the numbered harness connectors will correspond with the “opposite” lane number. That is, cable position 1 corresponds with lane 7, position 2 with lane 6 and so forth to position 7 which corresponds with lane 1.  Plug the 50-pin connector of the Prime/A timing cable harness into the upper “near end” slot on the back of the Timing Console.  Install the 8-lane B/C timing cable harness in a similar fashion with the numbered connectors matched to the opposite lane.  Plug the 50-pin connector of the B/C cable into the lower “near end” slot on the back of the Timing Console.
  3. Connect proper end of the 100’ serial cable to “com port 1” on the back of the West end timing console.  Leaving a few coils of cable under the timing table, uncoil the cable toward the office where the office staff will connect the other end to the appropriate computer.  Leave the majority of the cable coiled under the office table.

East End

  1. Place the IES Colorado System 6 Timing Console on the East end timing table, set up on the South side of the pool.  Set up of the tables is responsibility of the Tables and Chairs crew; if not complete, merely leave the Timing Console in its case located in the vicinity until the unit can be unpacked and set on the table.
  2. Run  2 8-lane Prime/A timing cable harnesses along the edge of the pool, in front of the starting blocks.  Make sure that each of the numbered harness connectors is positioned to correspond with the proper lane number.  Lanes are numbered 1-7 from left to right, facing the pool (opposite of the standard USA Swimming lane numbering convention since this is the alternate end of the pool, lane numbers are defined at the main end of the pool, and the lanes need to be identified consistently regardless of which end is being referred to).
  3. The cable harnesses are identified by colored tape.  Plug the 50-pin connector of one timing cable harness into the corresponding upper “near end” slot on the back of the Timing Console.  Note the tape color of this cable – it will be the primary cable.  Connect the Prime/A-to-B/C crossover adapter to the 50-pin connector of the other timing harness cable.  Plug the adapter into the corresponding lower “near end” slot on the Timing Console.  Note the tape color of this cable – it will be the backup cable. 
  4. Connect the proper end of the 300’ serial cable to the “com port 1” on the back of the East end timing console.  Leaving a few coils under the table, uncoil the cable and route it along deck of the south side of the pool, past the diving board.  Continue around to the west end of the pool, aligning the serial cable with the West end timing harness cables.  At the northwest corner of the pool, guide the cable to the office, aligned with the 100’ serial cable, where the office staff will connect the other end to the appropriate computer.  Leave the remaining cable coiled under the office table.
  5. Insert the two serial cables into the cord protector for safety.

Installation Procedure for Wet Equipment

The following instruction is for the “wet” timing components.  The distinction is largely for organizational purposes relative to the set up crew.  Estimated install level of effort for wet equipment installation is 6 people for 30 minutes (3 people on each end).  The instructions are the same for each end (with the exception of the harness connector for the second backup button that will be called out separately).

            Gutter/Pad Brackets

  1. Place 6 long and 2 short gutter/pad brackets at each end of the pool.
  2. Install one short bracket at the far sides of each end of the pool.  The edge lane lines should hold down the bracket.
  3. Install one long bracket centered under each lane line.  The lane lines should hold down the bracket.

Touchpads

  1. Roll out the touch pad storage carts from the IES trailer.  The carts are heavy and need to be carefully lifted over any obstacle.  Take one cart to each end of the pool.  There are 9 pads in each cart.  Memorial Pool uses 7 on each end.  Leave the remaining pads in the cart.
  2. Place one touchpad in each lane.  There is Velcro on the lip of each touchpad that corresponds to the Velcro on each bracket.  Center the touchpad in the lane and secure to the brackets.

Backup Buttons

  1. Take 28 backup buttons from the case in the IES trailer.  Place 14 buttons at each end of the pool.

Connections

  1. Connect each touchpad plug into the “Prime” connector on the primary timing harness cable. (Coordinate with the dry equipment staff as to which is the primary cable on the East end; the primary cable on the West end has the only “Prime” connector.)
  2. On the West end, in each lane, connect one button into the “A” connector (same cable as “Prime”) and one button into the “B” connector (other cable).
  3. On the East end, in each lane, connect one button into the “A” connector of the primary cable (same cable as the touchpad) and one button into the “A” connector of the backup cable.

Removal and Storage Procedure for Dry Equipment

 

Removal and Storage Procedure for Wet Equipment

Starting System

Equipment used for the starting system is both Channel Cat equipment and IES equipment (stored as indicated below).

Channel Cat Equipment:

  • (1) Starter System Rubber Made Bin
    • (1) Colorado Infinity Starter Unit
    • (1) microphone
    • (1) 25’ starter output cable (1/4” stereo to banana plug)
    • (1) short speaker output adapter (1/4” stereo to banana plug)
  • (1) Infinity starter tripod

IES Equipment

  • (1) Starter System Rubbermaid Bin
    • (1) Colorado Infinity Starter Unit
    • (1) microphone
    • (1) 25’ starter output cable (1/4” stereo to banana plug)
    • (1) short speaker output adapter (1/4” stereo to banana plug)
  • (1) Infinity starter tripod
  • (1) ~200’ starter output cable – on orange spool with stand (1/4” stereo to banana plug)
  • (3) 8-ohm marine speakers with ball bungies
  • (2) 100’ speaker cables on orange reel (banana plug each end)
  • (1) 150’ speaker cable on orange reel (banana plug each end)

Installation Procedure for Start Equipment

The following instruction applies for setting up the electronic starter system at both ends.  Estimated level of effort is 3 people for 20 minutes.

  1. Place the purple TCCC starter system Rubbermaid bin and TCCC tripod near the starting location at the West end.
  2. Remove the TCCC Infinity Starter unit and place it on the tripod near the backstroke flag pole.  Use a cord or a bungie to secure it to the pole.
  3. Plug the microphone into the microphone jack on the starter.  Secure the microphone onto the clip of the starter.
  4. Plug the ¼” stereo plug of the 25’ starter output cable into the starter output jack on the starter.  Plug the banana plug into the Start connection on the primary timing harness cable.
  5. Plug the ¼” stereo plug of the short speaker output cable into the speaker output jack on the starter.
  6. Place the gray IES starter system Rubbermaid bin and IES tripod near the starting location on the East end.  Repeat the set up at the East end.
  7. Place the ~200’ starter output cable on the orange self-standing reel near the diving board.  The starter output cable is attached to the reel in the middle and both ends should be pulled in opposite directions.  The cable should be run inside the barricade defining the pool deck for the meet, very close to the gutter of the pool.
  8. One person should hold the reel.  One person should pull the ¼” plug toward the East end starter unit.  And one person should pull the banana plug toward the southwest corner of the dive tank.
  9. Place the ¼” starter output cable on the tripod with several coils of cable at the base of the tripod.  Do not plug the jack into the starter at this time.
  10. Connect the banana plug of the starter output cable into the start connection at the end of the primary timing cable harness, somewhere on the west end of the dive tank.

Installation Procedure for Starter Speakers

The following procedure describes the set up of the supplementary starter speakers at each end of the pool.  The speakers are connected in such a way that the connections can be altered throughout the meet, depending on the nature of the starts at the time.  Estimated level of effort is 2 people for 20 minutes.

  1. Place a speaker in each of the following places.  Secure the speakers with the ball bungie cord as necessary.
  • At the base of the West end starter tripod. 
  • On the footdeck of the West end lifeguard chair (south of lane 1)
  • On the ladder rail at the North side of the East end of the pool.
  1. Run a 100’ speaker cable from the West end starter unit (connect to the speaker output cable) to the speaker on the lifeguard stand at the west end of the dive tank.  Coil excess cable near the lifeguard stand.
  2. Run a 100’ speaker cable from the East end starter unit (connect to the speaker output cable) to the speaker on the ladder rail on the opposite side of the pool.  Coil excess cable near the ladder.
  3. Run a 150’ speaker cable from the speaker at the base of the West end starter (leave a little slack in the cable but do not connect) to the speaker on the NE ladder rail.  This cable should be run on top of the gutter, along the north side of the pool, in front of the coaches’ tables.

Scoreboards

Equipment for the scoreboards is as follows:

  • (2) Fixed-digit light-reflective scoreboard units (IES Trailer)
  • (1) scaffold assembly, arranged 12-ft-high in 2 6-ft sections (Sun Rentals or Safway Scaffold)
  • (misc) scoreboard cables with ¼” male-male connections or ¼” male-female extension cables, as necessary (IES Trailer)
  • (1) 3’x5’ USA flag and pole
  • (1) “Lane / Place / Time” banner
  • (1) “West” banner
  • (1) “East” banner
  • (2) short length of chain to secure scoreboard
  • (2) 1x4 boards, (2) C-clamps (2) pipe clamps (TCCC Storage)
  • (misc) ratchet and motorcycle straps (IES Trailer)

The following instruction is for the set up of two scoreboards on a single scaffold.  Estimated level of effort for set up is 4 men 40 minutes (not including securing the scaffold from the provider).

  1. Obtain the scaffold from Sun Rentals or Safeway Scaffold. Place all components near fence at the southeast corner of the pool. 

CAUTION – Exercise great care and safety when assembling and climbing on scaffold.  Be sure to use jack screws to level the scaffold as best as possible.  Ensure all connectors and safety rings are in place.  Because of the variety of scaffold available, specific instructions are not provided here for assembly.  Run caution tape around the scaffold to prevent unauthorized people from accessing the system or climbing on the scaffold.  Secure the scaffold pole to the fence using a motorcycle strap or rope.

  1. Set up the scaffold with 1 leg adjacent to the fence and oriented so that the long edge of the scaffold is facing toward the northwest corner of the pool.  In this position, with the scoreboards mounted to that long edge,
  2. Assemble the scaffold with a plank at the top of the back of the scaffold (for the PA speaker), in the middle of front of the top section of the scaffold for the lower scoreboard, and near the top of the lower section of the scaffold to stand on.
  3. Using the short length of chain and associated hardware, secure the scoreboard to the front of the top of the scaffold.
  4. Alternatively, set the scoreboard on the upper plank near the front of the top of the scaffold and strap securely (lengthwise) using the ratchet strap.
  5. Using the 1x4 boards, C-clamps, and pipe clamps, secure the lower scoreboard to the middle plank in the top section as shown in Figure XX.
  6. Place the Lane/Place/Time banner above the top scoreboard.
  7. Secure the West banner to the top scoreboard.
  8. Secure the East banner to the lower scoreboard.

Cables

  1. Run a short scoreboard cable (1/4” male-male connectors) from the timing console unit at the East end, up the canopy over the timing console, and up to the scaffold, using the cable to secure itself or zipties.  Plug the cable into either of the ¼” jacks on the back of the lower scoreboard.
  2. Run a series of scoreboard cables and extension cables from the West end timing console up and over the West end timing console canopy to the wall of the facility.  Route the cable east along the wall (using natural supports to the extent possible) and to the fence near the northeast entrance of the pool.  Continue running the scoreboard cable along the top of the fence to the scaffold and up to the top scoreboard.  Plug the cable into either of the ¼” jacks on the back of the upper scoreboard.

Public Announcement System

Office Computer System

Electrical System

All of the above mentioned equipment requires electrical power to operate.  This power comes from various outlets around the Memorial Pool facility.  All of these outlets are GFCI.  The equipment is as follows:

  • (misc) necessary extension cords and power strips (TCCC storage unit)
  • (1) plug splitter (IES equipment trailer, black and yellow tool box)

The level of effort for connecting all the power for the Timing, PA, Ofice, and Scoreboard systems is 2 people for 30 minutes. 

Prior to initiating the power installation, the bin with various extension cords and power strips in the TCCC storage unit should be brought to the pool and made available for setup. 

West End Timing System

  1. There is an outlet directly behind the timing console table on the poolhouse wall.  Plug an extension cord into this outlet.
  2. Route the extension cord from this location to the timing console table by running up the wall, over a light fixture, to the canopy over the timing console table.  Secure the extension cord to the canopy frame with Velcro, ball bungie, or zip ties.
  3. Place a power strip under the table.
  4. The following items need to be plugged in to the power strip:
  • Timing console
  • Brother printer
  • PA Sound unit 

Office Computer System

  1. There are two outlets on the west wall of the poolhouse (access needs to be obtained from the maintenance staff).
  2. Plug two extension cords into the closer outlet and route through the fence to the office, beneath the tables.
  3. Plug a power strip into each of the extension cords.
  4. The following items need to be plugged in to the power strips:
  • (3) laptop computers
  • (2) printers
  • (1) Ethernet router/switch
  • (1) pencil sharpener
  • (1) copier (generally only used for the Champs meet)

East End Timing System

  1. There are two options for power at the east end
    • Preferred location is from the outlet on the light pole in the parking lot east of lane 4. 
    • Alternate location is from the light pole behind the bleachers, just in the grass.
  2. For power source (a), plug 2 extension cords into the outlet.  Run them up the pole about 8 feet and secure with zip ties.  Run the over to the fence.
  3. Run one cord along the top of the fence to the south end of the canopy.  Continue over the canopy frame, down to the deck and beneath the table.
  4. Plug a power strip into the extension cord.  The following items are to be plugged into the power strip:
    • Timing Console
    • Brother printer
  5. Run the second cord along the top of the fence to the scaffold. 
  6. Route the cord up to one of the decks and plug in the splitter.
  7. Plug both scoreboards into the splitter.

Canopies

  • (7) 10’x20’ canopy sets  (TCCC storage unit)

Pool Equipment

  • Starting blocks (Memorial Park storage)
  • Backstroke flags (Todds house)
  • Backstroke flag poles (Memorial Park pool house – janitor closet)
  • Recall rope (TCCC storage unit)
  • Recall rope poles  (Memorial Park pool house – janitor closet)
  • Stanchions (TCCC storage unit)
  • Caution tape or rope (TCCC storage unit)

Tables and Chairs

  • (33) 3’x8’ Lifetyme plastic tables (TCCC storage unit)
  • (100) Folding chairs (Bennett Rentals)
  • (8) plastic resin chairs

Detailed instructions for each of these subsystems are provided as follows.

 

[1] Other important meet components that are not covered in this Set-Up Instruction Manual include the Concessions and Hospitality.  But the Coke trailer is reserved from the local Coca-Cola distributor well in advance.