COHO Online Registration Fall 2019 – Open August 20, 2019

 

We are happy to announce that this fall you will be able to register for COHO through the Deerfield Park District Webtrac online registration system. Please read the information in this newsletter. If you have trouble with your DFPD online account, contact the registration office at 847-945-0650 or registration@deerfieldparks.org.  

Please do not contact the COHO office, we do not have access to fix issues with this system.

                                                                                                                                                                                                               

 

COHO WEBTRAC REGISTRATION INSTRUCTIONS:

 

Any household that is currently in Coho or has signed up for a park district program or pass membership already has a Webtrac account – it is automatically created as soon as someone signs up for something. 

 

If you don’t know your login info, visit this link: https://register.deerfieldparks.org/wbwsc/webtrac.wsc/forgotten.html?option=Password and enter your email address, and if it matches, the system will email your account into so you can reset your password. If no matching email address is found, contact the registration office at 847-945-0650 or registration@deerfieldparks.org.  

 

Here is the link to use to see Coho programs: 

https://register.deerfieldparks.org/wbwsc/webtrac.wsc/search.html?module=AR&type=COHO 

(this is a permanent link that will work for future seasons as well) 

 

 

Click on the green + symbol next to the appropriate activity/section (each group is an Activity code, with different Levels as Sections).  

On the next screen, select which child is enrolling into that section with a checkmark, and click Continue. If you have multiple children in the same section, check each of them here. 

 

 

 

Review and accept the Liability Waiver on the next screen and click Continue. 

 

On the shopping cart screen, either click “Proceed to Checkout” or “Continue Shopping” if you want to register another child for a different group/level.

 

Pay by Visa/MC/Discover/Amex. You will receive an email receipt (PDF attachment) after the payment has been successfully processed. 

 

COHO Multi-swimmer discount: 

For the fall and winter 2019-2020 seasons, we have implemented a new multi-swimmer discount system. When you register a 2nd swimmer from the same household you will receive $100 off your total fees, for a 3rd swimmer you will receive $150 off, and for a 4th swimmer you will receive $250 off. In other words, a family with four swimmers will receive a total of $500 off. 

Please note that this discount does NOT apply to pro-rated Masters sections 02 and 03 (i.e. 1 day or 2 days per week options), or 7th & 8th grade dryland. We also do not apply a multi-swimmer discount along with any other pro-rating. You will not see the discount in your shopping cart, it will be automatically taken off the program fee. The discount amounts will be adjusted for the spring and summer seasons which are much shorter than the fall and winter seasons.

 

COHO Club fee:  

The seasonal COHO Club fee is included in the fee shown in your shopping cart based on your child’s group. This fee is used to cover meet entry costs. For the fall and winter 2019-2020 seasons the fee is: Minnows & Sharks ($30) White groups ($45), Blue groups ($60), Red and Gold groups ($80).

                                                                                                                                                                                                               

 

COHO REGISTRATION FEES EXPLANATION:

 

  • Deerfield Park District Program fee: This is paid every season through the park district online registration system. This goes directly to DFPD and is used to cover operating costs of COHO such as salaries, pool rental, education and training, etc.
  • COHO Club fee: This is paid every season through the park district online registration system. This goes to COHO and is used to cover meet entry costs (see below).
  • USA Swimming/Illinois Swimming Membership fee: This is an annual fee that renews every fall. The amount is the same no matter what time of year you pay it. Since COHO is a USA Swimming and Illinois Swimming chartered club, all our swimmers are required to register with both organizations. This fee will be charged through your Team Unify account.

 

COHO SWIM MEET FEES:

Meet fees charged vary by meet and host team. Most are covered by the COHO Club fee, but some are not.

 

Meet fees covered by the COHO Club fee:

 

  • Splash fee: This is a charge for every event in which a swimmer is entered. We are responsible for paying this when we submit our team entry to the host club. A percentage of this goes to the LSC (Local Swimming Committee) that oversees the area in which the meet is held. Most LSC’s cover an entire state (Illinois Swimming), but some larger states (California and Texas) are split between multiple LSC’s. The host club keeps a large percentage of the splash fee, and this is how teams make most of their money from meets.
  • Swimmer surcharge: 100% of this goes directly to the LSC in which the meet is held. We are responsible for paying this when we submit our team entry to the host club.
  • Facility usage fee: Some teams will charge this to cover additional costs of renting a facility to run a meet. For instance, when we host a multi-day meet at DHS, we are charged for security and custodial costs by the school district. Not all meets will have this charge, but if they do then we are responsible for paying it when we submit our team entry to the host club.

 

Meet fees NOT covered by the COHO Club fee:

 

  • Spectator Admissions: Some teams will charge in advance for spectator admissions. This has become a trend because it eliminates the need for volunteers to collect money at the meet. It is a good way to not only free up volunteers, but to prevent having a lot of extra cash on the premises. We are responsible for paying this at the time we submit out team entry if it is included. Since families must pay this at meets that charge on site, we do pass on this cost to families when it is charged in advance. You will be billed for this through your Team Unify account when applicable.
  • Championship Season fee: For some families, this will be charged through your Team Unify account at the end of both the short course (March) and long course (August) seasons. This is only charged if you have a swimmer who participates in a Championship meet (Regionals or higher). This is to help off-set the extra costs of Championship meets (higher splash fees, shirts, caps, coaches travel, etc.)
    • This fee DOES apply to relay only swimmers
    • You will only be charged once per swimmer, no matter how many Champ meets they swim
    • The charge is $25 (latex cap) or $30 (silicone cap)
  • Travel Meet/Out of Town Championship Meet expenses: These fees will vary by meet and will be communicated in advance of families signing up. Typically, this will include hotel, food and transportation expenses, if those are being provided by COHO.