Frequently asked questions about volunteering

Why am I expected to volunteer?

                Donner Swim Club hosts 3 meets during Short Course Season and 1 meet during Long Course Season.  Some seasons we may host a championship meet. The money earned from these meets help to keep your fees lower than clubs that do not host meets.  Hosting meets takes many volunteers, so we need your help to run successful meets.


What if I have 2 or more children swimming?  Do my points add up with each swimmer?

                Your family’s volunteer commitment is for the swimmer with the biggest volunteer point requirement.  For example if you have a Discovery swimmer and a Challenge swimmer, you need to meet the Challenge requirement of 24 points.  You do not need to get 28 volunteer points.


What are my family’s options for volunteering?

      Donner hosted swim meets are the easiest way to meet your volunteer requirement.  You may also:

  • Volunteer at Intersquad meets
  • Help with registration or swimmer evaluations
  • Help with the banquet or holiday celebrations
  • Provide donations of food or supplies as needed
  • Be a member of the Donner Swim Club Board
  • Become an official and work at our Donner swim meets



What is the deadline for completing our volunteer commitment?

                With our new sessions for Discovery 1, 2 and 3 being shorter, we realize that your family may be unable to complete the volunteer commitment by the end of the October or November.  To complete the family point requirement for the Short Course season, your family is allowed to volunteer through the end of March.  Volunteer fees will be assessed at the end of short course season for families that do not choose to complete the volunteer requirement.


What should I do when I arrive to volunteer?

                When you arrive to a swim meet or activity, you will check in with the Board Member in charge of volunteering.  This person will check off that you have arrived and are ready to volunteer or have brought your donation of food or supplies.  If you are volunteering for a specific job, the expectations and responsibilities for the job will be explained to you.  You are expected to remain at the job until you are released by the Board Member in charge of volunteering.  All end times for a meet or activity are estimates.  If you leave prior to the meet or activity ending, you will not receive full credit for volunteering.


Why have the points per group changed from season to season?

                Two factors determine the number of volunteer points per group.  The first is the estimated number of swimmers per group for the season.  The second is the number of meets and activities that we host.  A typical three-day swim meet requires around 200 volunteers.


What if I exceed the number of volunteer points that my family is required to meet? Do those points “carry-over” to the next season?

                Points earned only count toward the volunteer requirement associated with designated season. For those families who contribute more of their time than what was required, Donner Swim Club is extremely grateful and recognizes their efforts during the end-of-season banquet. Depending on the financial success of the season, Donner Swim Club may do a raffle with entries based on extra volunteer points or acknowledge the families that went above and beyond with volunteering.


Who may volunteer?

                Any family member or friend over the age of 14 may volunteer.  They just need to let the person checking in know that they are volunteering for your family. 


Who should I contact with other questions?

                Donner Swim Club is lead by a volunteer board of parents and the Donner coaching staff.  Any questions regarding practices or swimmer development should be addressed by your child’s coach. Questions regarding registration or fees are handled by the Administrative Assistant.  The current Vice-Presidents will answer questions regarding volunteering or the reason you may have been assessed a volunteer fee at the end of the season. If you have a concern about safety or swimmer behavior, you may contact your swimmer’s coach or the Presidents. Any other questions or concerns may be addressed with any of our parent board members.  You may find the names of the current board members on the Donner Swim Club website under the “About” tab.  There you will find a listing to select “Board Members.”