Parent Resources from USA Swimming

Fundraising

We have many fundraising activities throughout the year. Some of these support team programming such as the annual bus trip to Munster in December, while others can earn credits toward your family's account to be used for the payment of team dues, meet fees, or anything else you may get charged for over the course of a seaon (swim caps always seem to go missing or break!).

Scrip. IA runs a scrip program through Great Lakes Scrip. This is a program where you order gift cards and pay face value for them, but the retailers give a rebate back to the club. We share this rebate with the ordering family, crediting back 50% to your account while the other 50% goes to the club. 

Fundraising Fee/Raffle: At registration, each family pays a family fundraising fee ($100 for short course season and $50 for long course season). At the end of each season, we hold a raffle, which each family receives tickets for based on the fundraising fee paid. You can choose to enter the tickets for yourself or sell them for $10 apiece to recoup your fundraising fee.

Nelson's Chicken Sale: Each year, we participate in a Nelson's chicken sale fundraiser. Participation is not mandatory, but we highly encourage all team members to assist in selling pre-sale tickets and to help on the day of the sale. In the fall of 2018, we expanded to 2 sites, one in Mishawaka and one in Bremen, and are looking to expand more in the future!

Give-back Nights: We have often run community give-back nights at various local restaurants including Chik-Fil-A, Taphouse on the Edge, Chicory Cafe, and many others. These are a great opportunity to get friends and family involved with our organization by just sharing a meal!  

Volunteering

As part of swim team membership, IA requires all families to participate in the running of our large invitationals. We host 3 of these each year: the Tim Welsh Invitational in January (January 4-6, 2019), the May Invitational in May (May 10-12, 2019) and the Summer Spectacular in July (July 12-14, 2019). 

The Tim Welsh Invitational is a short course yards meet generally hosted the first weekend of January at Rolfs Aquatic Center. This meet draws around 800 swimmers from Indiana, Michigan, Ohio, Illinois, Wisconsin and Iowa. It is a prelim/final meet for swimmers aged 11 & Over and a timed final meet for the 10 & Under age group. In the preliminary sessions and on Friday evening, we utilize two 8-lane courses for competition. All families are required to volunteer for 4 shifts over the course of the weekend. This could be 4 individuals all working in the same session, or it can be spread out over the duration of the meet.

The May Invitational is a long course meters meet held in May at Rolfs Aquatic Center. The date of the meet can vary year to year depending on the Notre Dame graduation schedule. This meet draws between 400 and 600 swimmers, primarily from Indiana, Michigan, Illinois, and Ohio. All events are timed final and are run in either 7 or 8 lanes, depending on the number of swimmers entered in the meet. All families with an active swimmer are required to volunteer for 3 shifts over the course of the weekend. This could be 3 individuals all working in the same session, or it can be spread out over the duration of the meet. 

The Summer Spectaular is a long course meters meet held in July at Rolfs Aquatic Center. The traditional weekend for this meet is the weekend following the 4th of July, but is occasionally a week later when the holiday falls close to or on the weekend. This meet draws around 700 athletes, primarily from Indiana, Michigan, Illinois and Ohio. All events are timed final and are run in either 7 or 8 lanes, depending on the number of swimmers entered in the meet. All families with an active swimmer are required to volunteer for 3 shifts over the course of the weekend. This could be 3 individuals all working in the same session, or it can be spread out over the duration of the meet.

Failure to meet the volunteer requirement for a meet will result in a fine of $50 per missed session.   

Officials

Running a swim meet takes a great deal of volunteers, but one of the most important volunteer roles is that of the officials. USA Swimming has minimum requirements for the number of officials that must be on duty at all times of the meet for the results to be official. Officials must go through a training course, pass a test, and complete apprentice sessions at meets to become certified. The officials make sure that the meet is run and all swims are done in accordance with the rules of USA Swimming. If you are interested in more information on becoming an official, contact Coach Matt