Central Iowa Aquatics


Volunteering

The success of our club is largely due to the support of our family volunteers. Family volunteers fill vital roles from board members and committee members to assisting at our swim meets. Without the support of volunteers, we simply could not host meets or function as a club. Therefore, we have a volunteer requirement each family must satisfy.

Volunteer hours are based on the two seasons.  Each family that has at least one swimmer practicing with CIA for more than one month during the season must provide volunteer hours at meets hosted by CIA or volunteer in other capacities approved by CIA. 

  • Volunteer Requirement for Short Course Season: 12 hours (8 hours for high school swimmer only)
  • Volunteer Requirement for Long Course Season: 8 hours
    • Team Unify is the system used for tracking hours.

Volunteers must sign up online under “job sign up” by midnight prior to the start of the event. Volunteers must also ensure they check-in as required to receive credit for participation because this is how your participation is verified.

Volunteers must be 14 years of age or older. When volunteering at meets the volunteer must remain during the entire length of the volunteer slot.  For non-meet events unless excused by the head of the committee the volunteer must remain during the entire length of the slot they are working.

Incomplete Season Volunteer Hours

If, at the end of the season a family has not fulfilled their requirement, they will be charged $75 per hour they did not provide a volunteer.  For example, for short course, if a family completed four volunteer hours, $600 will be charged to their account for the eight hours they did not provide a volunteer.

If a family chooses to leave the team without the intention of returning and requests their account to be closed, they will be charged for unfulfilled service hours. The family must notify the team registrar by the 15th of the month prior to the close of their account. Any unworked hours will be charged $75 per hour during the next billing cycle.

Volunteering at meets:

Meet Check-In Times - In Order of Reporting Times (please check the signup frequently as times may change):

Coaches Check In / Hospitality - 45 minutes prior to WARMUPS.  If there are split warmup sessions, this means prior to the FIRST warmup. 

Marshal / Heat Sheet Sales / Clerk of Course - 30 minutes prior to WARMUPS.  If there are split warmup sessions, this means prior to the FIRST warmup. 

All Timer Positions (Timers/Head Timer/Backup Timer) - 45 minutes prior to the start of the SESSION.

Announcer / Awards / Parade Sign Bearer / Runner - 30 minutes prior to the start of the SESSION.

CIA Swim Meet Positions

ANNOUNCER
** Training is required for this position **

  • Volunteer(s) Needed: 1 per session
  • Arrival Time:30 minutes prior to the start of the session
  • Age Requirement: minimum 18 years old
  • Make all necessary announcements over the PA system as requested by the Referee/Official, Clerk of Course, or the Meet Director.
  • Announce event information (event, heat, stroke, and distance).
  • Provide "color" commentary for all Finals sessions


AWARDS

  • Personnel Needed: 1-2 per session
  • Arrival Time: 30 minutes prior to the start of the session
  • Age Requirement: minimum 13 years old At least one adult required.
  • Place preprinted labels on ribbons for swimmers.
  • Prepare certificates for swimmers achieving a new time standard.
  • Distribute ribbons/certificates to swimmers during the meet.
  • Distribute remaining ribbons/certificates to Teams at the end of the meet.
  • ** May involve some time after the meet to complete ribbons/certificates, depending on the timing system.

CLERK OF COURSE
** Training is required for this position **

  • Personnel Needed: 1-2 per session.
  • ​Arrival Time: 30 minutes before first warmup.
  • Age Requirement: minimum 18 years old.
  • Assist Meet Director and Admin Referee with any required tasks
  • Confirm positive check-in of swimmers prior to the event being seeded by Admin Officials.
  • Works scratch table for finals.
  • Work with the Runner(s) to post heat/lane assignments and post final results.

COACHES CHECK IN

  • Personnel Needed: 1-2 per session.
  • ​Arrival Time: 45 minutes before first warmup.
  • Age Requirement: minimum 18 years old.
  • Manage all aspects of Coaches Check In.
  • Distribute Coaches bags when required
  • Verify Deck Pass for all coaches to permit entry to the pool deck
  • Provide information about the facility and meet procedures to all coaches

DECK MARSHAL

  • Personnel needed: 2 per session, depending on the size of the meet.
  • Arrival Time: 30 minutes prior to first warmup
  • Age Requirement: minimum 18 years old
  • Role is to maintain the deck is for meet personnel and participants only.
  • Escort non-meet participants to the program pool – away from the meet
  • Must not leave your position until substitute is provided or until excused, (must finish the session)
  • Monitor the entire pool area
  • Ensure that swimmers behave in a safe manner. (No running, abusive behavior, etc.)
  • Notify the coach of any swimmer who is behaving/acting in an unsafe manner.

HEAD TIMER
** Experienced Timer is required for this position**

  • Personnel Needed: 1 per session/ per pool.
  • Arrival Time: 45 before the start of the session.
  • Age Requirement: minimum 18 years old.
  • Assist in training to all NEW Lane Timers.
  • Designate one timer on each lane to be the recording timer for that lane.
  • Operate multiple back-up stopwatches.


HOSPITALITY LEAD
** Training is required for this position **

  • Personnel Needed: 1 per session
  • Arrival Time: 45 minutes prior to the first warmup
  • Age Requirement: minimum 18 years old
  • Helps to arrange food with Hospitality Coordinators
  • Setup refreshments (food and drink) for coaches, officials, and meet volunteers (NO Swimmer allowed).
  • Morning sessions – Beverage preparation, set out and serve breakfast, snack service, re-stock beverages as needed, prepare lunch service
  • Afternoon sessions – Lunch service, snack service, re-stock beverages as needed, prepare dinner service
  • Final session – dinner service, snack service, re-stock beverages as needed, inventory and pack up supplies to return to storage.
  • Every Session - setup, keep food fresh, cleanup.

HOSPITALITY WORKER

  • Personnel Needed: 1-4 per session
  • Arrival Time: Varies, usually 45 minutes prior to first warmup
  • **Food will be arranged by the Hospitality Coordinator/Lead.
  • Setup refreshments (food and drink) for coaches, officials, and meet volunteers (NO Swimmers allowed).
  • Morning sessions – Beverage preparation, set out and serve breakfast, snack service, re-stock beverages as needed, prepare lunch service
  • Afternoon sessions – Lunch service, snack service, re-stock beverages as needed, prepare dinner service
  • Final session – dinner service, snack service, re-stock beverages as needed, inventory and pack up supplies to return to storage.
  • Every Session - setup, keep food fresh, cleanup.

VOLUNTEER / SERVICE CREDIT CHECK-IN
** Training is required for this position **

  • Personnel Needed: 1 total per session
  • Arrival Time: 45 minutes prior to first warmup
  • Age Requirement: minimum 18 years old
  • Check in all meet personnel – both service credit and volunteer
  • Coordinate with Clerk of Course any position openings
  • Provide completed check-in sheet to Clerk of Course

LANE TIMERS / BACKUP TIMERS

  • Personnel Needed: 2 timers per lane - 16 for 8-lane pool / 20 for 10-lane pool.  Backup timers 1 per pool
  • Arrival Time: 45 minutes before the session starts.
  • Age Requirement: minimum 13 years old experienced swimmer with parent timing in same lane.
  • No experience required. Training will be provided by the Officials/Head Timer.
  • Check the name of the swimmer before the start of each race. Notify the Head Timer of any conflicts.
  • Operate stopwatch and touch pad button used for the entire session. If stopwatch fails, notify the Head Timer for a replacement stopwatch for that race.
  • Record times from both stopwatches on the lane/timer sheet for each swimmer.

PARADE SIGN BEARER

  • Personnel Needed: 1 per session - Finals only
  • Arrival Time: 30 minutes prior to the start of the session.
  • Age Requirement: minimum 8 years old
  • This position works actively with the Clerk of Course and the Admin Officials.
  • March all finalists from Ready Room to behind the starting blocks
  • Update event information on the Parade Sign

RUNNER

  • Personnel Needed: 1-2 per session / per pool
  • Arrival Time: 45 minutes prior to the start of the meet.
  • Age Requirement: minimum 12 years old
  • This position works actively with the Clerk of Course and the Admin Officials.
  • Collect lane/timer sheets from each lane at the end of each event.
  • Post event results