MEMBERSHIP AGREEMENT & PAYMENT POLICY

GENERAL: PAWW Swim Club (PAWW) is a non-profit, 501(c)(3), parent-governed team that relies on program fees, fundraising and swim meet income to pay for pool time, coaches, and team administration. Each PAWW family has an ownership responsibility in the team. The PAWW Board of Directors, elected by the general membership, are responsible for establishing policies and procedures that protect the team's long term financial stability while meeting its short term obligations. The Board may also publish policies and procedures to provide guidance to the Head Coach, employees, and key volunteers.

SCOPE: PAWW Swimming contracts for the majority of its annual expenses (pool fixed costs and personnel expenses) in advance of each season. This policy letter establishes policies and procedures regarding the payment of dues and fees by member families.

AGREEMENT: With my payment of the swimmer registration fee entitling my designated child or children to participate in the competitive swim program of the PAWW Swim Club (PAWW), I agree to abide by the regulations and policies of PAWW as set forth by the club. I understand that it is my responsibility to read and familiarize myself with all of the following rules and regulations as well as information contained on the club’s website. Specifically, I agree to adhere to the following established payment policies:

PROGRAM DUES: Although all program dues and fees are considered due prior to the start of each swimming season, PAWW accommodates families by offering two payment plan options. Program dues are charged to your Team Unify account on the first business day of each month as agreed to when you register for PAWW on Team Unify. A $10 late charge will be assessed if dues are not collected, prior to the next billing cycle. Payments are expected to be set-up on the PAWW Team Unify site, to allow for a monthly charge to a debit card, credit card, or electronic funds transfer (EFT) from a deposit account. Payment via cash or check is discouraged and will result in an additional charge of $10 per payment. Checks that are returned from the bank as non-negotiable are assessed a returned check charge of $30.  If there are 2 checks returned from the bank within a one-year time period, no further checks will be accepted from the customer unless the checks are certified, until there is an acceptable payment history for a further one-year period. All payments via credit card will be charged a credit card processing fee. This fee is non-refundable.

All program dues and fees will be charged on the first day of the month, according to the selected payment option. Invoices are automatically generated on the 1st of the month, and are viewable at any time in the member area of the PAWWs website. Monthly invoices include program dues for the current month, merchandise purchased through PAWW, and meet entry fees incurred the previous month. The monthly invoice will detail all charges (including dues, registration fees, swim meet fees, other team related fees, etc.)

PAYMENT OPTIONS: PAWW offers two commitment options and payment options to our swimmers, for both the Short Course Yardage (SCY) and Long Course Meter (LCM) seasons

SEASONAL COMMITMENT – this option offers discounted seasonal and monthly program dues and fees payments to our swimmers, but requires a commitment to pay for the entire amount of the season program dues, including all scheduled installments. The monthly payment plan option does not reduce or diminish PAWW's entitlement to the entire seasonal program dues amount. Regardless of whether a swimmer leaves the PAWW program, at any time during a given season, PAWW's policy is not to reimburse program dues or fees. Further, if a swimmer leaves the PAWW program, while enrolled in the Season Commitment option, all monthly program dues outstanding, plus all unbilled monthly program dues, through the end of the current season, shall become immediately due and payable to PAWW. The only exceptions to this policy that will be considered are based on: 1) documented medical problems, or 2) a family relocating more than 50 miles from the location of the nearest PAWW facility. Such exceptions are subject to formal Board approval.

 

Families requesting reimbursement because of a medical condition must demonstrate that a swimmer is unable to participate in swimming activities because of a diagnosed medical condition. The request must include medical documents that clearly demonstrate that a swimmer is unable to swim or that a certified medical professional recommends the child should not swim. These requests will be prorated from the date that PAWW was notified of the medical condition.

 

Families requesting reimbursement because of relocation must identify when they expect to leave the area. These requests will be prorated from the date that it is impractical for the swimmer to attend PAWW activities.

 

PAWW swimmers enrolled in the Season Commitment option are expected to pay for the entire amount of all seasonal dues and fees, including all monthly installments, regardless of the month the swimmer registers or joins team practices.

 

Swimmers enrolled in the Season Commitment option may not switch to the Monthly Commitment option during a given season.

 

MONTHLY COMMITMENT - this option offers greater flexibility, but requires higher seasonal and monthly program dues. A swimmer enrolled in the monthly commitment option may take a Notice of Absence for any given month, during a season. No monthly dues will be charged during the approved Notice of Absence month, providing a  PAWW Notice of Absence Google form is submitted later than the 20th of the month to avoid being charged for the following month. Each Notice of Absence form is subject to the approval of the Head Coach. The Notice of Absence form may be found on the PAWW website.

 

Swimmers enrolled in the Monthly Commitment option may not switch to the Season Commitment option during a given season.

PAWW DOES NOT PRORATE FEES FOR PARTIAL MONTHS. If you swim one day out of the month, you are billed for the entire month, regardless of the commitment option enrolled in. Further, team members are billed for monthly dues whether they attend practices or not.

USA & ILLINOIS SWIMMING REGISTRATION FEE: An annual USA Swimming membership registration fee is required of all competitive team swimmers. Registration fees are per calendar year (Jan-Dec.). Fees for swimmers joining PAWW in the last quarter of any calendar year will apply to the subsequent year. This fee is billed annually to returning swimmers on the September billing cycle. For new members this fee is billed when you join and every September thereafter. USA swimming registration is a non-refundable fee.

PAWW REGISTRATION FEE: Swimmers (Bronze through Seniors) joining, or re-joining the team will be charged a Team Registration fee once per calendar year. PAWW Registration Fees are non-refundable.

PERPETUAL SWIM PROGRAM: PAWW is an ongoing swim program. Membership will continue, throughout the swimmer’s enrolled season commitment option (SCY or LCM), until PAWW receives a Notice to Intent to Quit Form.

WITHDRAWAL: NOTICE OF INTENT TO QUIT GOOGLE FORMS are available online at www.paww.org. Notice to Intent to Quit Google Forms must be submitted no later than the 20th of the month to avoid being charged for the following month.

Important Notice - For swimmers enrolled in the Season Commitment option, a filed Notice of Intent to Quit Form does not release the financial obligation for each swimmer to pay all outstanding, and unbilled program dues installments through the end of the current season. Any remaining dues payments through the end of the current season shall become immediately due and payable at the time the Notice of Intent to Quit Form is filed.

 

A swimmer who elects to withdraw will remain subject to all registration fees, all meet fees, late fees, and monthly dues balances outstanding, regardless of the season commitment option the swimmer is enrolled in. There are no refunds and no exceptions.

 

If a swimmer elects to withdraw at any point in the season, the swimmer will not be allowed to rejoin the team during the same season.

 

Phone notification and/or email without a Notice to Intent to Quit Form is not a valid form of Notification.

TERMINATING MEMBERSHIP: PAWW reserves the right to terminate the membership of any member whose actions are considered detrimental to PAWW’s welfare as set forth in the team policies.

NEW TEAM SWIMMERS: are offered a 2-week trial. If a swimmer discontinues during the trial, a full refund will be issued, with the exception of fees paid to USA Swimming and paid credit card fees. The credit card fee will also be deducted from the refund.

DELINQUENT ACCOUNTS: Members with accounts more than 60 days past due: Families are not permitted to register their swimmer(s), for any upcoming PAWW swim season, or for swim meets, or purchase merchandise on account. Their swimmer(s) may not participate in swim meets. Their swimmer(s) may no longer participate in any PAWW activities. Swimmers are not permitted to attend practices. Please do not put our coaches in a position where they have to excuse a swimmer from practice because an account is not paid.

The club also has the right to require all merchandise purchases and meet fees be paid prior to ordering the merchandise or entering the meet for accounts that are historically Delinquent.

 

Members who leave the club and do not close their balance within 30 days will be subject to legal collections and may be barred from USA Swimming membership.

 

The club wants to ensure the swimming experience is available to all in a positive environment. If you are having financial difficulties and want to make arrangements for alternative payment schedules, please contact the club’s bookkeeper at [email protected]

 

PAWW SCY SEASON September 2021-March 2022

Financial Commitment Per Swimmer

PAWW offers two payment options: Seasonal Commitment (paid in four monthly payments) or Monthly Commitment.  After making a commitment, your account will be charged on the first day of each month, where a payment is due.

WE ARE OFFERING A 10% MULTI-SWIMMER DISCOUNT FOR EACH ADDITIONAL SWIMMER.

The payments for a single swimmer are shown in the table below effective September 1, 2021.

 

 

SCY MONTHLY PER PAYMENT

SCY SEASONAL PER PAYMENT

BRONZE

$80.00

$126.00

SILVER

$100.00

$157.50

GOLD

$110.00

173.25

SENIOR PREP

$120.00

$189.00

SENIOR

$140.00

$220.50


High School Team swimmers may register for a seasonal commitment paid in two payments. Boys HS swimmers pay first payment at registration and second payment October 1st; girls HS swimmers pay first installment at registration and second payment December 1st. High school team swimmers who choose not to pay seasonal may register and pay monthly.

HIGH SCHOOL SEASONAL FEES PER PAYMENT

 

GIRLS

BOYS

SILVER

$202.50

$157.50

GOLD

$222.75

$173.25

SENIOR

$283.50

$220.50

 

ALL SWIMMERS PRACTICING WITH PAWW FOR THE  

MUST BE REGISTERED WITH USA & ILLINOIS SWIMMING.

USA AND ILLINOIS SWIMMING REGISTRATION/TEAM ADMINISTRATIVE FEES -- These fees (currently $83 per swimmer for USA and Illinois Swimming, $115 per swimmer for Team Administrative fee, and $50 per swimmer Swim Strong Dryland Fee) will be charged for all PAWW swimmers at registration.  These fees are required annually to be a member of our team and are required for ALL swimmers.  Our swimming year runs from September through August., with September through March being our Short Course (fall/winter) season, and April through August being our Long Course (summer) season. 

Note – An additional fee of $10 per account per month will be added to monthly dues, if payment is submitted via cash or check.

**If an accelerated payment plan causes family undue financial burden, alternative payment arrangements may be considered.  All requests will be kept confidential.  For consideration, please contact: [email protected]

TRAVEL MEET FEE'S
 
All swimmers who participate in meets will pay an additional meet fee expense for all travel meets attended. These fees are necessary to offset the travel expenses for coaches to attend the meets. The fee structure is as follows:
Local meets within central IL= $25 per swimmer
Qualifying meets within IL= $50 per swimmer
Out of state meets within Midwest= $100 per swimmer
National level meets= $150 per swimmer