SJAC Volunteering

View Volunteer Hour FAQ Here

SJAC sponsored events thrive on the support of our families.  Families working together and sharing responsibilities needed to run team events ensure a more rewarding and successful swimming experience for our children and their families.  We have many activities that could not run without your help.  With this in mind we have set up a service requirement for all families.  Each family must accumulate 30 service hours during the swim year (Sept to May).

Hours Requirement
  • All families will be subject to a Service Hours Fee (SHF) of $20 per hour.
  • The current yearly volunteer requirement is 40 hours (except bronze ONLY families).  Those families who have completed less than the minimum service hours required will be billed $20 for each hour less than 40.
    • ​Familes must complete 15 hours in the Fall
    • Familes must complete 10 hours at Gator Classic
    • Familes must complete 15 hours in the Spring
  • Familes who have swimmers ONLY in the Bronze Group are required to complete 30 volunteer hours.  If you have swimmers in any other groups in addition to Bronze, you will be required to comlete the 40 hours of volunteering. Bronze only families MUST complete a minimum of 5 hours of volunteering at the Gator Classic.   
  • Those families who have completed less than the minimum service hours required will be billed $20 for each hour less than 40.
  • Non-Competitve Seasonal Team families are required to complete 5 hours of volunteer service at each meet their swimmer(s) elect to compete in. 
  • Hours accumulated above the minimum requirement will not carry over into the following year.
  • Families who leave or join the team mid-season will have a prorated service hour requirement.
  • All families with a swimmer in the Bronze, Silver, Gold, Gold Select, Senior, and/or Platinum are required to meet their hour requirement regardless of how many meets your child participates in.

Monitoring / Viewing Your Hours Worked
  • You can see exactly how many hours you have worked and how many hours remain at anytime through the SJAC Website.
    • ​Log into your account
    • Go to My Account > My Invoice/Payment > Service

Volunteering at SJAC Hosted Meets

  • Each meet will have a volunteer "Job Signup" link which will have all of the available jobs listed.
  • If you sign up for a job and need to switch, it is your responsibility to find a replacement. 
  • The Job sign up for each meet will remain open until 12:00 AM on the last day of the meet.  In order to get credit for your hours you MUST register online for the jobs you worked.
  • Hours worked will reflect the actual meet timeline (i.e. if the meet ends earlier than the job sign up states, the actual hours worked will be used).

Volunteering at Non-SJAC Hosted Meets
  • At larger meets we will be required to provide a certain amount of volunteers.  A sign up page will be created and e-mailed to those families attending the meet.
  • If you sign up for a job and can not work, it is your responsibility to find a replacement.  In this case you MUST e-mail the volunteer coordinator at SJAChours@gmail.com to let her know of the switch in order to properly adjust the hours. 
  • If you work at a meet that does NOT require us to provide help you must E-mail the volunteer coordinator and let her know which meet you worked, which session, and what your role was. 

Volunteering at Team Activities
  • If you are asked by a coach to help with a team/group activity, that group's Head Coach will E-mail SJAChours@gmail.com with the volunteer hours.