SJAC Volunteering

 

Due to the COVID-19 Pandemic, we will be resturcturing our meets for the 2020/21 season and this will effect the number of volunteer hours required this season.  For 9 and over swimmers, last year's volunteer hours were based on the 6 scheduled swim meets as well as the Gator Classic and each family helping out for 5 hours during each of the 2 day meets and 10 hours for the Gator Classic, which is a 4-day swim meet.  There will still be volunteer and/or fundraising requirements for each family which will be determined by the Parent Advisory Committee.  Once that is established, all families will be notified of the update and it will be posted on this page.

 

View Volunteer Hour FAQ Here

Below are the requirements for last season prior to the COVID shutdown...

SJAC sponsored events thrive on the support of our families.  Families working together and sharing responsibilities needed to run team events ensure a more rewarding and successful swimming experience for our children and their families.  We have many activities that could not run without your help.  With this in mind we have set up a service requirement for all families.  

 

Hours Requirement
  • All families will be subject to a Service Hours Fee (SHF) of $20 per hour for any hours not completed.
  • The current yearly volunteer requirement is 40 hours (except bronze ONLY families).  Those families who have completed less than the minimum service hours required will be billed $20 for each hour less than 40.
    • ​Familes must complete 15 hours in the Fall
    • Familes must complete 10 hours at Gator Classic
    • Familes must complete 15 hours in the Spring
  • Familes who have swimmers ONLY in the Bronze Group are required to complete 30 volunteer hours.  If you have swimmers in any other groups in addition to Bronze, you will be required to comlete the 40 hours of volunteering. Bronze only families MUST complete a minimum of 5 hours of volunteering at the Gator Classic.   
  • Those families who have completed less than the minimum service hours required will be billed $20 for each hour less than 40.
  • Non-Competitve Seasonal Team families are required to complete 5 hours of volunteer service at each meet their swimmer(s) elect to compete in. 
  • Hours accumulated above the minimum requirement will not carry over into the following year.
  • Families who leave or join the team mid-season will have a prorated service hour requirement.
  • All families with a swimmer in the Bronze, Silver, Gold, Gold Select, Senior, and/or Platinum are required to meet their hour requirement regardless of how many meets your child participates in.

 
Monitoring / Viewing Your Hours Worked
  • You can see exactly how many hours you have worked and how many hours remain at anytime through the SJAC Website.
    • ​Log into your account
    • Go to My Account > My Invoice/Payment > Service

 

Volunteering at SJAC Hosted Meets

 

  • Each meet will have a volunteer "Job Signup" link which will have all of the available jobs listed.
  • If you sign up for a job and need to switch, it is your responsibility to find a replacement. 
  • The Job sign up for each meet will remain open until 12:00 AM on the last day of the meet.  In order to get credit for your hours you MUST register online for the jobs you worked.
  • Hours worked will reflect the actual meet timeline (i.e. if the meet ends earlier than the job sign up states, the actual hours worked will be used).

 

Volunteering at Non-SJAC Hosted Meets
  • At larger meets we will be required to provide a certain amount of volunteers.  A sign up page will be created and e-mailed to those families attending the meet.
  • If you sign up for a job and can not work, it is your responsibility to find a replacement.  In this case you MUST e-mail the volunteer coordinator at [email protected] to let her know of the switch in order to properly adjust the hours. 
  • If you work at a meet that does NOT require us to provide help you must E-mail the volunteer coordinator and let her know which meet you worked, which session, and what your role was. 

 

 

Volunteering at Team Activities
  • If you are asked by a coach to help with a team/group activity, that group's Head Coach will E-mail [email protected] with the volunteer hours.