SJAC Volunteering

View Volunteer Hour FAQ Here

The Parent Committee has decided that for the 2021 - 2022 swim season (September through May) the total amount of hours that is required per family this year will be 30 hours and 10 hours for Gator Classic.  The Gator Classic is a big fundraiser for our team and helps to minimize the cost for things like travel, dryland, the banquet, and team bonding events like rock climbing and yoga for our younger groups.  If you are not attending Gator Classic then we ask you to donate 5 hours to Gator Classic in Food and Drink Donations or Meet Setup/Cleanup, and 5 hours to North Carolina/Richmond (we will be putting out signup for these meets).  If you have a swimmer in the Bronze group ONLY, it will be 25 hours plus 5 hours for the Gator Classic (30 hours total), which can be done by helping with donations or meeting setup/cleanup.  If your swimmer is in the SJAC II groups and swimming in meets you will be required to achieve the same hours.  

At SJAC we strive to help each family reach their volunteer requirement hours and we are able to work with each family to achieve this.  Please reach out to me with any questions or concerns in reaching this requirement.  There are quite a few hours available for those not able to make the meets.  Please just reach out so we can assist you in reaching that requirement.  Any unfulfilled hours will be charged at a rate of $20/hr.

For those of you who opted for the payment option and did not volunteer you will receive an invoice for $20.00 per hour for each hour not worked.  It is not too late to change to volunteering.  

 

Any questions about service hours should be directed to [email protected].

We have asked each family to sign up for a committee.  To register for a committee, please fill out this QUESTIONNAIRE.  The heads of each committee will reach out to their members to fill the volunteer spots needed for each meet or event.  You MUST volunteer for the committee for which you registered.  If the spots are not filled, then we will open them up to the team toward the end of the week leading up to the meet.  Timing/Runners should sign up for the staging/chaperone committee and will be responsible for helping with Chaperone and staging when needed.

Hours Requirement
  • All families will be subject to a Service Hours Fee (SHF) of $20 per hour for any hours not completed.
  • All families will be required to complete a certain number of volunteer hours.
 
Monitoring / Viewing Your Hours Worked
  • You can see exactly how many hours you have worked and how many hours remain at anytime through the SJAC Website.
    • ​Log into your account
    • Go to My Account > My Invoice/Payment > Service

 

Volunteering at SJAC Hosted Meets

 

  • Committee heads will send out signup links for their committee to register prior to the meet.  Any spots not filled by committee members will be sent out to the rest of the team to be filled on the Thursday leading up to the meet.
  • Each meet will have a volunteer "Job Signup" link which will have all of the available jobs listed.
  • If you sign up for a job and need to switch, it is your responsibility to find a replacement. 
  • The Job sign up for each meet will remain open until 12:00 AM on the last day of the meet.  In order to get credit for your hours you MUST register online for the jobs you worked.
  • Anyone who helps wiht Meet Setup ad Cleanup will get double the hours.

 

Volunteering at Non-SJAC Hosted Meets
  • At larger meets we will be required to provide a certain amount of volunteers.  A sign up page will be created and e-mailed to those families attending the meet.
  • If you sign up for a job and can not work, it is your responsibility to find a replacement.  In this case you MUST e-mail the volunteer coordinator at [email protected] to let her know of the switch in order to properly adjust the hours. 
  • If you work at a meet that does NOT require us to provide help you must E-mail the volunteer coordinator and let her know which meet you worked, which session, and what your role was. 

 

 

Volunteering at Team Activities
  • If you are asked by a coach to help with a team/group activity, please E-mail [email protected] with the volunteer hours you performed.