Greater Philadelphia Aquatic Club
Swim Team Financial Requirements
Updated July 17, 2022
Effective August 1, 2022

  1. All registration is done online through our website and requires a NON-REFUNDABLE deposit per swimmer equal to the first month’s training fees, except the Fall or Spring Warm-up programs (paid in full at the time of registration) and the "Intro to GPAC" program (First month paid for at the time of registration).  All fees paid at the time of registration are non-refundable for any reason. 
  2. Upon registering for the program you will be given a two week trial period, once the season starts.  After this two week period you are financially responsible for all training dues for the rest of the season.  
  3. If, for any reason, your swimmer wishes to drop out of the program before the end of the season in May, you are required to give 60 day written notice (notice MUST be emailed to Matthew Sprang at [email protected], it CANNOT be given to a coach on deck or emailed to anyone else).  During this 60 day period before separation, all fees will continue to be billed and must be paid in full. Please remember that you are reserving a spot in a practice group that does not have unlimited registrations.  By registering for the team you are registering for that spot, we do not allow payment based on the number of practices you attended or the amount of time you are in the program. Once fees are assessed for the month, they must be paid.

Additional costs associated with the program:

A) All swimmers must have a USA Swimming registration.  Beginning in September 2022, all this must be purchased for each swimmer through USA Swimming individually.  This fee is required even if your swimmer is not going to participate in meets for insurance. You will receive a link in early September (or after you register, if later) to complete this transaction directly with USA Swimming.  

B) Meet Entry Fees. All meet entry fees are charged to your account when the event file is prepared for the meet host. If a swimmer does not attend or skips and event at a meet there is no refund as the fees are still due to the meet host. Meet entry fees are due when we submit our entries to the meet host, not when the meet takes place.

C) When the team attends meets away from GCIT which require travel for coaches (even if the meet is not team travel), a surcharge will be added to the entry fees for each swimmer attending to offset these costs. This surcharge will vary based on the distance of the meet, number of days of the meet, number of coaches attending and number of swimmers attending, and the overall cost of coach travel.

D) The team administrative fee is a one time fee charged to all team accounts on October 1st. This fee helps defray the administrative costs of running the GPAC program and is $85 for the 2022-2023 season. Families who join the team after October 1st will pay this fee at the time of registration.

3.      Any account that has a balance of any kind on the 25th of each month will be assessed a $15 delinquency fee.  

4.     If your balance is older than 30 days you will not be able to enter meets until the account is brought up to date. Swimmers associated with accounts with balances older than 60 days will be pulled from all team activities (meets, practices, etc.) until the account is brought up to date.

5.     All accounts must always have a valid credit card on file. You cannot manually mail your payment in each month.  Charges will be added to your invoice throughout the month as required.  Cards are run on the 1st of the month (or the next bank business day if the 1st falls on a holiday or a Sunday) at 12:01 am PST.  It is your responsibility to ensure there are enough funds available on your card to cover your bill.  If the card is denied for any reason, it is your responsibility to pay the required amount before the 25th to avoid the $15 late fee and/or before the end of the month to ensure your swimmers are not held out of team activities. 

6.      There is a $10 per month per account maintenance fee to use the deferred billing plan. This fee is factored into the monthly price for the first swimmer on your account.

7.      All accounts will be required to adhere to this financial agreement for the duration of your association with the GPAC program.  Anyone who does not want to adhere to these standards cannot be members of this program.

8.      Other charges: in addition to your training fees you are responsible for all individual meet entry fees and surcharges, the USA Swimming membership fee (paid at registration), all travel fees, and the team administrative fees.  The team administrative fee is tied into our Meet Worker Policy (please see that in the Policies section of our website for a more detailed explanation of costs, requirements, and refunds). 

9.      Intro to GPAC is a month-to-month practice groups. There is no obligation to remain in that group beyond the current month for which you have paid. In order to withdraw from the Intro to GPAC practice group and cease payments/charges, you must send an email to [email protected] by the 25th of the current month. Withdraw requests must be done in writing (you cannot just tell the coach you are stopping) and must be received by the 25th of the month. Once the charges are run, you will have to wait until the next month to withdraw from the program.

10.     If GPAC has to seek legal action (small claims court, collection agency, other legal means, etc.) against you to obtain your balance due, you will be responsible for any and all fees incurred by GPAC in doing so.