Disciplinary Code and Procedures

LAC was established to promote the sport of swimming, and in the process, help to develop the character of the individual swimmers. For the orderly operation of LAC, certain rules and regulations and procedures for enforcing the same have been established. It is the expressed intention of LAC to establish this Disciplinary Code, which identifies behavior the club finds unacceptable and defines the process for addressing such behavior.

This Disciplinary Code applies to behavior or action which violates any USA Swimming, Inc., Middle Atlantic Swimming, Inc.,  LAC rules or policies occurring during or at an activity or function that is associated with LAC. This includes, but is not limited to: swim practice, swim meets, team trips, team functions, or individual group outings.  Additionally, the Disciplinary Code addresses objectionable behavior by members of LAC occurring outside of club activities.

Objectionable behavior is divided into three (3) classifications:

  • Class I - Behavior that is somewhat disruptive; does not portray LAC in a good light; and other actions that are not in compliance with good behavior as a member of the team or society in general.
  • Class II - Behavior that is considered disruptive; having a detrimental effect on one’s self, other members of the team, or the general public; causes significant damage to the reputation of the club and/or their coaches; leading the possible injury of self or other persons.
  • Class III - Behavior that is considered very severe and disruptive, possibly life-threatening and/or directly violates governmental laws. These are actions that are so detrimental that it is not desirable to have the offending person associated with the team.

Class I Behavior:

Unacceptable behavior at LAC practices, competitions and team functions, including, but not limited to: minor vandalism that does not result in permanent damage; being disruptive during practices or at meets; inappropriate language or behavior; insubordination to members of the coaching staff, chaperones or others; littering; unsportsmanlike behavior including taunting; other acts of misconduct as determined by the coaching staff.

Disciplinary Procedure:

  • Handled by the coaching staff (parents will be involved if anticipated discipline will result in a suspension)

Recommended Discipline:

  • As determined by the coaching staff (including but not limited to: extra laps, clean-up duties, removal from practice, suspension from practice, and/or suspension from meets).  Repeated Class I offenses may result in the offense being elevated to Class II. *Any meet fees paid by a swimmer is suspended are non-refundable and if a relay is scratched due to the swimmer's suspension, the full relay fee will be charged to the suspended swimmer.

Class II Behavior:

Unacceptable behavior as a member of the Lancaster Aquatic Club at LAC team functions, practices, and meets. This behavior would include, but not be limited to: repeated Class I offenses; prank-type theft; alcohol or tobacco use or possession (including any variety of manual or electronic tobacco, nicotine, or non-nicotine delivery services such as smokeless cigarettes, vaporizers, etc.), inappropriate usage of social media to portray the club in a negative manner; intentional verbal intimidation or abusive language; bullying (as outlined in the USA Code of Conduct 304.3.7); physical misconduct (such as punching, biting, striking, choking or slapping another swimmer).

Disciplinary Procedure:

  • The Training Coach, Director of Staff development, or Head Coach will write up and record the information and present the information to the Board of Directors for review.
  • The Board of Directors will issue a letter via email documenting the event.  The parents must respond to the letter by signing and returning the letter to the head coach.
  • If the parents do not return the signed letter within one week, the head coach will call the parents to confirm the letter was received. 
  • In the interim, the swimmer's participation in practice and/or meets will be determined by the Training Coach, Director of Staff development, or Head Coach. 
  • The head coach will offer to set up a meeting with the parents and at least two members of the Board of Directors and the head coach to discuss the issue.
  • A follow-up letter documenting the meeting and the associated disciplinary action will be issued via email. If the parents leave LAC, a certified letter will be mailed to the parents for the record. 

Recommended Discipline:

  • 1st Offense - Suspension from the team for a minimum period of one week (7 days) of the swimmer's season (these days may extend into the swimmer's next season if needed).
  • 2nd Offense - Suspension from the team for a minimum period of two weeks (14 days) days of the swimmer's season (these days may extend into the swimmer's next season if needed).
  • 3rd Offense - Shall be considered a violation of Class III Objectionable Behavior and handled according to the disciplinary proceedings of Class III Objectionable Behavior.

Terms of Suspension shall be spelled out by the Disciplinary Committee and must be adhered to by the swimmer/parents in order to be reinstated by the Committee at the end of the suspension period. During the periods of suspension, swimmers remain a member of LAC and thereby all dues and fees are still due in full for the swimmer. Any meet fees paid by a swimmer is suspended or membership terminated are non-refundable.  If a relay is scratched due to the swimmer's suspension, the full relay fee will be charged to the suspended swimmer. The swimmer cannot be reinstated until any fees and/or dues that are in arrears are paid in full. Additionally, during the periods of suspension, all service hour and concession donation requirements remain the responsibility of the swimmer's family.

Class III Behavior: 

Unacceptable behavior including, but not limited to: Possession, use, selling and/or being under the influence of any illegal drugs and/or drug paraphernalia; use or possession of prescription drugs for anything other than their intended use; conviction of a felony or fighting that results in the severe bodily injury of any person (regardless of whether at a club activity or not); harassment (i.e. hand-written, technology-generated or spoken words); discriminatory remarks (to encompass racially insensitive, ethnically insensitive, or sexual orientation); possession of weapons; significant vandalism (intentionally defacing or damaging property that is owned by or possessed by someone else, resulting in permanent damage); general theft.

Disciplinary Procedure:

  • Board of Directors shall send notice of hearing to parent/guardian and swimmer via email. If no response has been returned to the head coach in one week, the parents will be called by the Board of Directors to arrange a hearing. 
  • Hearing before a quorum of Board of Directors with parent/guardian and swimmer being given the opportunity to be present; the facts shall be presented by the President or his/her designee; head coach shall be present in an advisory role.
  • Board of Directors’ decision to be mailed to the parent/guardian and swimmer within one week via certified mail.

Recommended Discipline:

The behavior may result in membership termination or other action as determined by the Board of Directors.  

Terms of Suspension shall be spelled out by the Disciplinary Committee and must be adhered to by the swimmer/parents in order to be reinstated by the Committee at the end of the suspension period. During the periods of suspension, swimmers remain a member of LAC and thereby all dues and fees are still due in full from the swimmer. Any meet fees paid by a swimmer that is suspended or membership terminated are non-refundable.  If a relay is scratched due to the swimmer's suspension, the full relay fee will be charged to the suspended swimmer. The swimmer cannot be reinstated until any fees and/or dues that are in arrears are paid in full. Additionally, during the periods of suspension, all service hour and concession donation requirements remain the responsibility of the swimmer.

Communication

Effective communication between coaches, swimmers, and parents is essential to individual and team success. This triad works best when each individual seeks to understand the other. If a swimmer and/or parent have questions  the swimmer's individual training progress please follow the steps below:

  • Swimmers should direct all team and swimming-related questions/issues to their Training Group Coach first.  Training group coach assignments and their contact information can be found on the team website.
  • If clarification is needed or an issue has not been resolved, swimmers/parents are encouraged to contact the Director of Staff Development via email, phone or in-person to schedule a meeting. Please DO NOT approach a coach on deck prior to or during a practice.
  • If the matter has not been resolved satisfactorily through communication with the training group coach or Director of Staff Development, the swimmers/parents are encouraged to contact the Head Coach via email, phone or in-person to schedule a meeting. 

The team board is a community of volunteers that value input from the team, parents, and coaches. You are encouraged to reach out to them as a source of information and facilitators for you. This organization is founded on the principles of integrity and respect. Our goal is to make the team an enrichment opportunity for the swimmers. This can only be done through open honest communication by all parties involved.