4MSC SafeSport Information

4MSC SafeSport Coordinators

Alicia Singleton - Voice: 443-250-0743. You may contact her with any questions or concerns.
Cherese Williams - Voice: 443-255-4365. You may contact her with any questions or concerns.
Kim McLeod - Voice: 410-245-2053. You may contact her  with any questions or concerns.

 

SafeSport is...

SafeSport is USA Swimming's minor athlete abuse prevention policy. COPPA is the FTC's digital protection act policy. Our club and all parents, swimmers, and volunteers must conform to USA Swimming's and Maryland Swimming's latest SafeSport and Digital Safety guidelines. USA Swimming, Maryland Swimming and The 4M Swim Club requires that all parents, coaches, and volunteers read, acknowledge, and comply with the latest Athlete Protection Policies and Requirements. 

 

To report a SafeSport concern...

Please go to the USA Swimming reporting page: https://www.usaswimming.org/articles-landing-page/2017/05/08/safe-sport-report

USA Swimming (719) 866-4578  Deal with a Safe Sport Concern.

U.S. Center for Safe Sport to make a report.  Use the online reporting form, call (720) 524-5640, or find more information at www.uscenterforsafesport.org.

 

USA Swimming Code Of Conduct

https://www.usaswimming.org/articles-landing-page/2017/04/06/2017-code-of-conduct


Policies and Requirements

USA Swimming Safe Sport Best Practices (Updated: June 23, 2019)

  1. Parents should be encouraged to appropriately support their children’s swimming experience.
  2. All swimming practices should be open to observation by parents.
  3. Coaches should not initiate contact with or accept supervisory responsibility for athletes outside club programs and activities.
  4. When only one athlete and one coach travel to a competition, at the competition the coach and athlete should attempt to establish a “buddy” club to associate with during the competition and when away from the venue.
  5. Relationships of a peer-to-peer nature with any athletes should be avoided. For example, coaches should avoid sharing their own personal problems with athletes.
  6. Coaches and other non-athlete adult members should avoid horseplay and rough-housing with athletes.
  7. When a coach touches an athlete as part of instruction, the coach should do so in direct view of others and inform the athlete of what he/she is doing prior to the initial contact. Touching athletes should be minimized outside the boundaries of what is considered normal instruction. Appropriate interaction would include high fives, fist bumps, side-to-side hugs and handshakes.
  8. Coaches should avoid having athletes as their favorites. They should also avoid creating a situation that could be perceived as them having favorites.
  9. Gift-giving, providing special favors or showing favoritism to individual athletes is strongly discouraged.

 

COPPA Policy

Our club website conforms to the latest Children’s Online Privacy Protection Act (COPPA). The full text of the COPPA statement from the FTC is available on the FTC website.

All parents and volunteers need to review the latest COPPA information. We request that all club parents respect the guidelines and the spirit of COPPA when posting any digital content which may directly or indirectly involve any club swimmers.

 

SafeSport Policy

The 4M Swim Club requires that all swimmers, coaches, parents, and volunteers abide by 4MSC's latest SafeSport guidelines (MAAPP). These guidelines are based on MD Swimming and USA Swimming's guidelines. 

1. Each parent and volunteer must acknowledge their understanding and agreement to comply with these MAAPP guidelines. 

2. If you are a coach or official in good standing you have already completed what is necessary for SafeSport and no further action is required on your part at the moment.

3. In addition, all CURRENT 18-year-old swimmers must complete the online Athlete Protection Training (APT). As swimmers age up to 18, they have 30 days to complete the APT. Failure to complete the training will prevent them from competing in USA Swimming-sanctioned events. (APT Link). You must complete all three parts and take the survey.

 

The 4MSC Grievance Policy

for 4MSC Swimmers’, Parents’ and Coaches’

Coaches’ responsibilities include:

    1. Assessing behavior of swimmer(s) as dictated by the 4M Swim Club’s Code of

    Conduct and/or all published policies and procedures.

        

    2. Issuing disciplinary action for any swimmer that is determined to have violated the 4M Swim Club’s Code of Conduct or any published policy/procedure.

 

    3. All disciplinary action is at the head coach’s discretion, and will be issued regarding:

        a. Nature of the misconduct

        b. Severity of the misconduct

        c. Prior disciplinary actions against swimmer

        d. Adverse effect of the misconduct on other swimmers

        e. Application of the 4M Swim Club’s Code of Conduct

    

    4. All Coaches are authorized to take immediate disciplinary action, if appropriate and necessary under the circumstances, to ensure the safety of all swimmers.

 

Categories of Complaints:

    1. Conduct of a Parent

 

    2. Conduct of a Swimmer

 

    3. Conduct of the Head Coach

 

    4. Conduct of an Assistant Coach

 

Registering a Grievance:

    1. Conduct of a Parent Should any person feel a parent is acting in an inappropriate way or violates any team policies or procedures, the parent/swimmer should notify the Head Coach of this violation. The complaint should be made in person or in writing.

 

    2. Conduct of a Swimmer – Should a parent/swimmer feel another swimmer’s conduct is inappropriate or violates the Athlete Code of Conduct, the parent/swimmer should discuss these concerns with the coach responsible for the swimmer responsible for the possibleviolation. This complaint should be made in person or in writing.

 

    3. Conduct of the Head Coach – Should a parent or swimmer feel the Head Coach’s conduct is inappropriate or violates any 4M Swim Club’s or USA Swimming policies or procedures, the parent/swimmer should first notify the 4M Swim Club’s Safe Sport Team Representative(s). This complaint should be made in person and/or in writing and must be signed. If this does not provide apt fix then the parent/swimmer should notify Maryland Swimming and/or USA Swimming with the support of the 4M Swim Club’s Safe Sport Representative.

 

    4. Conduct of an Assistant Coach – Should a parent or swimmer feel a 4M Swim Club’s Assistant Coach’s conduct is inappropriate or in violation of any 4M Swim Club’s or USA Swimming policies or procedures, the parent/swimmer should notify the Head Coach / Lead Coach of this violation. This complaint should be made in person and/or in writing and must be signed.

 

Grievance Procedure:

    1. After an initial conduct review, any disciplinary action will be the responsibility of the Head Coach.  A decision, and/or disciplinary action, will be issued as soon as reasonably possible.

A. If the parent/swimmer registering the complaint feels the Head Coach’s disciplinary action is insufficient or unsatisfactorily resolves the issue, the parent/swimmer may appeal the decision to the Head Coach in writing within 7 days of the initial complaint. A decision, and/or disciplinary action, will be issued by the Head Coach as soon as reasonably possible. Failure of the Head Coach to address the parent/swimmer concerns in a timely manner is a basis for requesting an appeal.

B. If the parent/swimmer registering the complaint appeals the decision/disciplinary action Head Coach and feels his decision/disciplinary action is insufficient or unsatisfactorily resolves the issue, the parent/swimmer may appeal again to the Head Coach.

C. The decision of the Head Coach of The 4M Swim Club regarding any complaint, and any resulting disciplinary action, is final, unless the action that created the complaint is a SafeSport issue. In this specific case, the decision may be appealed by contacting the Maryland Swimming SafeSport Chair or USA Swimming SafeSport with the original complaint.

 

 

The 4MSC Grievance Policy

Purpose:

The following guidelines are designed to maintain personal privacy as well as to reduce the risk of misconduct in locker rooms and changing areas.

 

Facilities:

The following is a description of our practice and competition facilities to allow athletes and their families to plan their use:

We practice at:     Notre Dame of Manryland University  (temporarily) and at

                             The Severna Park Community Center (limited use).

These locations have: A changing area that is shared with the general public and/or the school. As such, there are likely to be people who are not associated with The 4M Swim Club in the changing area around the time of practice.

 

Monitoring:

General Policy - Coaches and staff make every effort to recognize when an athlete goes into the locker room or changing area during practice and competition and, if they do not return in a timely fashion, we will check on the athlete’s whereabouts.

A. We discourage parents from entering locker rooms and changing areas unless it is truly necessary.

In those instances, it should only be a same sex parent. If this is necessary, parents should let the coach or

administrator know about this in advance.

B. If an athlete needs assistance with his or her uniform or gear (for example, a child under the age of eight), or an athlete’s disability warrants assistance, then we ask that parents let the coach or an administrator know beforehand that he or she will be helping the athlete.

C. The 4M Swim Club has predictable and limited use of locker rooms and changing areas (e.g., immediately before and following practices). This allows for direct and regular monitoring of locker room areas. While constant monitoring inside of locker rooms and changing areas might be the most effective way to prevent problems, we understand that this would likely make swimmers uncomfortable and may even place our staff at risk for unwarranted suspicion.

D. The 4M Swim Club has staggered practices, with different groups arriving and departing throughout the day or evening. It is therefore not practical to constantly monitor locker rooms and changing areas over this extended course of time. While we do not post [staff, coach, parent, other adult] inside or at the doors of the locker rooms and changing areas, we do make occasional sweeps of these areas.  [Staff, coach, parent, other adult] conduct these sweeps, with women checking on female locker rooms, and men checking on male locker rooms.

 

Use of Cell Phones and Other Mobile Recording Devices:

Cell phones and other mobile devices with recording capabilities, including voice recording, still cameras and video cameras increase the risk for different forms of misconduct in locker rooms and changing areas. The USA Swimming Athlete Protection Policies prohibit the use of such devices in the locker room or other changing area: Article 305.3: Use of audio or visual recording devices, including a cell phone camera, is not allowed in changing areas, rest rooms or locker rooms.