Governing Documents

Below please find more information and links about NAAC's governing documents: Bylaws, Parent Handbook, Quad Plan and Code of Conduct. 

 

Bylaws 

 

Click Here for a link to the NAAC Bylaws

 

 

 

Parent Handbook

Click Here for a link to the NAAC Parent Handbook

 

 

 

 Quad Plan

Click Here for a link to the NAAC Quad Plan

 

Code of Conduct

Extracted from the Parent Handbook [version 6.20.18]

Code of Conduct

NAAC is a family-based, member-owned organization. Our mission is to inspire and empower our athletes to excel in their sport and in life. Parents, Coaches and Athletes are the three pillars forming the foundation of our organization and our cultural values as expressed in Navy P.R.I.D.E. 

This Code of Conduct aims to establish the minimum standards for all of us involved in the sport of swimming and water polo.  It should be applied when competing, training or taking part in club-sanctioned activities.  It should serve as a guide for living our cultural values.  Compliance with this Code of Conduct is a condition of membership for all Parents and Athletes.  It is condition for employment for Coaches and all other employees.  By signing this form, you agree to abide by the requirements of NAAC’s Code of Conduct, the USA Swimming and USA Water Polo rules and Codes of Conduct (links to these documents can be found on our website at naac.ws) and you agree that you and any of your guests are subject to disciplinary consequences for any violation of the above.

 ALL:

  • You pledge to…Display good sportsman-like behavior, a positive attitude and respect toward fellow team members, competitors, coaches, officials, parents, families of team members, facility staff and the public at all times, including team practices, competitive events and all other club-sanctioned activities.
  • Avoid any inappropriate physical contact with another individual.
  • Avoid derogatory or abusive language of any kind.
  • Avoid bullying, harassing or hazing behavior of any kind. Such behavior may involve but is not limited to teasing, taunting, name-calling, rumor spreading or social exclusion.
  • Not use social or electronic media to harass, threaten, or cause harm to anyone involved in club sanctioned activities. Such behavior may involve but is not limited to threatening, derogatory, false or misleading emails or posting threatening or derogatory, false or misleading information or pictures or videos online.
  • Strive to be constructive in all communications.  Avoid negative information, criticism, dissent or other serious messages via email, text or social media.  Arrange face-to-face meetings to discuss these matters.
  • Respect the personnel, equipment and property at facilities where club sanctioned activities are conducted.  You will abide by all rules concerning use of those facilities. You will not engage in any behavior(s) during club sanctioned activities, or other instances in which you can reasonably be construed as representing NAAC, which detracts from the image of the team.
  • Avoid any illegal conduct or inappropriate behavior, including inappropriate or illegal use of alcohol and/or drugs.
  • Stay informed by reading weekly newsletters, visiting the team website, committing to upcoming competitive events on a timely basis, keeping email addresses up to date.

 

PARENTS:

  • Concentrate on your athlete’s character development while letting your athlete and coach focus on athletic development and competitive performance.
  • Direct questions about athlete’s goals, official’s decisions, or other matters pertaining to the Club or your athlete, first, to your athlete’s coach.  If the matter is not resolved, then address the issue with the Head Age Group Coach followed by the team’s Head Coach.  These discussions will be conducted outside of practices and competitive events.  If resolution is not reached after following the steps above, a written, dated and signed summary of the issue(s) should be submitted to the Executive Committee.  The Executive Committee will strive to address the matter in a timely manner.
  • Do not contact the Naval Academy for any reason. Issues must be addressed by the Head Coach or the NAAC Board (or both), depending on the nature of the issue. Direct contact by parents to the Naval Academy can be detrimental to the club.
  • Do not come on the pool deck unless you have the Head Coach’s permission or are volunteering in an assigned role for a competitive event or other club sanctioned activity.
  • Ensure that your financial obligations to the Club are up to date and paid as they come due.
  • Get engaged. Give feedback and volunteer.
    • Parent feedback is critical to ensuring that our Club is moving in the right direction, and that we continue to be a healthy and thriving team.  Coming to parent and board meetings is an easy way to provide this feedback and to share with others.
    • Willingly volunteer, since it takes a great deal of effort to run events, both sanctioned and team-only responsibilities We have a host of volunteer opportunities including our Board, officials, Committee Chairs and a multitude of meet-related positions.  With the help of our volunteers, our club has become a strong community, focused on helping our swimmers have the best experience possible.  It's also much more fun to be on the deck than it is in the stands!

 

COACHES: 

  • Place the safety and welfare of the athletes above all else.
  • Author comprehensive incident reports, when appropriate, in a manner that not only describes events, but also can serve as a teaching aid to improve our safety and conduct procedures.
  • Prepare our athletes to excel in their sport and teach life lessons through swimming and water polo.
  • Help each athlete to reach their potential. Respect the talent, developmental stage and goals of each athlete and encourage them with positive and constructive feedback.
  • Respond to emails and other inquiries on a timely basis.

 

ATHLETES:

  • Work hard to improve by pursuing personal mastery.
  • Lead by making those around you better.
  • Honor the sports of swimming and water polo and make your sport better.

 

VIOLATIONS:

Failure to comply with this Code of conduct, whether the written rules or the spirit/intent, will be dealt with in the following manner: 

Infractions will be presented in writing to the NAAC Executive Committee for review and to determine what, if any disciplinary actions are to be taken.  Depending on the violation, the EC may convene a Closed Executive Committee Session during which all parties will be given the opportunity to testify as to their involvement in the incident.  The Board shall review all the information and issue an appropriate response within seven days’ time.  Should the board require more time all parties will be notified accordingly.

 Disciplinary action may include, but is not limited to:

  • Verbal warning
  • Written warning
  • Suspension of coach, athlete or parent/guardian club sanctioned events including but not limited to practice and competitive events.
  • Suspension of coach, athlete or parent/guardian for the season
  • Permanent suspension or dismissal from NAAC

Additionally, NAAC may pursue legal action as appropriate, based on the nature and severity of the violation.

AT THE TIME AN ATHLETE REGISTERS THE MEMBER FAMILY WILL BE ASKED TO VERIFY THAT THEY (BOTH PARENT/GUARDIAN AND ATHLETE) HAVE READ AND AGREE TO THE POLICIES AND RESPONSIBILITIES OUTLINED IN THE PARENT HANDBOOK, WHICH INCLUDES THE CODE OF CONDUCT.  AFTER AGREEING TO SUCH, THEY WILL BE ABLE TO COMPLETE THE REGISTRATION PROCESS.

 THE CODE OF CONDUCT WILL BE INCLUDED IN ALL COACH AND EMPLOYEE CONTRACTS.