NHCP Volunteer and Meet Official Information

NHCP Swim Club is a non-profit Board run organization. As such, volunteerism is critical to the success of our club. All members are required to volunteer in support of the Club. The net proceeds from our home swim meets are built into our annual budget and help keep our swim dues competitive. Since we are a non-profit club, we rely entirely on our families and other volunteers to make our meets run smoothly. Running a meet requires MANY volunteers, so we need ALL families to participate in these efforts.

2022 Fall Session Minimum Volunteer Commitment – 

All families are required to fill a minimum of one volunteer job for the Fall Session. Families with swimmers registered in our Novice Meet on 9/07 and/or our home meet on 11/5 & 11/6 are required to fill one job per home meet that your swimmer is participating in (this will fulfill your volunteer commitment). If your swimmer is not in any of the meets, you may still volunteer at one of the meets to fulfill the requirement.

*If you are unavailable to help at a meet, other volunteer opportunities to meet your requirement may be available during the season but are NOT guaranteed.*

-you will notice that we are stating that the volunteer requirement is a minimum number of positions to fill. We always welcome more volunteers – especially at our regional meet weekend. Don’t forget older siblings or active grandparents, they make great volunteers!

-volunteer positions will be posted shortly on our meet page by each event. Look for that information soon from our Meet director or Volunteer Coordinator. Please direct your volunteer questions to our Volunteer Coordinator, Carrie Nelson, HERE.

**Families who opt out of fulfilling their minimum volunteer requirement will be billed $250.00 per session that the requirement is not fulfilled. Details can be found in the NHCP Volunteer Policy linked in the next section.

NHCP Volunteer Policy and Guidelines – Click HERE for NHCP’s volunteer policy. Please note the required minimum volunteer commitment by session. This minimum volunteer commitment is based on the number of home meets we are hosting in a given session, as well as additional volunteer needs the club has. It will be posted each session prior to registration.

NHCP Meet Volunteer Position Descriptions – Click HERE  

NHCP Board of Directors and Chairperson Position Descriptions – Click HERE  

Meet Official Information – Click HERE  

Important Points to Remember:

  • The volunteer commitment is a minimum. Additional events and activities do pop up and as they do, we will be looking for additional volunteers. These will be announced as they occur - don’t be shy about signing up for additional commitments!
  • Notification of volunteer opportunities will be sent out via group e-mails.
  • Parents can sign-up on the NHCP website by selecting the 'job signup' link under each event on the Team Events page.
  • Volunteer check-in sheets are managed at events by Volunteer Check-In volunteers. Please check in on arrival.
  • If you cannot make your committed time, contact the Volunteer Coordinator or Meet/Event Director ASAP. 
  • If you have a special situation, please contact the Volunteer Coordinator directly.
  • The minimum volunteer requirement for each family resets each session, so volunteering above the minimum amount does not carry over.
  • All decisions regarding required commitments and fees under this program will be handled by the BOD.
  • Don’t forget – in addition to the basic volunteer commitment, the club has many additional expanded volunteer positions. These include Meet Officials, Committee Chairs, and Board positions! Please see NHCP Member Volunteer Policy and Guidelines Document, position description links above.